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Volunteer Exams Well Done Version 2.0 April 8, 1995
Volunteer
Examinations
Well Done
Version 2.0
April 8, 1995
1
_Disclaimer
The "Volunteer Exams Well Done (VEWD)" program and this manual
are provided as is, with no warranties, express or implied,
including the warranty of merchantability and fitness for a
particular purpose, with respect to the information contained in
this manual and the software described herein. No entity,
including any VEC, VE, or other individual who designed,
developed, supported, tested, or has been or will be associated
with the manual or the software is liable for any losses,
including special or consequential damages arising from the use
of such information and software.
Copyright
This manual is Copyright 1995, and the VEWD program is Copyright
1993, 1994, 1995, by James M. Heedles, WW1Y. All rights
reserved. With the exception below, no part of this publication
may be reproduced or utilized in any form, or by any means,
electronic or mechanical, including photocopying, recording, or
by any information storage and retrieval system without prior
permission.
Permission is granted to reproduce this manual and the VEWD
program for distribution to Volunteer Examiner Coordinators and
qualified Volunteer Examiner teams, provided that:
· No fee is charged, other than nominal reproduction and
shipping/handling costs.
· No alterations are made to the program or documentation.
· All the files contained in the distribution are provided.
Trademark Acknowledgments
IBM, IBM PC, IBM PC-XT, IBM PC-AT, IBM-DOS, and Proprinter are
registered trademarks of International Business Machines
Corporation.
MS-DOS, Microsoft, and Powerpoint are registered trademarks of
Microsoft Corporation. Windows is a trademark of Microsoft
Corporation
DEC is a registered trademark of Digital Equipment Corporation.
Intel is a registered trademark of Intel Corporation.
Centronics is a registered trademark of Centronics Corporation.
Panasonic is a registered trademark of Panasonic Company,
Division of Matsushita Electric Corporation.
Hewlett-Packard, HP, LaserJet, and PCL are registered trademarks
of Hewlett-Packard Company.
Epson is a registered trademark of Epson America, Inc.
WordPerfect is a registered trademark of WordPerfect Corporation.
ZIP Code is a registered trademark of the United States Postal
Service.
TABLE OF CONTENTS
1. INTRODUCTION 1
1.1 SCOPE/ASSUMPTIONS 1
1.2 DISCLAIMER/COPYRIGHT 1
1.3 DANGER WILL ROBINSON!!! 1
1.4 HARDWARE/SOFTWARE REQUIREMENTS 1
2. INSTALLATION 1
2.1 STARTING AND STOPPING 1
2.2 MAKING ROOM FOR A MEMORY HOG 1
2.3 BACKUP AND EMPTY DATABASES 1
2.4 WHAT FILES ARE WHAT 1
3. OVERVIEW 1
3.1 MENUS 1
3.2 TABLES 1
3.3 FORMS 1
4. VEWD DETAILED DESCRIPTION 1
4.1 I DON'T THINK WE'RE IN KANSAS ANYMORE 1
4.2 THE STATUS LINES 1
4.3 THE MAIN MENU 1
5. PRE-SESSION ACTIVITIES 1
5.1 CONFIGURATION 1
5.1.1 SESSION DEFAULTS 1
5.1.2 SESSION OPTIONS 1
5.1.3 PRINTER DEFAULTS 1
5.2 GENERATE VE INVITE LIST 1
5.3 DEFINE/SELECT SESSION 1
5.3.1 CREATE/MODIFY/DELETE SESSION 1
5.3.2 CODE SLOTS, AN EXPLANATION AND A RATIONALE 1
6. SESSION ACTIVITIES 1
6.1 ADMINISTERING VE LIST 1
6.1.1 REGISTERING A VE 1
6.2 REGISTER/MODIFY/DELETE CANDIDATE LIST 1
6.2.1 ADD/MODIFY/DELETE A CANDIDATE 1
6.2.2 ELEMENT STATUS FIELDS 1
6.2.3 TO ERR IS HUMAN. TO REALLY FOUL THINGS UP REQUIRES A
COMPUTER 1
6.3 UPDATE CANDIDATE STATUS TABLE 1
6.3.1 UPDATE CANDIDATE STATUS 1
6.3.2 RE-REGISTERING A CANDIDATE 1
6.3.3 FULL CANDIDATE RECORD 1
6.4 MISCELLANEOUS CANDIDATE/ELECTRONIC FILING INFORMATION 1
6.5 ELEMENT STATUS 1
6.6 PRINT CSCE'S AND 610'S MENU 1
6.6.1 CSCE DISPLAY/PRINT 1
6.6.2 FCC-610 DISPLAY/PRINT 1
6.7 MISCELLANEOUS STUFF 1
6.7.1 BACKUP SESSION DATA/ BACKUP ALL DATABASES 1
6.7.2 SET DATE/TIME 1
6.7.3 RECOMPUTE SESSION COUNTS 1
6.7.4 OPEN/CLOSE CODE SLOTS 1
6.8 CANDIDATES OWED REFUNDS 1
7. POST-SESSION ACTIVITIES 1
7.1 UPDATE PHONE NUMBERS 1
7.1.1 UPDATE CANDIDATE PHONE NUMBER FORM 1
7.2 FCC DATA GENERATION 1
7.3 GENERATE VE/CANDIDATE THANK YOU LIST 1
7.4 MERGE ACTIVE SESSION 1
8. MAINTENANCE 1
8.1 FULL CANDIDATE DATABASE 1
8.1.1 ADD/MODIFY/DELETE CANDIDATE HISTORY DATA 1
8.2 VE DATABASE 1
8.2.1 REGISTER A VE 1
8.3 RECALCULATE VE SESSION COUNTS 1
8.4 GENERATE VE SIGN OFF LIST 1
8.5 LOCATION DATABASE 1
8.5.1 ADD/MODIFY/DELETE A QTH 1
8.6 CLEAR CURRENT SESSION 1
9. IMPORT/EXPORT/SORT 1
9.1 IMPORT A SESSION 1
9.2 EXPORT CURRENT SESSION 1
9.3 EXPORT A SESSION 1
9.4 PURGE SESSIONS 1
9.5 SORT DATABASE FILES 1
9.6 GENERATE FCC FILING DATA 1
10. AN AUDIO SYSTEM FOR CW TESTING 1
10.1 GOALS 1
10.2 IMPLEMENTATION 1
11. AN INTEGRATED EXAMINATION SESSION 1
11.1 PHYSICAL LAYOUT OF EXAMINATION AREA 1
11.2 MANAGING UNIQUE EXAMINATIONS 1
11.3 JOB DESCRIPTIONS 1
11.3.1 TEAM LEADER/GADFLY 1
11.3.2 CHECK-IN ASSISTANT 1
11.3.3 ID CHECKER 1
11.3.4 BANKER 1
11.3.5 REGISTRAR 1
11.3.6 CLERK 1
11.3.7 SEATER 1
11.3.8 NOTIFIER 1
11.3.9 FLOORWALKER 1
11.3.10 GRADER 1
11.3.11 CW TESTER/CW ASSISTANTS 1
11.3.12 AWARDER 1
11.4 STAFFING REQUIREMENTS 1
12. TROUBLESHOOTING ERROR!
12.1 ERRORS AND MESSAGES 95
12.2 COMMON PROBLEMS 101
13. DATABASE DEFINITIONS 103
13.1 EXPORT FILE FORMAT 103
13.2 FCC FILING FORMAT 106
13.3 THE SESSION DATABASE 108
13.4 THE VEINFO DATABASE 109
13.5 THE ATTVE DATABASE 110
13.6 THE VICTIMS DATABASE 110
13.7 THE VICTIMG DATABASE 111
13.8 THE LOCATION DATABASE 111
13.9 THE DEFAULTS DATABASE 111
13.10 THE VECLIST DATABASE 112
13.11 THE ELEMSTAT DATABASE 113
LIST OF FIGURES
Figure 4-1 Status Line 1
Figure 4-2 Main Menu 1
Figure 5-1 Session Preparation Menu 1
Figure 5-2 Superimposed Session Preparation Menu 1
Figure 5-3 Configuration Selection Table 1
Figure 5-4 Session Defaults 1
Figure 5-5 Session Options 1
Figure 5-6 Sample backup batch file 1
Figure 5-7 Printer Defaults 1
Figure 5-8 Centronics printer control file 1
Figure 5-9 HP LaserJet 4P printer control file 1
Figure 5-10 Generate VE Invite List 1
Figure 5-11 Session List 1
Figure 5-12 Loading Session Message 1
Figure 5-13 Potential Loss of Session data 1
Figure 5-14 Potential Loss of Modified Session data 1
Figure 5-15 Create/Modify/Delete Session 1
Figure 5-16 Attending VE list 1
Figure 6-1 Session Activities 1
Figure 6-2 Administering VE List 1
Figure 6-3 Add/Delete Attending VE 1
Figure 6-4 Register a VE 1
Figure 6-5 Register Candidate Table 1
Figure 6-6 Add/Modify/Delete a Candidate 1
Figure 6-7 Callsign Verification Message 1
Figure 6-8 Element Choice table 1
Figure 6-9 Update Candidate Status Table 1
Figure 6-10 Update Candidate Status 1
Figure 6-11 Refund Session Fee Message 1
Figure 6-12 Form 610 Printing 1
Figure 6-13 CSCE Printing 1
Figure 6-14 Re-registration Message 1
Figure 6-15 Session Fee Re-applied Message 1
Figure 6-16 Full Candidate Record 1
Figure 6-17 Miscellaneous Candidate/Electronic Filing Information
1
Figure 6-18 Element Status 1
Figure 6-19 Element Status Choice List 1
Figure 6-20 Print/Display CSCE's and 610's Menu 1
Figure 6-21 CSCE Like printout 1
Figure 6-22 Display/Print CSCE table 1
Figure 6-23 CSCE Display 1
Figure 6-24 Display/Print FCC Form 610 Table 1
Figure 6-25 610 Display 1
Figure 6-26 Miscellaneous Functions 1
Figure 6-27 Backup in Progress 1
Figure 6-28 Set Date/Time 1
Figure 6-29 Open/Close Code Slots 1
Figure 6-30 Candidates Owed Refunds Table 1
Figure 6-31 Candidates Owed Refunds Report 1
Figure 7-1 Post Session Activities Menu 1
Figure 7-2 Candidate Roster 1
Figure 7-3 Test Session Summary 1
Figure 7-4 Update Phone Number Table 1
Figure 7-5 Update Phone Number Form 1
Figure 7-6 Current session FCC data generation 1
Figure 7-7 Generate Thank You Lists 1
Figure 7-8 Merging Session Message 1
Figure 7-9 Session Already Merged Message 1
Figure 7-10 Removing Old Session Message 1
Figure 8-1 Maintenance Functions 1
Figure 8-2 Complete Candidate Database 1
Figure 8-3 Add/Modify/Delete Candidate History Data 1
Figure 8-4 Miscellaneous Candidate/Electronic Filing History Data
1
Figure 8-5 Registered Volunteer Examiners List 1
Figure 8-6 Register a VE 1
Figure 8-7 Recomputing VE Session Counts 1
Figure 8-8 Generate VE signature lists 1
Figure 8-9 Generating VE Signature Lists 1
Figure 8-10 VE Signoff list format 1
Figure 8-11 Location Table 1
Figure 8-12 Add/Modify/Delete a City 1
Figure 9-1 Import/Export/Sort Menu 1
Figure 9-2 Import a Session 1
Figure 9-3 Importing Session 1
Figure 9-4 Importing multiple sessions with the same date 1
Figure 9-5 Exporting Current Session 1
Figure 9-6 Export Sessions List 1
Figure 9-7 Exporting session message 1
Figure 9-8 Purge History Records 1
Figure 9-9 Purging session message 1
Figure 9-10 Sorting Databases 1
Figure 9-11 Generate FCC filing data session list 1
Figure 9-12 Generating FCC data 1
Figure 10-1 Audio Bar Schematic 1
Figure 11-1 Convention Examination Layout 1
LIST OF TABLES
Table 2-1 Command Line Options 1
Table 2-2 Database Files 1
Table 2-3 Sample Form Letters 1
Table 2-4 Documentation files 1
Table 2-5 Non-Database files 1
Table 3-1 Element Status Hotkeys 1
Table 5-1 Printer Control Sequences 1
Table 5-2 Invite VE file fields 1
Table 6-1 Element Status Values 1
Table 6-2 Element Status Match Values 1
Table 6-3 Element Status Display Codes 1
Table 6-4 Element Status Example Settings 1
Table 7-1 THANKSVE File Fields 1
Table 7-2 VICLIST file fields 1
Table 10-1 Audio Bar Parts List 1
Table 11-1 Element Key 1
Table 11-2 Nine's Complement Chart 1
Table 11-3 Sample Test Design Numbers 1
Table 11-4 Staffing for a session of 15-35 1
Table 11-5 Staffing for a session of 100 plus 1
Table 13-1 VED Session definition line 1
Table 13-2 Code Slot definition line 1
Table 13-3 VE definition line 1 1
Table 13-4 Candidate definition line 1 1
Table 13-5 Candidate definition line 2 1
Table 13-6 FCC Session definition line format 1
Table 13-7 FCC Candidate definition line format 1
Table 13-8 SESSION Database Fields 1
Table 13-9 VEINFO Database Fields 1
Table 13-10 ATTVE/ATTVEG Database Fields 1
Table 13-11 VICTIMS/VICTIMG Database Fields 1
Table 13-12 LOCATION Database Fields 1
Table 13-13 DEFAULTS Database Fields 1
Table 13-14 VECLIST Database Fields 1
Table 13-15 Current VEC's 1
Table 13-16 ELEMSTAT Database Fields 1
Table 13-17 ELEMSTAT Values 1
Volunteer Exams Well Done Version 2.0 April 8, 1995
2
Introduction
Volunteer Exams Well Done (VEWD), is an application designed to
automate and streamline the paperwork tasks of an Amateur Radio
examination session. It also provides pre and post session
support, and provides a database of past exam sessions.
The need for such a program arose from the desire to have a
walk-in only, no pre-registration exam session at the 1993 ARRL
New England Division Convention in Manchester, NH. Since a large
number of people usually test at conventions, and since walk-in
registrations provide for impulse candidates, it was felt that
without some sort of computer support the paperwork effort would
be impossible. With the VEWD program providing one facet of a
well-planned operation, the doors were opened at 8 am without a
single Volunteer Examiner (VE) having a clue about how many
people were going to be there. When the doors closed six hours
later, a total of 124 candidates had passed through them. There
were 211 exam elements given, resulting in 27 Technician, 18
Technician Plus, 5 General, 5 Advanced, and 7 Amateur Extra class
licenses earned. The one candidate who earned a Novice ticket,
came back later in the session and upgraded to Tech Plus.
While the attempt has been made to make this program useful
regardless of how a particular VE Team runs their session, and
regardless of the VEC, the developer(s) are ARRL/VEC accredited
examiners, and the original purpose was to support an ARRL/VEC
examination. As a result, the orientation is that of the
ARRL/VEC's, and in particular, the CSCE, Test session summary,
and candidate roster formats follow those of the ARRL/VEC.
Scope/Assumptions
The purpose of this manual is two-fold. Primarily it serves as
the application manual for Version 2.0 (04/08/95) of the VEWD
program. As a secondary function it discusses the methods used
in the Salem, Nashua, and Manchester New Hampshire sessions,
including details of a 15 person audio bar used to provide CW
candidates headsets with individual volume controls.
No particular claim is made for the methods described being
better or worse than any others. It is merely our intent to
share with you what we have found works for us, in the hope that
you may find it useful.
As far as assumptions go, it is assumed that you are a VE,
familiar with the Code of Federal Regulations 47, Part 97, and
particularly about the sections on examinations. It is also
assumed that you are familiar with computers, or even own one.
You don't have to know much, just things like what a hard disk
is, what a floppy disk is, what a directory is and the like. If
this is not the case, please don't use this program for a real
exam session until you are familiar with these terms.
Disclaimer/Copyright
The "Volunteer Exams Well Done (VEWD)" program and this manual
are provided as is, with no warranties, express or implied,
including the warranty of merchantability and fitness for a
particular purpose, with respect to the information contained in
this manual and the software described herein. No entity,
including any VEC, VE, or other individual who designed,
developed, supported, tested, or has been or will be associated
with the manual or the software is liable for any losses,
including special or consequential damages arising from the use
of such information and software.
This manual is Copyright 1995, and the VEWD program is Copyright
1993, 1994, 1995, by James M. Heedles, WW1Y. All rights
reserved. With the exception below, no part of this publication
may be reproduced or utilized in any form, or by any means,
electronic or mechanical, including photocopying, recording, or
by any information storage and retrieval system without prior
permission.
Permission is granted to reproduce this manual and the VEWD
program for distribution to qualified Volunteer Examiner
Coordinators and Volunteer Examiner teams, provided that:
· No fee is charged, other than nominal reproduction and
shipping/handling costs.
· No alterations are made to the program or documentation.
· All the files contained in the distribution are provided.
Having said that you are responsible for anything you do, or
don't do with this program, we come to the next section, or...
Danger Will Robinson!!!
This is a computer program. It runs on a computer. Computers
are stupid. Sometimes people aren't much better. And Murphy is
ALWAYS hiding in the shadows. The two biggest things to remember
are:
· Backup your data.
If your hard disk dies, or more likely, you delete the wrong file
at the wrong time, your data is gone. A lot of time and effort
is history. Depending on what you save on paper you may never be
able to re-create it. Treat the data files as you would the
actual paperwork!!!
Refer to section 2.3, Backup and Empty Databases, page 1, for
details.
· Garbage In, Garbage Out, Or worse.
Computers do what they are told, no more, no less. If you're in
the middle of a hectic exam session, and Joe Smith, who passed
element 2, then fails element 3A, he's done testing. If you hit
the letter P instead of the letter F, you will print out a CSCE
telling the world that Joe is a Technician. Do that a couple of
more times and the FCC invalidates the whole session. Always
verify the CSCE with the examination paperwork before giving out
the candidate's copy. Always remember that the computer is
telling you what you told it. If that doesn't match the
paperwork, you typed something in wrong.
Hardware/Software Requirements
At a minimum, the program requires:
· IBM PC-XT, PC-AT, or clone, with an Intel 8086, 8088, 8086,
286, 386, or 486 processor. A numeric coprocessor is not needed.
· 640 KB of memory, preferably 1 MB or more.
· A Hard Drive and a floppy drive.
· MS-DOS, or IBM-DOS, Version 3.3 or later. Actually, it might
run on earlier versions. Its just never been tested.
A hard drive is a must, and the faster the better. A fast
computer won't hurt either. This program will run on a floppy
based system, but the point is to speed up your exam sessions,
not make them take forever. The reason for this is that program
does not keep things in memory. Everything is written to disk,
and everything is read from it. Except for the time between when
you first enter something, and the time you complete whatever
screen you are on, you can't lose information from a power
failure.
7
Installation
Installation is fairly simple.
1) Insert the installation floppy into your disk drive.
2) Type "A:" or "B:" depending on which floppy drive you use,
followed by a return,
3) Type "VEWDINST <sdrive> <ddrive> <pathname>" followed by a
return, where <sdrive> is the drive letter of the installation
floppy, <ddrive> is the drive letter of the hard disk,
<pathname> is directory on the hard drive where you want the
program to be stored. Include the colons after the two drive
letters.
4) Edit your CONFIG.SYS file and make sure the line "FILES =
x", is at least 40.
VEWD uses many open files, about 32. If you are running VEWD in
a DOS window under Microsoft Windows the value may need to be
even higher.
For example, "VEWDINST A: C: \VEWD" will install into the VEWD
directory on hard drive C from floppy drive A.
Starting and Stopping
To start VEWD, change to the VEWD directory and type VEWD at the
DOS prompt. VEWD supports the command line options specified in
Table 2-1.
Table 2-1 Command Line Options
Option Description
/B=NO Inhibits the beep on errors
/V=n Sets the screen saver to n
minutes.
Zero disables the screen save
option.
/L Disables setting of keyboard
locks.
/E Specifies that an enhanced
keyboard is being used.
Making Room for a Memory Hog
Although VEWD fits entirely in the lower 640 KB of DOS memory, it
is somewhat of a memory hog. If you run with many Terminate and
Stay Resident (TSR) programs, you may find yourself running short
of memory. At bottom right corner of the screen, below the date
and time, is the number of bytes of free memory remaining. If
there is less than 32000 bytes free at the top level menu, you
need to make more room. Each pop-up menu or form causes the
portion of the screen that it covers to be saved for later
restoration. By default this is in the low 640 KB memory. You
can specify five alternate locations by including Virtual Memory
environment variables in your AUTOEXEC.BAT file. Each variable
is of the form:
SET CLAVMx=path,size[,ram-indicator]
Where,
· x is 0 to 4. A value of 0 indicates the first used virtual
memory region, 4 indicates the last used. Once all the storage
is used in the 1st region, the second it used, and so on.
· Path is the drive and directory of the RAM drive or hard
disk area, or the word MEMORY to indicate conventional (low 640
KB) memory area.
· Size is the number of KB available.
· Ram-indicator is M for a RAM Drive, blank otherwise.
For example, the line:
SET CLAVM0=D:\,1024,M
defines the first virtual memory region as the root directory of
a 1 megabyte RAM disk. Another example is the line:
SET CLAVM1=C:\TEMP,768
specifies the second virtual memory region as a 768 KB area in
the TEMP subdirectory of drive C.
If you have the memory, setting up a RAM disk is highly
recommended. The RAM disk should be at least 64 KB in size
(preferably 128 KB). To create a RAM disk you need to include a
line in your CONFIG.SYS file similar to:
DEVICE=C:\DOS\RAMDRIVE.SYS 1024 128 /E
This defines a 1024 KB RAM disk using extended memory.
Backup and Empty Databases
The install process created a complete set of startup database
files. The VECLIST and ELEMSTAT files are pre-initialized with
fixed data and never change. The DEFAULTS file is initialized
with a sample record that should be modified for the particular
VE team(s). The remaining files are empty. The file
EMPTYDB.ZIP is an archive containing these startup files. If it
is ever desired to return to a fresh state, simply extract the
files from this archive.
To prevent the loss of valuable session information, it is
important that you make backup copies of all the data files. The
minimum set of files to backup are those with the DAT and MEM
extensions. VEWD will regenerate the key files at startup if
they do not exist. However, if incorrect key files are used,
the database files may become corrupted beyond recovery.
Therefore you should backup the DAT, MEM and Knn files to insure
a complete database. If you customize or create any printer
control files (.DEV files) you should also make save copies of
those.
A reasonable method of archiving the database files is to
compress them into a single zip file. The archive can be named
in form YYMMDDx. YYMMDD is the reference date of the archive.
This is usually the date of a session. The x is one of the
following:
Lett Description
er
O Original. This is the archive made at
the end of the session.
U Updated. This is the archive made after
post processing the session, making any
corrections, adding candidate phone
numbers but before merging the session
candidate data into the global
database. This is normally done by the
VE preparing the paperwork for the VEC
blan This is the archive made immediately
k after merging a session into the global
database.
What Files are What
In case you're wondering what all those files are, Table 2-2
lists each of the database files, Table 2-3 lists the sample
Candidate and VE form letters, Table 2-4 lists the documentation
files, and Table 2-5 describes the remaining file.
Each database consists of multiple files, each with the same
name, and a different extension. Files with the extension .DAT
contain the actual data, except for the free form memo fields.
The .MEM files contain the memo fields. Files with the extension
.Knn, where nn is a two digit number, are index files, used to
speed access to the data.
Table 2-2 Database Files
Filename Extensions Description
ATTVE DAT The current session's
K01 attending VE database.
K02 Callsign key file
Date/ID key file
DEFAULTS DAT Session, Printer, and
K01 Miscellaneous defaults
Configuration name key file
ELEMSTAT DAT Element status choices
K01 Status key file
LOCATION DAT, The City, State, Zipcode
K01 database.
K02 Zipcode key file
City key file
SESSION DAT The Session list database.
K01 Date/ID key file
VECLIST DAT The VEC choice lists.
K01 VEC Name key file
VEINFO DAT VE personal information
MEM VE Notes files
K01 Callsign key file
K02 Last Name key file
VICTIMG DAT The global (historical)
MEM candidate database.
K01 Candidate Notes file
K02 Last Name key file
K03 Callsign key file
Date/ID key file
VICTIMS DAT The current session's
MEM candidate database.
K01 Candidate Notes file
K02 Last Name key file
K03 Callsign key file
Date/ID key file
Table 2-3 Sample Form Letters
Filename Formats Description
VECARDB WP5.x, 6.0, Word 2.0, Session notification
6.0, and RTF postcard back
VECARDF WP5.x, 6.0, Word 2.0, Session notification
6.0, and RTF postcard front
VEENV WP5.x, Word 2.0, 6.0, VE thank you form envelope
and RTF
VEHEADER Word 2.0, 6.0, and RTF Word Merge file header
line
VELTR WP5.x, 6.0, Word 2.0, VE thank you form letter
6.0, and RTF
VESAMP WP5.x, 6.0, Word 2.0, Sample VE merge file
6.0, and RTF
VICENV WP5.x, Word 2.0, 6.0, Candidate thank you form
and RTF envelope
VICLTR WP5.x, 6.0, Word 2.0, Candidate thank you form
6.0, and RTF letter
VICSAMP WP5.x, 6.0, Word 2.0, Sample Candidate merge
6.0, and RTF file
VIHEADER Word 2.0, 6.0, and RTF Word Merge file header
line
FORMRTF.ZIP Zip archive file Rich Format Text files
FORMWD20.ZIP Zip archive file Word 2.0 files
FORMWD60.ZIP Zip archive file Word 6.0 files
FORMWP5X.ZIP Zip archive file Wordperfect 5.1/5.2 files
FORMWP60.ZIP Zip archive file WordPerfect 6.0 files
Table 2-4 Documentation files
Filename Description
VEWD.DIC Word 6.0 Custom Dictionary file for VEWD
manual
VEWDMAN.DOT Word 6.0 document template for VEWD manual
VEWDMAN.PPT Powerpoint Document with audio schematic
and convention layout
VEWDMAN1.DOC VEWD Chapter 1 -Introduction
VEWDMAN2.DOC VEWD Chapter 2 -Installation
VEWDMAN3.DOC VEWD Chapter 3 -Overview
VEWDMAN4.DOC VEWD Chapter 4 -Detailed Description
VEWDMAN5.DOC VEWD Chapter 5 -Pre-Session Activities
VEWDMAN6.DOC VEWD Chapter 6 -Session Activities
VEWDMAN7.DOC VEWD Chapter 7 -Post-Session Activities
VEWDMAN8.DOC VEWD Chapter 8 -Maintenance
VEWDMAN9.DOC VEWD Chapter 9 -Import/Export/Sort
VEWDMANA.DOC VEWD Chapter 10 -An Audio System for CW
Testing
VEWDMANB.DOC VEWD Chapter 11 -An Integrated Examination
Session
VEWDMANC.DOC VEWD Chapter 12 -Troubleshooting
VEWDMAND.DOC VEWD Chapter 13 -Database Definitions
VEWDMSTR.DOC VEWD Master Document - Cover page,
Copyright, trademark and license
information, Table of Contents
VEWDMAN.ASC ASCII version of this manual
VEWDMAN.ZIP Zip archive of all the documentation files
Table 2-5 Non-Database files
Filename Description
CPRO.DMP Not provided on the install disk.
Generated on occasion when the VEWD
program abnormally terminates.
DEC1152.DEV Printer control file for a DEC 1152 Laser
printer
EMPTYDB.ZIP A zip file containing empty database
files. If you ever want to start fresh,
use these files.
EPSON.DEV Printer control file for a standard Epson
compatible
GENERIC.DEV Printer control file for a Generic printer
HPLASER .DEV Printer control file for a HP LaserJet
Series II
HPLASR4P.DEV Printer control file for a HP LaserJet 4P
IBMPROXL.DEV Printer control file for an IBM Proprinter
XL
PAN.DEV Printer control file for a Panasonic
PS240.DEV Printer control file for a Centronics
PS240
README.VE Last minute notes.
VEWD.EXE The application program.
VEWD.HLP The on-line help file
VEWD.ICO A Windows 3.1 Icon file for use with VEWD.
VEWD.PIF A Windows Program Information File for
VEWD
VEWDBACK.BAT Sample session backup batch file.
VEWDSORT.BAT Batch file used to sort database files
from within VEWD
9
Overview
There are 3 types of screens, Menus, Tables, and Forms. Menus
are used to select either additional menus, tables or forms.
Tables contain scrolling lists of data, and forms are used to
update database records. Each time a menu, table, or form is
opened, it is displayed on top the currently displayed screens.
At the bottom of each screen will usually be a brief indication
of what action is usually taken, along with any hot keys specific
to that screen.
There are 9 different database files:
· A static, unchanging database containing
ELEMSTAT the non CSCE date, non code slot element
status values: Credit, Exempt, Fail,
Grading, Pass, Taking, and Wants. One
record per status.
· Contains a list of all the Volunteer
VECLIST Examiner Coordinator's (VEC's) currently in
existence. There is one record per VEC
· Contains the defaults for the VE team(s).
DEFAULTS There is a minimum of one record in this
database.
· Contains one record per examination
SESSION session. This record contains all the
session specific information, including
date, location, sponsoring VEC, etc.
Additionally, the callsigns and class (at
the time of the session) for up to fifty
(50) attending VE's are stored in the
session record once the session is merged
into the history database.
· ATTVE Contains a list of all the VE's in the
current exam session. There is one record
per VE.
· Contains a list of all the candidates in
VICTIMS the current exam session. There is one
record per candidate. A re-registration of
a candidate counts as an additional
candidate and results in another record.
· Contains the personal data for Volunteer
VEINFO Examiners. There is one record per VE.
· Contains a list of City, State, and
LOCATION Zipcodes
· Contains a list of all the candidates in
VICTIMG every examination session. It is the sum
of the VICTIMS database for each session
that has been conducted.
Menus
Menus provide a list of choices, of which one can be selected.
Depending on the selection, a sub-menu with more detailed
choices, a scrolling list of data, or a fill-in-the blank form
appears. To select a menu item, use the up or down arrow keys
until the desired choice is highlighted and press the Enter or
Return key. If you press the down arrow on the last item, the
highlighted item wraps to the top. If you press the up arrow on
the first item, the highlighted item wraps to the bottom. You
can also press the letter corresponding to the first letter of
your choice and pressing return. If more than one menu item
starts with the same letter, repeatedly pressing it will cycle
you through those items only. To back up or exit any menu
(except the Main Menu) press the Escape (ESC) key.
Tables
Tables provide a scrolling list of data, allowing you to select a
specific record to create, update, or delete. Not all tables
allow record creation and deletion. For those that do, if there
are no database records you are automatically placed in the add
record form. The current table item is highlighted. The up and
down arrow keys move you through the list one record at a time.
If you are at the bottom of the displayed list, and there are
more items, or if you are at the top of the displayed list and
there are more previous items, the displayed portion is scrolled
up or down one line. Use the page up and page down keys to move
through the list a page at a time. Page up on the first page
moves to the first database item. Page down on the last page
moves to the last database item. Control-Page up moves to the
first item. Control-Page down moves to the last item. Many
tables provide a locator field to quickly position to a specific
item. Typing the first few letters of the desired choice moves
the highlight cursor to the nearest matching item. To add a new
record from a table that supports record addition, press the Ins
(Insert) key. An empty form will be displayed allowing you to
enter new data. To delete a record, highlight the item and press
the DEL (Delete) key. The record form will be displayed, and you
will be prompted to confirm the deletion. Press enter to
actually delete the record or escape to leave the record
unchanged. To modify an existing record, highlight the item and
press the Enter (Return) key. The record form will be displayed.
Forms
Forms are where it all happens. Whenever you add, delete, or
modify a database record it is via a form. Each item that can be
changed is a field. Moving around a form can be confusing at
first. The return key and down arrow move you to the next field.
The escape key and up arrow move to the previous field (Escape is
the only way to backup from a Notes field). This is true
regardless of whether the next/previous field is horizontally or
vertically aligned. When you press return on the last field, the
form is completed. To complete a form without going through all
the fields press Control-Enter. To abort a form without making
any changes press escape from the first item, or Control-escape
from anywhere in the form.
Fields are either fill in the blank, or choice fields. Fill in
the blank fields allow you to type in whatever you want. Error
checking and validation is performed when you move to another
field. If what you have entered is invalid, you will not be
allowed to leave the field until you have corrected the data.
For certain fields, a list of choices may pop up and you can
select one of the items on the list. A choice field is limited
to a fixed set of choices. These choices are displayed either
next to or below the actual field. When you move into a choice
field there are two highlighted items, the field itself, and the
choice that is currently selected. Use the left and right arrow
keys to select the desired choice and press the down arrow or
return to continue. Additionally, pressing the letter
corresponding to the first letter in the desired choice will move
the highlight to that choice. From forms that contain code or
written element status fields, Table 3-1 lists the function keys
that will move to a specific element field:
Table 3-1 Element Status Hotkeys
· F2 selects · F6 selects
Element 1A Element 3A
· F3 selects · F7 selects
Element 1B Element 3B
· F4 selects · F8 selects
Element 1C Element 4A
· F5 selects · F9 selects
Element 2 Element 4B
· F10 selects the first field
after Element 4B
VEWD Detailed Description
The following paragraphs describe in detail, each of the
menus, tables, and forms and how to use them.
But before we start in with the fun stuff, for those of you
that skipped Section 1.3 way back on page 1, and for those
of you that didn't skip it, we have section 4.1.
I don't think we're in Kansas anymore
This is a computer program. It runs on a computer.
Computers are stupid. Sometimes people aren't much better.
And Murphy is ALWAYS hiding in the shadows. The two biggest
things to remember are:
· Backup your data.
If your hard disk dies, or more likely, you delete the wrong
file at the wrong time, your data is gone. A lot of time
and effort is history. Depending on what you save on paper
you may never be able to re-create it. Treat the data files
as you would the actual paperwork!!!
Refer to section 2.3, Backup and Empty Databases, page 1,
for details.
· Garbage In, Garbage Out, Or worse.
Computer do what they are told, no more, no less. If you're
in the middle of a hectic exam session, and Joe Smith, who
passed element 2, fails element 3A. He's done testing. If
you hit the letter P instead of the letter F, you'll print
out a CSCE telling the world that Joe is a Technician. Do
that a couple of more times and the FCC invalidates the
whole session. Always verify the CSCE with the examination
paperwork before giving out the candidate's copy. And
always remember that the computer is telling you what you
told it. If that doesn't match the paperwork, you typed
something in wrong.
The Status Lines
Except for the view CSCE or form 610 screen, the bottom 3
lines of the screen are reserved for status information.
Figure 4-1 shows a typical status display at the completion
of a session. The first line starts off with the session
date (Month/Day/Year), a colon (:), and the session ID
(usually A). This is followed by column headings, CAN means
candidates, E1A means Element 1A (5 WPM code), etc. At the
far right of the first line is the current date.
The second line lists the total number of candidates, and
the total numbers of each test element that have been, or
will be administered at this session. These element totals
include all elements listed as Wants, Taking, Grading, Pass,
and Fail, and do not include elements that are listed as
Credit, Exempt, or contain a CSCE date. At the far right of
the second line is the current time (HH:MM:SS).
The third line lists the candidates that are not done, and
how many elements are left to be administered. A candidate
is marked as completed from the Update Candidate Status
form, but that does not mean the job is finished! A CSCE
and/or 610 may need to be printed. If so, they need to be
verified against the candidate's paperwork. And finally,
the candidate needs to be given any paperwork they are
supposed to get, and to be congratulated or encouraged. The
"PEND CSCE:" and "610:" fields indicate the number of CSCE'
and FCC form 610's that are ready to print, and have not
been printed. This can occur when printing is disabled or a
particular candidate has been flagged as having a
verification issue. At the far right of the line is a
number in parenthesis that indicates the amount, in bytes of
conventional memory that is still available. If there is
not a currently active session, the only fields shown are
the current date, current time, and free memory count.
2/11/95:A CAN E1A E1B E1C E2- E3A E3B E4A E4B NOV TEC TPL GEN
ADV EXT 3/09/95
TOTAL 20 2 2 2 7 9 5 4 4 0 6 1 1
2 0 0:49:49
REMAINING 0 0 0 0 0 0 0 0 0 PEND CSCE: 0
610: 0 (058696)
Figure 4-1 Status Line
The Main Menu
Figure 4-2 shows the main menu. Before the appearance of
the main menu the line "SHARING FILE xxxxx", is displayed at
the bottom of the screen, where xxxxx is replaced by the
name of each of the database files as they are opened. If
you deleted any of the index files (the ones with the K0n
extensions), you will also see the line "REBUILDING KEY
FILES FOR xxxxx" displayed in reverse video.
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º Volunteer Exams Well Done º
º Version 2.00 ( 4/08/95) º
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º º
º Session Activities º
º º
º Pre-Session Activities º
º º
º Post-Session Activities º
º º
º Maintainence º
º º
º Import/Export/Sort º
º º
º Exit º
º º
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º Enter to Select Control-ESC to Exit º
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Figure 4-2 Main Menu
The main menu contains the following choices:
· Session Activities
· Pre-Session Activities
· Post-Session Activities
· Maintenance
· Import/Export/Sort
· Exit
Highlight the desired selection and press enter to bring up
the next screen. Unlike most other screens, pressing escape
does not close the screen, as this would terminate the
program. To exit the application, either select the Exit
item or press Control-escape.
"Session Activities" brings up another menu of items that
are used during an examination session. This includes:
register candidate, update candidate status, display element
status, Print CSCE's and 610's, list candidates owed
refunds, and register attending VE's. Once a session
starts, the majority of the time will be spent under this
menu choice.
"Pre-Session Activities" brings up another menu of items
that are used before an examination session begins. This
includes generating invitations to VE's to attend the
session, defining the session, and configuring printers
"Post-Session Activities" brings up another menu of items
that are used after an examination session is over. This
includes printing the candidate roster and test session
summary, updating candidate phone numbers, generating
VE/Candidate thank you lists, and merging the active session
into the history database.
"Maintenance" brings up another menu of items that are
useful for examining and changing the history files and VE
information.
"Import/Export/Sort" brings up another menu of items that
are used to pass session data between multiple VE teams and
to Sort/Compress the database files after importing
sessions. Generation of FCC electronic filing data for
multiple sessions is also found here.
"Exit" does just what you think it does. It terminates the
program. Nothing is lost if you accidentally exit during a
session, just restart the program. You can also hit
Control-Escape to terminate the program (unless you are
running under Microsoft Windows).
Each of the choices on the main menu is overlaid on top of
each other in main memory. This can cause an extra delay
when switching between choices at this level, since the
portion of the program that handles all the items under a
given selection has to be read in from disk into main
memory.
29
Pre-Session Activities
Figure 5-1 shows the Session Preparation menu displayed after
selecting "Pre Session Activities" from the main menu. This menu
is superimposed on the Main menu displayed when the program was
started. Figure 5-2 shows how the display actually appears.
Except where otherwise noted, all screens are superimposed upon
any previous screens.
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º Session Preparation º
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º º
º Define/Select Session º
º º
º Configuration º
º º
º Generate VE Invite List º
º º
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º Enter to Select º
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Figure 5-1 Session Preparation Menu
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º Volunteer Exams Well Done º
º Version 2.00 ( 4/08/95) º
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º º Pre-Session Activities º º
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º º º º
º º Define/Select Session º º
º º º º
º º Configuration º º
º º º º
º º Generate VE Invite List º º
º º º º
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º º Enter to Select º º
º EIIIIIIIIIIIIIIIIIIIIIIIIIIII¼ º
º º
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º Enter to Select Control-ESC to Exit º
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Figure 5-2 Superimposed Session Preparation Menu
"Define/Select Session" allows you to create a new session
record, or to retrieve a past session from the history data. In
general, new sessions will be created, however it is sometimes
desirable to retrieve an earlier session (E.G. to reprint a CSCE
that contained a mispelling that was not noticed until later).
When creating a new session, it can either be done just before VE
and candidate registration, or it can be done days or weeks in
advance (as would be the case if candidate pre-registrations were
accepted).
"Configuration" allows you to set session defaults, define the
printer configuration, and specify database backup procedures.
Session defaults are useful if, for example, your sessions are
sponsored by the same group, or take place at the same location.
Session defaults can be overridden at session creation time.
Printer configuration needs to be defined and/or verified to
insure that CSCE's, 610's and session reports are generated
properly. Multiple set of defaults may be stored, allowing the
same database to be shared among more than one VE team, each with
its own sponsor, location, printers, etc. An important reason
for sharing databases is the global candidate lookup feature that
speeds candidate registration by filling in data from a previous
exam session.
"Generate VE Invite List" is used to generate a mailing list that
can be used with a work processing program to generate postcards
or letters to inform VE's of an upcoming exam session. It is
normally used by the team leader about a month or so before the
scheduled exam session. Included with the VEWD package are
sample Word and WordPerfect documents to generate postcards from
the file generated by this function.
Configuration
Figure 5-3 shows the table displayed when "Configuration" is
selected from the "Pre-Session Activities" Menu. The center
portion of the screen is a scrolling list of pre-defined
configurations. The currently selected item is displayed in
inverse video. At most one configuration will have the prefix
"Default" in front of it. This is the last selected
configuration. This is the configuration that is automatically
loaded at program startup. To change the default and load a new
configuration, highlight the desired line and press Control-
Enter.
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º Configuration Selection º
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º Manchester Standard Session º
º Default Nashua Standard Session º
º Salem Standard Session º
º WW1Y Test/Debug with printers º
º WW1Y Test/Debug without printers º
º º
º º
º º
º º
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º Ins to Add CNTL-Enter to Select º
º Enter to Modify Del to Delete º
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Figure 5-3 Configuration Selection Table
Session Defaults
Figure 5-4 shows the "Session Defaults" screen displayed when
modifying an existing configuration. The following paragraphs
describe each of the fields on the form. Unless otherwise
specified, any field may be left blank.
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º Session Defaults º
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º Configuration :WW1Y Test/Debug with printers º
º º
º Location :Amherst , NH º
º Sponsor :WW1Y º
º Sponsoring VEC :ARRL/VEC º
º Call District :01 Session Fee : $5.90 º
º Liaison :WW1Y Amount Retained : $2.00 º
º º
º Maximum # of candidates per Code slot : 2 º
º Default time interval between Code slots : 0:15 º
º Sequence Number Maximum : 25 º
º º
º CSCE VE's : WW1Y WA1HMF K1TCD º
º 610 VE's : WW1Y WA1HMF K1TCD º
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º Record will be Changed º
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Figure 5-4 Session Defaults
"Configuration" is the name displayed on the configuration
selection table. Its only purpose is to provide a one line
description of the configuration record. This field cannot be
left blank.
"Location" is the default session location. It consists of two
fields, City, and State. This value is filled in for Session
location on the Create Session display. The default value may be
overridden at session creation time.
"Sponsor" is the default session sponsor. This value is filled
in for Session Sponsor on the Create Session display. The
default value may be overridden at session creation time.
"Sponsoring VEC" is the default VEC used in the exam sessions.
This value is filled in for Sponsoring VEC on the Create Session
display. The default value may be overridden at session creation
time. The value entered must match one of the defined VEC's. If
it does not match, a scrolling list of valid VEC's is displayed,
and you can select the correct VEC.
"Call District" is the FCC designated callsign district where the
examination site is located. Valid values are 01 through 09 for
Districts 1 through 9, 10 for Call district 0, 11 for Alaska, 12
for the Caribbean, 13 for the Pacific, or DX for all foreign
locations. Leading zeros must be specified. This information is
printed, along with an FCC specified VEC code on any printed
610's. It is also used in generating the Electronic data filing
format used by the FCC.
"Session Fee" is the default amount, in US dollars, each
candidate is charged. This value is filled in for Session Fee on
the Create Session display. The default value may be overridden
at session creation time.
"Liaison" is the callsign of the session liaison. This person
is listed on the generated Test Session Summary and indicates to
the VEC who should be contacted if there is a problem.
"Amount Retained" is the default amount per candidate, in US
dollars, normally retained by the VE team. This value is filled
in for Amount Retained on the Create Session display. The
default value may be overridden at session creation time. If the
amount retained varies from session to session, leave this at
zero.
"Maximum # of candidates per Code slot" is the default maximum of
candidates for each code element. This value is filled in on the
Create Session display. The default value may be overridden at
session creation time. Code slots are used when a given code
element (1A, 1B, or 1C) is being given more than once at a
session. This is quite useful for managing a large session, such
as a convention. If you will not normally be scheduling multiple
code tests at the same speed, leave this field blank. Refer to
the Create Session display for further details on code slots and
their usage.
"Default time interval between Code slots" is the time that is
automatically added to the previous code slot time to determine
the time of the next code test. This occurs at session
definition only.
"Sequence Number Maximum" is the default maximum tracking number
used during a session. This value is filled in on the Create
Session display. The default value may be overridden at session
creation time. Sequence numbers are used when it is desired to
assign a number to each candidate and to track the candidate
and/or the paperwork using this number. When the candidate
registers, he or she is given a number from one up to some
maximum, usually the amount of numbered folders the VE team has
that they use to store the paperwork. If there are more
candidates than folders the assigned number wraps around to 1 and
starts over. If sequence numbers are used they are displayed on
all screens that list candidate information. If your VE team
uses another method of tracking (for example, 26 folders labeled
A-Z, and tracking by last name), leave this field blank to avoid
assigning and displaying sequence numbers.
"CSCE VE's" and "610 VE's" are the callsigns (which must be valid
US callsigns) of the VE's that will be signing the CSCE's and FCC
form 610's. If the VE's signing vary, leave these fields blank.
When the last 610 VE is entered or Control-Enter is pressed, the
Session Options screen is displayed.
Session Options
Figure 5-5 shows the Session Options screen displayed after
completing the Session Defaults screen. The majority of fields
on this form are Y/N (Yes/No) choice fields. The following
paragraphs describe each of the fields on the form.
"Use Last VE's on Signature fields" determines whether the CSCE
and 610 VE callsigns are automatically filled in on the Update
Candidate Status form when a candidate is done. If no, any VE's
callsigns need to be entered manually. If yes, the last VE's
callsigns used are automatically filled in on the CSCE VE fields
if a CSCE is issued, and on the 610 VE fields if an upgrade is
earned. For the first candidate to finish, the callsigns used
are those from the Session Defaults Record. After that, the last
callsigns entered are used.
"Require Full Address At Registration" determines whether the
Address, City, and State fields must be filled in at initial
registration or if they can be left blank. In general, there is
little to no advantage to delaying entering address information.
The time saved at initial registration is more than lost trying
to fill it back in later. CSCE's or 610's cannot, and will not
be printed without a valid address. About the only time it would
be useful would be a large exam session, where candidates are
given exams when they are registered, and there are two (or more)
computers networked together. One could do the initial
registration, and the second could fill in the address
information. Even then, it might be quicker and easier to just
have two registration lines.
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º Session Options º
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º Configuration :WW1Y Test/Debug with printers º
º º
º Use Last VE's on Signature fields :Y Y N º
º Require Full Address At Registration :N Y N º
º Fill in Candidate Record from Callsign :Y Y N º
º Fill in Candidate Record from Name :Y Y N º
º Fill in City, State, Zip from City :Y Y N º
º Fill in City, State, Zip from Zip :Y Y N º
º Add New Cities from Candidate Record :N Y N º
º Automatically print CSCE when done :N Y N º
º Automatically print 610 when done :N Y N º
º Close Code Slots when time is past :N Y N º
º Backup Interval : 0:00:15 º
º Backup command :VEWDBACK º
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º Record will be Changed º
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Figure 5-5 Session Options
"Fill in Candidate Record from Callsign" enables or disables the
search feature of the global candidate database. This lookup is
only performed when adding a candidate record. After entering a
callsign the global database is searched for the latest record
having the same callsign. If a matching record is found, the
name, date of birth, address, phone numbers, and CSCE credits are
copied from the old record. This can save considerable time at
registration if you have candidates showing up at more than one
session. If you have a really old and slow computer, and you
have few "repeat customers" you might want to consider disabling
this and the next option.
"Fill in Candidate Record from Name" enables or disable the same
search and fill in feature as above, only does the lookup using
the entire name (first, middle initial, last, and suffix). This
lookup is only performed when adding a candidate record. This is
not done if a callsign lookup succeeded. This handles the case
of a candidate that shows up at multiple session before earning a
license, as well as the candidate that earned an initial license
at one session, and shows up at a later session after receiving
his or her callsign. If this lookup succeeds and there is a
different callsign in the history record then was entered at
registration, a warning is displayed requesting verification of
the candidate's callsign. Figure 6-7 on page 1 provides an
example of this warning.
"Fill in City, State, Zip from City" enables or disables setting
the State and Zip code after entering City on the
Register/Modify/Delete Candidate form. This lookup is only
performed when adding a candidate record, and only if there was
not a successful lookup from the global candidate database. If
enabled, after a city is entered (and return is pressed to move
to the state field), a lookup will be done on the location
database. If there is one, and only one, match on city name, the
state and zip code is filled in from the location database. If
there is more than one city of the same name (e.g. Bedford, NH
and Bedford, MA) a second lookup is made after state is entered
(and return is pressed to move to the zip code field). If there
is one, and only one, match on city and state, the zip code is
filled in from the location database. If there is more than one
record with the same city and state (E.G., Nashua, NH, which has
4 zip codes) nothing is done.
"Fill in City, State, Zip from Zip" enables or disables setting
the City and State after entering zip code on the
Register/Modify/Delete Candidate form. This lookup is only
performed when adding a candidate record, and only if there was
not a successful lookup from the global candidate database, or
from the city/state lookup. If enabled, after entering a Zipcode
(and return is pressed to move to the state field), a lookup will
be done on the location database. If there is one, and only one,
match on zip code, the city and state is filled in from the
location database. If there is more than one record with the
same zip code, as would be the case of two adjoining small towns
(e.g. Hudson and Litchfield, NH) no fill-in is done.
Once a lookup is done on a Register Candidate, whether it be a
candidate, or city/state/zip, no further lookups will be done.
This means you cannot do repeated lookups by entering data,
backing up through fields and entering new data. To perform
another lookup, you must completely leave the Register Candidate
form (losing any data you may have entered to this point), and
pressing insert to bring up the Register Candidate form again.
"Add New Cities from Candidate Record" enables or disables
adding new records to the Location database when registering
candidates with City/State/Zipcode combinations that are not
already in the location database. If enabled, and a
City/State/Zip that is not in the Location database is entered,
it is added, and will be used in future lookups. This provides a
useful way of building up the location database on the fly. Note
that if you misspell a city name, or enter an incorrect Zipcode,
and it is added to the location database, it can interfere with
future lookups.
"Automatically print CSCE when done" enables or disables what is
probably one of the most useful features of the VEWD program. If
enabled, when a candidate is marked as completed on the Update
Candidate Status form, and the candidate has passed one or more
exam elements, a CSCE will automatically be printed. All you
have to do is VERIFY THAT THE CSCE IS CORRECT AND MATCHES THE
PAPERWORK, and sign it. To use this feature, you must have a
supply of tractor feed CSCE's (currently, the only format
supported is the ARRL/VEC's), and a printer capable of printing
multipart forms. If you cannot print CSCE's, set this field to
N.
"Automatically print 610 when done" enables or disables what is
probably the second most useful feature of the VEWD program. If
enabled, when a candidate is marked as completed on the Update
Candidate Status form, and the candidate has earned a new
license, or upgraded their license class, an FCC form 610 will
automatically be printed. Everything except Section 2, Block A
is filled in. This was done deliberately to insure a final
sanity check is made on the paperwork. All you have to do is
VERIFY THAT THE DATA IS CORRECT AND MATCHES THE PAPERWORK, and
sign it. If this feature is used MAKE SURE THAT THE CANDIDATE
VERIFIES THE SECTION 1 DATA IS CORRECT, and signs it. The
information on the 610 is taken from the candidate record. This
raises the issue of how you get the candidate information at
registration time. It is strongly recommended that EVERY
candidate complete and SIGN a 610 before registering. This is
then collected and used for data entry. While this may appear to
be a waste of paper and/or 610's, consider the case of the
candidate who earns a new license and leaves before signing the
610. With a signed 610 in hand at registration time, you will
never have to deal with this problem (The candidate left New
Hampshire to winter in Florida the day after the session).
"Close Code Slots when time is past" will automatically mark a
code slot as closed once the start time of the test has passed.
Unless your sessions run so smoothly that every code test starts
within a minute or two of the time specified set this field to
"N". Code slots must then be manually closed when the test
actually starts. This prevents a candidate registering at
12:30 PM from being scheduled for the 3:00 PM 20 WPM test when
the 12:00 PM test hasn't started yet.
"Backup Interval" is the amount of time between automatic
backups of the database files. It is specified in
hours : minutes : seconds. A value of zero (blank) disables
automatic backup. Note that while a backup is being done no
other activities can occur.
"Backup command" is the command line passed to the DOS command
interpreter when a backup is done, either automatically, or at
user request. This usually contains the name of a batch file
(.BAT extension). Before passing the line to DOS the following
information is appended to the end of the line: "code
session-date session-id current-time", where:
· code is 0 for automatic timed backup,
1 for user requested partial backup, and 2 for user requested
full backup
· Session date is in the form YYMMDD
· Current time is in the form HHMM
A sample file, VEWDBACK.BAT is included in the distribution files
and is listed in Figure 5-6.
Printer Defaults
Figure 5-7 shows the Printer Defaults screen displayed after
completing the Session Options screen. The following paragraphs
describe each of the fields on the form.
There can be up to three different printer configurations
defined, one for the printer used for CSCE's, one for the printer
used to print the Candidate Roster, and Test Session summary, and
one for the printer used for FCC form 610's. Each printer
configuration consists of a printer control filename, and a port
specification.
A printer control file is an ASCII file with a .DEV extension and
contains a list of control names and the corresponding control
sequence for the printer. Any line starting with an exclamation
point (!) is considered a comment and is ignored. Each line is
of the form: "control: value", where control is the pre-defined
name of a control sequence, and value is the control sequence
information. Non-printing characters can be represented by <ddd>
where ddd is the decimal value. Any white space between the
colon (:) and the first character of value is ignored. If your
printer doesn't have a control sequence, leave it out of the
device file. Figure 5-8 shows a sample device file for a
Centronics dot-matrix printer. Figure 5-9 shows a sample device
file for a HP LaserJet 4P printer. Table 5-1 lists the defined
control sequences.
Note that the CPI10 and CPI12 sequences are select only. No
assumption is made about the presence of the required font. If,
for example, you are using a HP LaserJet Series II to print your
candidate roster, it is up to you to have a 12 character per inch
font already loaded.
The port is a choice field specifying where the printer output
should be sent. Supported printer connections are parallel ports
LPT1 through LPT3, and serial ports COM1 through COM4. These are
the standard PC ports. No provision is made for supporting
unusual I/O addresses or non-standard hardware. In addition to
the hardware ports, provision is made to allow printing to a
file. If you're having trouble getting a report to print
properly on your printer, you can always print to a file and use
the text editor/word processor of your choice to reformat it to
your liking
@echo off
REM Command file to backup important VEWD data.
REM Invoked with: [code] [session date] [session id] [current time]
REM Code is 0 for auto-backup, 1 for user partial, 2 for user full
REM Session date is YYMMDD and time is HHMM
REM Drive and directory path to back up the data to...
set safeplace=K:\
if "%1" == "0" goto autosave
if "%1" == "1" goto partial
if "%1" == "2" goto full
echo "Unknown command code " %1
goto fini
:autosave
REM Quickest. The data you really don't want to loose. No index
files
REM saved, nor the session database file.
xcopy attve.dat %safeplace% /v >NUL:
xcopy veinfo.dat %safeplace% /v >NUL:
xcopy veinfo.mem %safeplace% /v >NUL:
xcopy victims.dat %safeplace% /v >NUL:
xcopy victims.mem %safeplace% /v >NUL:
goto fini
REM User selected session data backup. Do index files as well.
:partial
xcopy attve.* %safeplace% /v >NUL:
xcopy veinfo.* %safeplace% /v >NUL:
xcopy victims.* %safeplace% /v >NUL:
goto fini
REM The Whole thing. Zip it up first to keep it small.
:full
pkzip %2 *.dat *.mem *.k* >NUL:
xcopy %2.zip %safeplace% /v >NUL:
goto fini
:fini
Figure 5-6 Sample backup batch file
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Printer Defaults º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Configuration Name :WW1Y Test/Debug with printers º
º º
º CSCE Printer control file :PS240 º
º Port:LPT1 PRN LPT1 LPT2 LPT3 COM1 COM2 COM3 COM4 CSCE.TXT º
º º
º Report Printer control file :HPLASR4P º
º Port:LPT1 PRN LPT1 LPT2 LPT3 COM1 COM2 COM3 COM4 REPORTS.TXT º
º º
º FCC 610 Printer control file:HPLASR4P º
º Port:LPT1 PRN LPT1 LPT2 LPT3 COM1 COM2 COM3 COM4 FCC610.TXT º
º º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 5-7 Printer Defaults
Table 5-1 Printer Control Sequences
Control Max Description
Byte
s
LPINIT 16 Initialization. Used at the start of
printing each report (CSCE, 610,
Roster, Session Summary)
LPI6 16 Selects 6 lines per inch.
LPI8 16 Selects 8 lines per inch. (Currently
not used)
CPI10 16 Selects 10 characters per inch.
CPI12 16 Selects 12 characters per inch.
LANDSCAPE 16 Selects landscape mode.
PORTRAIT 16 Selects portrait mode.
FCCALIGN1 16 Inserted before Item 1, to candidate
name
FCCALIGN2 16 Inserted before Item 2, to line up
address
FCCALIGN3 16 Inserted before Item 4b, to line up
items 4b, 5, 6
FCCALIGN4 16 Inserted before Item 8, to line up
candidate signature date
FCCALIGN5 16 Inserted after Item 9, to line up
blocks A(test only) and C
FCCALIGN6 16 Inserted before VE #2, to line up for
VE #2
FCCALIGN7 16 Inserted before VE #3, to line up for
VE #3
FCCALIGN8 16 Inserted after VE #3, to eject page or
line up for next form
FIELDSEP 4 Not truly a printer control sequence,
it is the character sequence used to
separate fields in the data files
generated for form letters.
RECORDSEP 4 Not truly a printer control sequence,
it is the character sequence used to
separate records in the data files
generated for form letters.
! VEWD Control strings for Centronics PS240 printer
LPINIT: <27>@
LPI6: <27>2
LPI8: <27>0
CPI10: <27>P
CPI12: <27>M
FCCALIGN1: <10><10>
FCCALIGN2: <10>
FCCALIGN3:
FCCALIGN4: <10>
FCCALIGN5:
FCCALIGN6: <10>
FCCALIGN7:
FCCALIGN8: <12>
!FCCALIGN8: <10><10><10><10><10><10><10><10><10>
Figure 5-8 Centronics printer control file
Generate VE Invite List
! VEWD Control strings for an HP LaserJet 4P
LPINIT: <27>E<27>(10U
LPI6: <27>&l6D
LPI8: <27>&l8D
CPI10: <27>(s10H
CPI12: <27>(s12H
LANDSCAPE: <27>&l1O
PORTRAIT: <27>&l0O
FCCALIGN1: <27>&l700z-50u0l60F
FCCALIGN2: <27>=
FCCALIGN3: <27>=
FCCALIGN4: <27>=
FCCALIGN5: <27>=
FCCALIGN6: <27>=
FCCALIGN7: <27>=
FCCALIGN8: <12>
Figure 5-9 HP LaserJet 4P printer control file
Figure 5-10 shows the "Generate VE Invite List" combination form
and menu displayed after selecting "Generate VE Invite List" from
the main menu.
One of the responsibilities of a VE Team leader is to insure that
there are enough VE's to properly support the exam session. This
pre-session function is designed to help in notifying a set of
Volunteer Examiners that an exam session is pending by generating
an ASCII text file of VE names and addresses that can be used in
a mail merge program to generate letters or postcards to the
members of the VE team.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Generate VE Invite List º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Last Exam Date: 4/08/95:A º
º Next Exam Date: 6/18/95 º
º VE RSVP Date : 6/11/95 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º Regulars + Last Exam Attendees º
º º
º Regulars Only º
º º
º Last Exam Attendees Only º
º º
º All VE's º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 5-10 Generate VE Invite List
"Last Exam Date" is the session date and ID of the exam session
used for determining the VE's in the "Last Exam Attendees" group.
"Next Exam Date" is the date of the upcoming exam session.
"VE RSVP Date" is filled in with a date seven days earlier than
the next exam date, but may be overridden by the user.
After entering the VE RSVP date, the cursor moves in to the menu
portion of the display. The four choices determine which VE's
are included in the output file.
"Regulars + Last Exam Attendees" generates a mail merge file
that includes those VE's that were at the session specified in
the Last Exam Date field, and those VE's that have are considered
"regulars" by having the "Notify" field set to yes in the VE
database. If a VE meets both qualifications, only one output
record is generated.
"Regulars Only" includes only those VE's that have their "Notify"
field set to yes in the VE database.
"Last Exam Attendees Only" includes only those VE's that were at
the last exam session.
"All VE's" includes every VE contained in the VE database.
The output file is generated in the default directory and is
called INVITEVE.TXT. If the file exists, the old contents are
overwritten. After the file is generated the cursor is moved
back to the last exam date field, allowing a single escape to
return to the previous menu. Each output record contains eight
fields separated by the FIELDSEP string and terminated by the
RECORDSEP string defined in the printer control file for the
current Report printer. The eight lines, in order are shown in
Table 5-2.
Table 5-2 Invite VE file fields
Fie Description Sample
ld
1 Last session VE April 21, 1994
attended
2 Next exam date Saturday, June
18, 1994
3 RSVP date Saturday, June
11, 1994
4 VE's full name James M Heedles
5 VE's callsign WW1Y
6 VE's address 6 Birch Drive
7 VE's city, Amherst NH 03031
state, Zipcode
8 VE's first name James
Included with the distribution files are WordPerfect and
Microsoft Word 6.0 merge files that are the back and front of a
session notification postcard. Refer to your word processor
documentation for further information on merging documents and
generating form letters and mailing lists.
Define/Select Session
The "Define/Select Session" menu item displays the Session List
table, shown in Figure 5-11. If the session database is empty,
the "Create/Modify/Delete Session" form is displayed. The
Session List is a scrolling table of all sessions in the session
database. The list is displayed in time reversed order. The
most recent session appears first. The following paragraphs
describe each of the columns of the table.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III»
º Session List º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Date Location Sponsor Cand VE's D º
º 2/11/95:A Manchester, NH Amoskeag Radio Club 20 12 º
º 1/19/95:A Salem, NH KY1N Memorial Session 21 14 º
º 12/10/94:A Nashua, NH Nashua Area Radio Club 27 9 º
º 11/16/94:B Nashua, NH Nashua Area Radio Club 47 6 º
º 11/16/94:A Manchester, NH NH Council of VE's 26 4 º
º 11/12/94:A Manchester, NH Amoskeag Radio Club 16 10 º
º 10/20/94:A Salem, NH KY1N Memorial Session 25 12 º
º 9/17/94:A Nashua, NH Nashua Area Radio Club 36 16 º
º 7/21/94:A Salem, NH KY1N Memorial Session 18 10 º
º 6/18/94:A Nashua, NH Nashua Area Radio Club 21 10 º
º 5/14/94:A Manchester, NH Amoskeag Radio Club 17 11 º
º Current Session: 2/11/95 Total sessions defined: 29 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Ins to Add Enter to Modify CNTL-Enter to Select Del to Delete º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III¼
Figure 5-11 Session List
"Date" is the date of the session followed by the session ID.
The purpose of session ID is to provide a unique designation for
each session when multiple sessions occur on the same day.
"Location" is the location of the session
"Sponsor" is the group or club sponsoring the examination session
"Cand" is the total number of candidates served at the session
"VE's" is the total number of VE's that supported the session
"D" is the session deleted flag. If a "Y" is shown, the
candidate data for this session is no longer stored in the
history database (VICTIMG.DAT).
To create a new session, press the Insert (Ins) key, and the
"Create/Modify/Delete Session" form is displayed. To recall an
old session, making it the "current" session, highlight the
desired session and press Control-Enter. To just look at the
session definition, press enter.
If you reload an old session the please wait message shown in
Figure 5-12 is displayed while records are copied from the global
database files into the session database files. This includes
copying the candidate records from VICTIMG.DAT into VICTIMS.DAT,
and copying the attending VE list from SESSION.DAT to ATTVE.DAT.
If, instead of the display in Figure 5-12, you see the display in
Figure 5-13 BE VERY CAREFUL! It means you've created a session,
probably registered VE's and candidates, and never performed a
post-session merge into the global history database. If you try
to select or create another session without doing a merge, the
data in the ATTVE and VICTIMS databases will be FOREVER LOST! If
this is a real session that is probably not what you want to do.
Refer to the "Merge Active Session" of the "Post-Session
Activities" menu for details on how to merge the current session.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Loading the Candidate records for this º
º session. Please Wait... º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 5-12 Loading Session Message
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º VERY IMPORTANT CRITICAL INFORMATION FOLLOWS... º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º The last used session, 2/11/95:A º
º has not been merged into the history database. º
º º
º UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUU º
º UUIF YOU CONTINUE, YOU WILL LOSE ALL DATA FROM THAT SESSION!UU º
º UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUU º
º º
º Press Control-Enter to continue º
º Press F1 for Help º
º Escape or Enter to Abort º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 5-13 Potential Loss of Session data
If the display in Figure 5-14 appears you also need to be
careful! It means a previously merged session has been recalled
(by copying the history records in ATTVEG and VICTIMG back into
ATTVE and VICTIMS), modified, and not re-merged into the history
database. If you try to select or create another session without
re-merging, the changed data in the ATTVE and VICTIMS databases
will be LOST! Whether you care about this depends on why the
session was recalled, and what was done after recalling it.
Going through almost any form in the recalled session, or
printing any CSCE's or reports, or re-computing session counts,
will cause this message to appear. In general you do not want to
re-merge the session. The only real reason for re-merging a
session is if additional VE's or candidates were added, which
normally should never happen. Minor corrections, such as phone
numbers, can be made directly to the global history data.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º VERY IMPORTANT CRITICAL INFORMATION FOLLOWS... º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º The last used session, 2/11/95:A º
º has been changed since it was merged into the history database. º
º º
º UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUU º
º UUIF YOU CONTINUE, YOU WILL LOSE ALL DATA FROM THAT SESSION!UU º
º UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUU º
º º
º Press Control-Enter to continue º
º Press F1 for Help º
º Escape or Enter to Abort º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 5-14 Potential Loss of Modified Session data
If you recall a session and play around with it, it is possible
for the session counts to end up wrong. If you do not keep
backups of the real data (which is highly recommended), you may
have to perform the following steps to restore the proper counts:
· Clear the modified session (or load another session),
ignoring the warning.
· Reload the session from the global history database.
· Select the "Recompute Session Counts" from the
"Miscellaneous Functions" menu under the "Session Activities"
menu"
· Clear the session again, ignoring the warning.
Create/Modify/Delete Session
The "Create/Modify/Delete Session" form is shown in Figure 5-15.
The following paragraphs describe the fields on the form.
"Date" is the date of the session in the form MM/DD/YY. When
creating a session the current date is automatically inserted.
There is NO provision to change this to match the date formats
used in other countries. For those VE Teams operating outside
the United States, remember this is the format that must be used
in all your documentation that will be sent to either the VEC or
the FCC.
"ID", which follows the session date, is a letter, from A to Z,
which in combination with the session date forms a unique
designator for the session. The ID provides for the ability to
have more than one session on a given day. The first session is
A, the second would be B (or whatever letter chosen). Refer to
Figure 5-11 for an example of two sessions occurring on the same
day. When creating a session, the id A is automatically
inserted.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I»
º Create/Modify/Delete Session º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º Date : 2/11/95:A Session Fee : $5.90 º
º Liaison :WW1Y Retained : $3.45 º
º CSCE VE's :WW1Y WA1HMF WA1TYB º
º 610 VE's :WW1Y WA1HMF WA1TYB VEC:ARRL/VEC º
º Location :Nashua , NH Call District: 01 º
º Sponsor :Nashua Area Radio Club VEC Receipt: / / º
º History Deleted: No º
º Sequence Max: 25 Code slots: 8 º
º # Time WPM Max # Time WPM Max # Time WPM Max # Time WPM Max º
º 1) 9:30 20 2 2) 9:45 13 2 3)10:00 5 2 4)10:15 20 2 º
º 5)10:30 13 2 6)10:45 5 2 7)11:00 0 2 8)11:15 0 2 º
º 9) : 0 0 10) : 0 0 11) : 0 0 12) : 0 0 º
º 13) : 0 0 14) : 0 0 15) : 0 0 16) : 0 0 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º ALT-V for VE list Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I¼
Figure 5-15 Create/Modify/Delete Session
"Session Fee" is the session fee charged each candidate. When
creating a session, the default is automatically inserted.
"Liaison" is the callsign of the session liaison. This person
is listed on the generated Test Session Summary and indicates to
the VEC who should be contacted if there is a problem.
"Retained" is the amount retained by the VE team, per candidate.
If may be left $0.00 until just before the Test Session Summary
is printed. This is often the case since the amount retained is
frequently not known until after the session is over. When
creating a session, the default is automatically inserted.
"CSCE VE's" and "610 VE's" are the callsigns of the VE's that
will be signing the various forms. This is initially filled in
with the equivalent fields from the current defaults record. The
purpose of a copy in the session record is to provide the ability
to override the default configuration.
"VEC" is the sponsoring Volunteer Examination Coordinator. When
creating a session, the default is automatically inserted. If an
entry does not match one of the known VEC's, a scrolling list of
choices is displayed.
"Location" is the session location. This is two fields,
City/Town, and State. When creating a session, the default is
automatically inserted.
"Call District" is the FCC designated callsign district where the
examination site is located. Valid values are 01 through 09 for
Districts 1 through 9, 10 for Call district 0, 11 for Alaska, 12
for the Caribbean, 13 for the Pacific, or DX for all foreign
locations. Leading zeros must be specified. This information is
printed, along with an FCC specified VEC code on any printed
610's. It is also used in generating the Electronic data filing
format used by the FCC. When creating a session, the default is
automatically inserted.
"Sponsor" is the local session sponsor. When creating a
session, the default is automatically inserted.
"VEC Receipt" is for the VEC's use. It is filled in with the
date the session paperwork was received at the VEC. It is used
to generated the FCC electronic filing data.
"Sequence Max" is the maximum tracking number used during a
session. Refer to the "Sequence Number Maximum" paragraph under
"Session Defaults" for a detailed description of the use of
sequence numbers. To inhibit sequence numbers, leave this field
blank. When creating a session, the default is automatically
inserted.
"Code slots" is the total number of code elements (1A, 1B, and
1C) that will be given at the exam session. Up to sixteen (16)
code slots may be defined. It is only used if code slot
assignment and tracking is desired. Refer to Section 5.3.2, Code
slots, an explanation and a rationale on page 1 for an
explanation of when and how to make use of this feature. If no
more than one of each code element is being given, set this field
to zero (the default). If set to zero, the remaining fields are
ignored and the form completes after pressing return.
"Time", "WPM", and "Max" specifies the time (HH:MM), code
speed, and maximum number of candidates allowed in each code
slot. The only values allowed for WPM are 5, 13, 20, and 0. The
5, 13, and 20 indicate element 1A, 1B, or 1C, respectively, is to
be administered during this slot. The value 0 allows for the
dynamic allocation of code speed based on the demand. MAX is the
maximum number of candidates allowed in a code slot. Once this
number is reached, the slot is "full". When defining the code
slots values, automatic fill in attempts to make the process go
smoothly. When moving to a Time field that is blank, the
previous time plus the interval specified in the session defaults
record is inserted. When moving to a WPM field the next lower
code speed is inserted, with 5 wrapping around back to 20. This
is done only if the speed of the previous code slot was zero.
Finally, when moving to a Max field the default "Maximum # of
candidates per code slot" is automatically inserted. Once all
the code slots have been defined the form completes.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-V (VE List) will display the callsigns and a one character
class at time of session for each VE registered at the session.
Figure 5-16 shows this display. Note that this display is only
valid after a session has been merged into the history database.
If the session selected is the currently active session the
attending VE list is maintained in the ATTVE database and this
display is will not contain valid information.
Code slots, an explanation and a rationale
The special purpose processing of the Morse code elements (1A,
1B, and 1C), or code slots, grew out of the realization that at a
large, no pre-registration required, examination session
(specifically, the 1993 ARRL New England Division convention):
1) There is no a priori knowledge of the number of candidates
appearing, or what elements they will want to take.
2) There is limited seating.
3) The order that candidates wanting code elements arrive at
the session is random.
It was decided to schedule eight code sessions, two at each of
the standard code speeds, and 2 at the end of the session that
would be left open to handle overflow. Since candidate
registrations would be occurring in parallel with registered
candidate's Pass/Fail results being entered, and also in parallel
with completed candidates CSCE's being printed, verified, and
signed, it was desired to minimize the additional load on the
VE's handling the computer work by having the computer make the
actual assignment of when a particular candidate would take a
code test.
Without code slots, when a candidate indicates they want one or
more code elements during registration, the VE at the computer
enters a "Wants" in the field corresponding to the desired code
element(s). Actually, as described in section 6.2.2, Element
Status fields, on page 1, the VE actually enters a "w". The
computer fills in the rest of the word automatically. With code
slots, instead of replacing "w" with "Wants", the computer
determines which is the first code slot at that speed that isn't
full and/or hasn't started. If necessary, a slot designated as a
"floater" by specifying 0 WPM for speed, will be assigned. The
"w" is then replaced with a string of the form "HH:MM-N", where N
is the slot number, and HH:MM is the time of the slot. The
candidate is then told when to come back for the code test. At
the 1993 ARRL New England Division convention the candidate was
given a slip of paper that stated the time of the code session.
It was the responsibility of the candidate to insure that he or
she was present in time for the test.
A word of warning at this point. Code slots are useful only the
extreme conditions of a convention or hamfest exam session. They
are more trouble than they are worth at the "standard" exam
session that is offering at most one of each code element. While
they were useful and needed at the 1993 ARRL New England Division
convention session, that is the only instance to date, that they
have been used. Like many of the features of the VEWD program,
changes were made after that session to incorporate what was
learned at the session. Unlike the other features that have
undergone this process through over twenty sessions to date, code
slots have only had the one pass. Before using this feature at a
large session, use it at smaller, more normal sessions. You
should be very familiar with the use of the program under real-
world conditions. Practice with using code slots before the
large session.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º VE's logged as attending session 4/08/95:A º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º 1) KB4N /E 2) WA1HMF/E 3) WA1TYB/A 4) WB1HBB/E 5) WW1Y /E º
º 6) / 7) / 8) / 9) / 10) / º
º 11) / 12) / 13) / 14) / 15) / º
º 16) / 17) / 18) / 19) / 20) / º
º 21) / 22) / 23) / 24) / 25) / º
º 26) / 27) / 28) / 29) / 30) / º
º 31) / 32) / 33) / 34) / 35) / º
º 36) / 37) / 38) / 39) / 40) / º
º 41) / 42) / 43) / 44) / 45) / º
º 46) / 47) / 48) / 49) / 50) / º
º º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Press any key to continue º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 5-16 Attending VE list
57
Session Activities
Figure 6-1 shows the Session Activities menu displayed after
selecting "Session Activities" from the main menu. It is under
this sub-menu that the majority of the time will be spent after
configuring and creating a session under Pre-Session activities.
The following paragraphs describe each item.
"Update Candidate Status" brings up a table of registered
candidates, allowing you to update the status of a candidate
during an exam session.
"Register Candidate" brings up a table of registered candidates,
allowing you to register additional candidates, modify a
candidate's information, or delete a candidate record. This is
where a candidate is first logged into the computer.
"Element Status" displays a combined form and table that allows
you to determine which candidates are taking what elements. It
is primarily useful in large sessions to determine the candidates
taking a particular code test.
"Miscellaneous Stuff" brings up another menu of functions
occasionally useful during a session.
"Print CSCE's and 610's" brings up another menu allowing you to
print specific CSCE's/610's.
"Candidates Owed Refunds" displays a table of candidates that
have paid the session fee, but only took novice elements.
"Attending VE's" brings up a table of VE's registered at the
session and provides the ability to add and remove VE's from the
session.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Session Activities º
IIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º Update Candidate Status º
º º
º Register Candidate º
º º
º Element Status º
º º
º Miscellaneous Stuff º
º º
º Print CSCE's and 610's º
º º
º Candidates Owed Refunds º
º º
º Attending VE's º
º º
IIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Enter to Select º
EIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-1 Session Activities
Administering VE List
In general, before registering candidates, the VE team is
registered. Pressing the up arrow when the highlight cursor is
on the "Update Candidate Status" wraps around to the "Attending
VE's" field. Figure 6-2 shows the Administering VE List table
displayed when "Attending VE's" is selected. If no VE's have
been registered yet, the "Add/Delete Attending VE" form is
automatically displayed.
"Call", "Last Name", "First Name", "M", and "Class" are all self-
explanatory.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-M (Modify) will display the full VE information form and
allow changes to be made.
Figure 6-3 shows the "Add/Delete Attending VE" form used for
adding (or deleting) a VE. It has just the callsign field.
Enter the callsign of the VE being registered. If the VE is
already in the database he/she will be added to the session
records. If the VE is not in the database, the "Register a VE"
form is displayed allowing a new VE to be recorded. If the VE's
license or accreditation has expired an error message is
displayed and the VE is not added. If the license or
accreditation has been renewed but not updated in the VE
database, Alt-M can also be used from the "Add/Delete Attending
VE" form to update the VE record, and allow the VE to be
registered.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Administering VE List º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Call Last Name First Name M Class º
º KB4N Critz Rich W Extra º
º WA1HMF Cabana Glenn E Extra º
º WA1TYB Simons Allen K Advanced º
º WB1HBB Rothberg Warren L Extra º
º WW1Y Heedles James M Extra º
º º
º º
º Session: 4/08/95:A VE's at session : 5 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Ins to Add Del to Delete Alt-M to Modify º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-2 Administering VE List
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Add/Delete Attending VE º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º CALL:WA1HMF º
º º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Enter to Complete Alt-M to Modify º
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-3 Add/Delete Attending VE
Registering a VE
Figure 6-4 shows the "Register a VE" form. The following
paragraphs describe each of the fields.
The "First", "M", "Last", "Suff" fields are the first name,
middle initial, surname, and suffix (Jr., Sr., etc.) of the VE.
Callsign is the valid US callsign of the VE. Class is a choice
field specifying the license class of the VE.
"Licensed till", and "VE till" are the expiration dates
(MM/DD/YY) of the VE's FCC license, and VE accreditation
respectively. If either field is left blank it is ignored. If a
date is entered, it must be after the session in order to
register the VE.
"Address", "City", "State", "ZIP", "Home", and "Work" are all
self-explanatory. None are actually required, but it is highly
recommended to maintain this information in the event it becomes
necessary to contact a VE after a session.
"Notify" is a choice field that is used to indicate the
"Regulars" of a VE team. It is only used in the generation of
the invitation list under "Pre-session Activities".
"Notes" is a 256 character miscellaneous field organized as eight
(8) rows of 32 characters each. It is intended for any
additional information that might be useful to the VE team or
team leader (e.g. "Works 3rd shift. Don't call between 8 am and 6
PM")
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Register a VE º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º ÄÄÄÄÄÄFirstÄÄÄÄÄ M ÄÄÄÄÄÄÄLastÄÄÄÄÄÄÄÄÄ Suff º
º James M Heedles º
º Callsign :WW1Y º
º Class :Extra Extra Advanced General º
º Licensed till: 10/15/01 VE till: 2/01/95 º
º º
º Address:6 Birch Drive º
º City :Amherst º
º State :NH ZIP :03031 º
º Home :(603)555-5555 Work :(603)555-4321 º
º º
º Notify :N N Y º
º Notes :Wrote this program º
º x 8 º
º Sessions Attended: 26 Last: 2/11/95:A º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-4 Register a VE
Register/Modify/Delete Candidate List
Figure 6-5 shows the table displayed when "Register Candidate" is
selected from the Session activities menu. If no candidates are
registered, the "Add/Modify/Delete a Candidate" form is
displayed. The following paragraphs describe the fields in the
table.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIII»
º Register/Modify/Delete a Candidate Printing Disabled º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIII1
ºLast Name First Name M Call Class Earned 73 C 6 $ V
º
ºCabana Michele L KA1SOA Tech None N N P Y
33º
ºDenhup James J N1NYG TechPlus Extra N Y P Y
2º
ºGaron Christopher M KA1SIE Advanced None N N P Y
9º
ºHuck Alison C None Tech N Y P Y
23º
ºLevin Joel B N1MNF TechPlus Advanced N Y N Y
22º
ºMcCartney James T III N1NHS General None N N N Y
4º
ºRothberg Donna KA1RWZ TechPlus None N N N Y
32º
ºSeagroves Fletcher W Jr N1MEO Advanced None N N P Y
1º
ºSimons Kathe P N1NYT General None N N N Y N
15º
ºSimons Michael N1KZO Tech None N N P Y
16º
ºSimons Bethany P N1ONC Tech None N N N Y
17º
ºSimons Al WA1TYB Advanced None N N N Y *
18º
º Lookup Last Name: º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIII1
º Ins to Add Enter to Modify Del to Delete º
º Alt-F for Full Record Alt-P Toggles Autoprint of CSCE/610's º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIII¼
Figure 6-5 Register Candidate Table
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory.
"Call" is the callsign of the candidate.
"Class" is the license class as shown on the original FCC issued
operator license presented at the session. This is NOT the
license class granted via a previous CSCE.
"Earned" is the license class earned or upgraded at this session.
"None" means that no license upgrade occurred.
"73" indicates whether the candidate is done testing. Y indicates
completed candidates, N indicates that they are still testing or
waiting paperwork.
"C" indicates the CSCE status. N means none, Y means a CSCE was
issued, and P indicates that the CSCE was printed. CSCE will be
N until the candidate is complete.
"6" indicates the Form 610 status. N means none, Y means a 610 is
needed, and P indicates that the 610 was printed. This field
will be N until the candidate is complete.
"$" indicates whether the session fee has been paid. Y for yes,
N for No.
"V" indicates if the candidate's credentials have been verified
(ID, original license and CSCE's). A Blank indicates verified.
N indicates not verified and the candidate will not be allowed to
test. An asterisk (*) indicates the candidate has been verified
and/or allowed to test, but that something is amiss.
"nn" is the sequence numbers assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
"Lookup Last Name:" is a locator field. By entering the first
part of a candidate's last name the table will scroll down to the
first entry that matches the entered text. This allows rapid
scrolling through the table.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-F (Full), will bring up a full candidate form. This contains
all the information on the candidate, not just the fields
required during registration.
Alt-P (Print) will toggle the automatic printing of CSCE's and
610's if those functions are enabled for the session. This is
quite important when a code test is in progress. While printing
is disabled, the phrase "Printing Disabled" will flash in the
upper right corner of the table. Note: If running in a DOS
window under Windows 3.x the flashing may not occur. Once
printing is re-enabled, all pending CSCE's and 610's that would
have been printed automatically are printed. No other activity
can occur until all the printing is complete.
Add/Modify/Delete a Candidate
Figure 6-6 shows the "Add/Modify/Delete Candidate" form. The
following paragraphs describe each of the fields in the form.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III»
º Add/Modify/Delete a Candidate º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Call: KA1SOA Class:TechPlus None Novice Tech TechPlus General Advanced º
º º
º ÄÄÄÄÄÄLast NameÄÄÄÄÄ Suffix ÄÄ-First NameÄÄÄ M Date Of Birth º
º 1 Cabana Michele L 2/21/78 º
º ÄÄÄÄÄÄÄÄÄÄÄÄAddressÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄCityÄÄÄÄÄÄÄÄ ST Zipcode º
º 3 James St Derry NH 03038 º
º Element Status º
º ÄÄÄ1AÄÄÄ ÄÄÄ1BÄÄÄ ÄÄÄ1CÄÄÄ ÄÄÄ2ÄÄÄÄ ÄÄÄ3AÄÄÄ ÄÄÄ3BÄÄÄ ÄÄÄ4AÄÄÄ ÄÄÄ4BÄÄÄ º
º 2/21/94 11:15-8 Wants Wants Wants º
º Effective Class:TechPlus º
º Day Phone: (000)000-0000 Night Phone : (000)000-0000 º
º Fee Paid: $5.90 Identity Verified:Y N Y * º
º º
º Notes: º
º x 4 : º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Alt-T Wants 2 & 3A Alt-F for Full record Alt-U Uncomplete º
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III¼
Figure 6-6 Add/Modify/Delete a Candidate
"Call" is the callsign of the candidate. If unlicensed or not
available, leave the callsign field blank. If the "Fill in
Candidate Record from Callsign" option is enabled, a search is
made on the global history database after entering a valid US
callsign. If a match is found, (meaning the candidate has tested
at a prior session under that callsign), the personal information
(name, address, date of birth, and phone numbers are copied from
the old record. If an upgrade was earned, that becomes the
effective class. Any CSCE credits that are still valid are
filled in. Any elements passed at that session are filled in
with the previous session date. Any prior notes are ignored.
"Class" is the license class as shown on the original FCC issued
operator license presented at the session. This is NOT the
license class granted via a previous CSCE. This is a choice
field. If a lookup succeeded be sure to verify class against the
actual license class.
"nn" is the sequence number assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory. These are listed in the same order as the FCC form
610. The last and first name fields cannot be blank. Since
suffix is a separate field one thing to watch out for is entering
first name, or at least the first four characters, in the suffix
field. If the "Fill in Candidate Record from Name" option is
enabled, after entering a valid middle initial (including blank),
a search is made on the global history database. If a match is
found, the remainder of the candidate record is filled out in the
manner described earlier. If there is a different callsign in
the old record, the screen shown in Figure 6-7 is displayed. A
blank previous callsign will match any new callsign.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Are you sure that callsign is correct??? There is a º
º Fletcher W Seagroves Jr in the database with º
º N1MEO as their callsign instead of N1MOE º
º Press Contol-Enter to keep N1MOE, or the the letter C to º
º use N1MEO and the address/phone # stored in the database. º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-7 Callsign Verification Message
"Date Of Birth" is the candidate's birth date. Verify that the
year is not the current year.
"Address", "City", "ST", and "Zipcode" are the candidate's
current address. If "Require Full Address At Registration" is
Yes then all fields except Zipcode must be provided before the
candidate is registered. If set to N, the address may be skipped
and entered later. It must be provided before printing a CSCE or
Form 610. If "Fill in City, State, Zip from City" or "Fill in
City, State, Zip from Zip" is enabled then a lookup is made on
the location database. If a match is found the missing fields
are filled in from the matching record. If "Add New Cities from
Candidate Record" is enabled and a new City/State/Zipcode is
entered, it is added to the location database. Refer to Section
5.1.2, Session Options, on page 1 for further information. Once
the location database has the local towns stored, the fastest way
to enter City, State, and Zip is to set "Fill in City, State, Zip
from Zip" in session defaults to Yes, press return twice to skip
to the Zipcode field and enter the desired Zipcode. If the
Zipcode is in the location database, and there is only one city
listed for that Zipcode the city and state will be filled in when
you leave the Zipcode field. If the Zipcode is not present or
there are two cities with the same Zipcode the response is
determined by the state of the "Require Full Address At
Registration" flag. If Yes, an error is displayed and the city
and/or state must be entered. If No, no error or warning is
given until a CSCE or 610 is printed.
"1A, 1B, 1C, 2, 3A, 3B, 4A, 4B" contain the status of the code
and written examination elements. Refer to the section 6.2.2,
Element Status fields, on page 1 for a detailed description of
the element status fields.
"Effective Class" is the effective operating class of the
candidate granted by the combination of an FCC License and one or
more CSCE's. For example, if a candidate provided an FCC novice
license, and CSCE credit for element 3A, the license class is
novice, and the effective class is TechPlus. It is not a field
that can be changed on the "Add/Modify/Delete a Candidate" form,
but is provided for reference.
"Day Phone", "Night Phone" are the candidate's phone numbers.
These are not required for any session processing, and are only
for record keeping purposes. It is recommended that this
information not be taken at registration time. If it is desired
to record phone numbers, it is better saved until after the
session, where the information can be taken from the answer
sheets.
"Fee Paid" is the amount the candidate has paid for the session.
It is automatically filled in with the session fee when
registering a candidate. If your VE team does not collect the
session fee from candidates intending to take only novice
elements, you must zero this field. It is recommended that the
session fee be collected from every candidate, and to refund the
fee when appropriate. The program will display a message if a
candidate that has paid and has only taken elements 1A or 2 is
finished. Experience has shown that far fewer money problems
arise that way.
"Identity Verified" indicates whether a candidate's credentials
(Identification, FCC form 610, original license, CSCE, and copies
of license/CSCE's) have been examined and accepted. This is a
choice field with the choices Y, N, and asterisk(*), for Yes, No,
and Oops. If the session date does not match the date when the
candidate is first registered this field is to No on the
assumption that it is a pre-registration. This will prevent any
updates to the candidate's status, and will prevent any CSCE's
from being printed until the field is changed to Yes. If the
date registration takes place matches the session date this field
is set to Yes. Asterisk (*) is used when it is desired to let
the candidate test, but when there is some problem with their
credentials. If you select asterisk (*), you must explain why in
the notes field. The candidate's status can be updated, but if a
CSCE is earned, it will not automatically be printed when the
candidate is finished. Additionally, if a license upgrade is
earned and the CSCE is printed from the Print menu, the CSCE will
only show element credit only. No upgrade CSCE can be printed
for a candidate whose ID field is not a "Y".
"Notes" is a 256 character miscellaneous field organized as four
(4) rows of 64 characters each. It is intended for any
additional information that might be useful to the VE team or
team leader (E.G. "Need to see original license").
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-L (Location), will force a lookup of location (City, State,
and Zip) from the entered information.
Alt-U (Uncomplete) will "uncomplete" a candidate. This is used
in the event a candidate is incorrectly marked completed, or if a
candidate changes their mind and decides to take additional
elements. If an "uncompleted" candidate was issued a CSCE, but
sure to collect it before administering any additional exams.
Don't destroy it, the candidate may fail and get it back.
However, if additional elements were passed, a new CSCE will be
issued, and the first one should be destroyed.
Alt-T (Technician), will mark elements 2A and 3 as "Wants" and
completes the form.
Element Status fields
Since the element status fields found on many displays are where
most of the session activity takes place, and where pass/fail
results are recorded, special attention was paid to making their
use as convenient as possible, without sacrificing reliability
unduly.
Each element status field is either blank, indicating the
candidate is not interested in the element, or it contains one of
the entries in Table 6-1:
Additionally, if code slots are being used for the exam session,
elements 1A, 1B, and 1C can also be of the form "HH:MM-N", where
HH:MM is the time of the code exam, and N is the code slot
number.
When entering an element status, only the first letter needs to
be entered for Wants, Taking, Grading, Pass, Fail, Credit, or
Exempt. When leaving the field the correct value will be
automatically filled in. Upper or lower case is acceptable, and
additional characters in the field are ignored. For example,
entering "w" followed by a return results in the element's status
being set to "Wants". If "f" is entered over the "Wants",
changing it to "fants", when the return key is pressed this will
be changed to "Fail".
If code slots are in use, the status "Wants" is replaced with a
code slot reference. Entering a "w" causes the candidate to be
assigned to the earliest code slot that is still in the future,
and still has available seating. You can force a particular code
slot to be used by entering either the entire hh:mm-n value, or
just the slot number, including the leading dash, e.g. "-3". The
remaining element status values, behave the same.
Table 6-1 Element Status Values
Status Description
Wants The candidate wants to take the element.
Taking The candidate is currently taking the element.
Grading The candidate has taken the element, and is
waiting for the results.
Pass The candidate passed the element.
Fail The candidate failed the element.
Credit The candidate has credit, other than CSCE, for
the element. This is the same as passed when
it comes to determining if an upgrade has
occurred. This is currently used for the
grandfather credit of element 3B for
technician class licensed issued before 21
March 1987.
Exempt The candidate has presented a Physicians
certification and release for element 1C
credit. This is the same as passed when it
comes to determining if an upgrade has
occurred.
mm/dd/yy The candidate has presented a CSCE with the
specified date for the element. Note that the
form is month/day/year.
hh:mm-n A code slot time and number
If it cannot be determined what the contents of the field are a
choice table similar to the one used to select a VEC will appear.
This table is shown in Figure 6-8.
The normal sequence of events for a particular element would be:
1) When the candidate registers and indicates the desire to
take the element, it is set to "Wants", or possibly a code slot
reference.
2) When the candidate is given the written exam, or is seated
to take a code test, the status is changed from "Wants" to
"Taking".
3) When the candidate finishes the test and turns it in, the
status is changed from "Taking" to "Grading".
4) After the exam is graded, and the candidate informed of the
grade, the status is changed from "Grading" to either "Pass" or
"Fail".
ÉIIIIIIIIIIIIIIIII»
º Enter CSCE Date º
º (mm/dd/yy) or º
º Code Slot or º
º Credit º
º Exempt º
º Fail º
º Grading º
º Pass º
º Taking º
º Wants º
EIIIIIIIIIIIIIIIII¼
Figure 6-8 Element Choice table
The only element status values that truly matter are "Pass",
"Fail", "Credit", "Exempt", and CSCE dates. All others serve to
provide the VE team status information during the session.
Experience has shown that the "Grading" choice is never used. To
use it requires the VE collecting the exam from the candidate to
go to the VE operating the computer before starting the actual
grading. This additional step slows things down without
providing any major benefits.
To err is Human. To really foul things up requires a computer
If you skipped the previous two warnings, pay close attention
here. It could save your VE accreditation, or even your license.
This is a computer program. It runs on a computer. Computers
are stupid. Sometimes people aren't much better. (Sound
familiar? Good.)
From section 6.2.2 you can see how easy it is to give someone
credit for an element. Just hit "p" and a return. If they
actually failed, or never even took the element, that's not good.
Always verify the CSCE with the examination paperwork before
giving out the candidate's copy. And always remember that the
computer is telling you what you told it. If that doesn't match
the paperwork, you typed something in wrong.
Update Candidate Status Table
Figure 6-9 shows the "Update Candidate Status" table. This table
is a less detailed version of the registration table. This table
does not allow the addition or deletion of records. If the
Identity Verified column is N, an error is displayed if an
attempt is made to update that candidate. The following
paragraphs describe each of the fields in the table.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
»
º Update Candidate Status º
º Printing Disabled º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
1
º Last First M Call 73 C 6 $ V º
º Cabana Michele L KA1SOA N N N Y 1 º
º Garon Christopher M KA1SIE N N N Y 9 º
º Huck Alison N N N Y 23 º
º Jahnke Bart KB9NM N N N Y 4 º
º Levin Joel B N1MNF N N N Y 22 º
º Seagroves Fletcher W Jr N1MEO N N N Y 1 º
º Shuman Alan N N N Y 2 º
º Simons Kathe P N1NYT N N N Y N 15 º
º Simons Michael N N N Y 16 º
º Simons Bethany N1ONC N N N Y 17 º
º Simons Al WA1TYB N N N Y * 18 º
º Lookup Last Name: º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
1
º Alt-A Toggles All/Pending Lists Enter to Modify º
º Alt-P Toggles Autoprint of CSCE/610's Alt-F for Full Record º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
¼
Figure 6-9 Update Candidate Status Table
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory.
"Call" is the callsign of the candidate.
"73" indicates whether the candidate is done testing. Y indicates
completed candidates, N indicates that they are still testing or
waiting paperwork.
"C" indicates the CSCE status. N means none, Y means a CSCE was
issued, and P indicates that the CSCE was printed. CSCE will be
N until the candidate is complete.
"6" indicates the Form 610 status. N means none, Y means a 610 is
needed, and P indicates that the 610 was printed. This field
will be N until the candidate is complete.
"$" indicates whether the session fee has been paid. Y for yes,
N for No.
"V" indicates if the candidate's credentials have been verified
(ID, original license and CSCE's). A Blank indicates verified.
N indicates not verified and the candidate will not be allowed to
test. An asterisk (*) indicates the candidate has been verified
and/or allowed to test, but that something is amiss.
"nn" is the sequence numbers assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-F (Full), will bring up a full candidate form. This contains
all the information on the candidate, not just the fields
required during registration.
"Lookup Last Name:" is a locator field. By entering the first
part of a candidate's last name the table will scroll down to the
first entry that matches the entered text. This allows rapid
scrolling through the table.
Alt-P (Print) will toggle the automatic printing of CSCE's and
610's if those functions are enabled for the session. This is
quite important when a code test is in progress. While printing
is disabled, the phrase "Printing Disabled" will flash in the
upper right corner of the table. Note: If running in a DOS
window under Windows 3.x the flashing may not occur. Once
printing is re-enabled, all pending CSCE's and 610's that would
have been printed automatically are printed. No other activity
can occur until all the printing is complete.
Alt-A (All) will toggle between displaying all candidates
remaining versus all registered candidates. While all candidates
are displayed, "All Candidates" is displayed in the upper left
area of the display.
Update Candidate Status
Figure 6-10 shows the "Update Candidate Status" form. It is here
where the results of tests are recorded. The following
paragraphs describe each of the fields in the form.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
II»
º Update Candidate Status º
º Printing Disabled º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
II1
º ÄÄÄÄÄÄLast NameÄÄÄÄÄ Suffix ÄÄÄFirst NameÄÄÄ M Call: N1MEO º
º 1 Seagroves Jr Fletcher W Class: Advanced º
º Effective: Advanced º
º º
º ÄÄÄ1AÄÄÄ ÄÄÄ1BÄÄÄ ÄÄÄ1CÄÄÄ ÄÄÄ2ÄÄÄÄ ÄÄÄ3AÄÄÄ ÄÄÄ3BÄÄÄ ÄÄÄ4AÄÄÄ ÄÄÄ4BÄÄÄ º
º Pass 2/26/95 º
º º
º COMPLETE :Y N Y º
º New Class :Extra CSCE Issued :Y FCC-610 :Y º
º CSCE VE's :WW1Y WA1HMF KB4N 610 VE's :WW1Y WA1HMF KB4N º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
II1
º Alt-D for Done Alt-R to Re-register º
º Alt-V to copy CSCE VE's into 610 VE's slots º
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
II¼
Figure 6-10 Update Candidate Status
"nn" is the sequence number assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory. They are provided for reference and cannot be
changed on this form.
"Call" is the callsign of the candidate. It is provided for
reference and cannot be changed on this form.
"Class" is the license class as shown on the original FCC issued
operator license presented at the session. This is NOT the
license class granted via a previous CSCE. It is provided for
reference and cannot be changed on this form.
"Effective Class" is the effective operating class of the
candidate granted by the combination of an FCC License and one or
more CSCE's. It is provided for reference and cannot be changed
on this form.
"1A, 1B, 1C, 2, 3A, 3B, 4A, 4B" contain the status of the code
and written examination elements. Refer to the section 6.2.2,
Element Status fields, on page 1 for a detailed description of
the element status fields. Although any valid status may be
entered the usual choices are Pass, Fail, Taking, and Wants. It
is HIGHLY recommended that after entering a P or F for an
element, that the return key is pressed before pressing Control-
enter to complete the form. The fill-in of Pass or Fail is done
before the form is completed and allows verification that the
correct grade is entered.
This is where mistakes can have the greatest
consequences!!!!
"COMPLETE" is set to Y when the candidate is finished taking
exams and the last exam has been graded. After setting
"COMPLETE" to Y and pressing return, the "New Class", "CSCE
Issued", and "FCC-610 needed" items are calculated and displayed.
If "Use Last VE's on Signature fields" is yes, the previous
values for VE callsigns are automatically filled in. This is
only done for the CSCE fields if a CSCE, and for the 610 fields
if a license upgrade was earned.
"CSCE" and "610 signatures" are the callsigns of the VE's signing
the CSCE and 610 for this candidates. If entered, they are
printed on the CSCE and 610.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-D (Done), will set complete to Y and position to the first
CSCE signature field. If neither a new license nor an upgrade
was earned the form is automatically completed. If a CSCE or 610
is needed the form is completed manually after verifying the
signing VE callsigns.
Alt-V (VE) is used to copy the three callsigns in the CSCE block
into the 610 block.
Alt-R (Reregister) is used to re-register a candidate. Refer to
section 6.3.2, Re-registering a candidate, page 1 for further
information on re-registering candidates.
If a candidate completes, has paid a session fee, and has only
taken novice elements (1A and/or 2), the message shown in Figure
6-11 is displayed when they are marked completed. If the session
fee is refunded, press Control-enter to automatically change it
to $0.00. Pressing Escape will cause it to remain unchanged.
Refer to paragraph section 6.7, Miscellaneous Stuff, page 1,, for
details on how to display and print a list of candidates owed
refunds. Do not press Control-Enter unless you refund the
session fee AT THE SAME TIME! Otherwise the knowledge that a
refund is due is lost.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º William A Burden º
º Has taken only Novice elements. º
º The session fee must be refunded. º
º Press Control-Enter to change the fee to $0.00, º
º or Press Escape to leave unchanged. º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-11 Refund Session Fee Message
If a new license or an upgrade was earned, FCC Form 610's are
being printed, and autoprint of Form 610's is enabled, the Form
610 is printed. While a 610 is being printed, no other
processing can take place on the computer doing the printing.
Refer to Figure 6-12 for the message displayed during printing.
If a CSCE is to be issued and autoprint of CSCE's is enabled, the
CSCE is printed. While a CSCE is being printed, no other
processing can take place on the computer doing the printing.
Refer to Figure 6-13 for the message displayed during printing.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Printing FCC Form 610 for º
º Fletcher W Seagroves Jr º
º Please Wait... º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-12 Form 610 Printing
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Printing CSCE for º
º Fletcher W Seagroves Jr º
º Please Wait... º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-13 CSCE Printing
Re-registering a candidate
If your VE team has multiple copies of exam elements, and allows
candidates to re-take a failed element, pressing Alt-R on the
"Update Candidate Status" form will automatically re-register
the candidate. A new candidate record is added by copying the
original. All element status fields of the old record, except
the failed elements, are cleared. On the new record, all failed
element status fields (usually just the one just failed) are set
to "Wants". Note that this differs from the method when a paper
candidate roster is used. However this places all credits and
passed elements in one candidate record and allows the program to
determine upgraded class and to properly print the CSCE.
Once the candidate is re-registered, the message shown in Figure
6-14 is displayed. If only novice elements had been taken at the
time of re-registration, and if a session fee had been collected,
the message shown in Figure 6-15 is first, followed by the re-
registration message.
Full Candidate Record
Figure 6-16 shows the full candidate record displayed when the
Alt-F is pressed from either the "Register Candidate" table or
the "Update Candidate Status" table. This form displays all the
data contained in each candidate record. The following
paragraphs describe each of the fields in the form.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Candidate º
º William A Burden º
º Has been re-registered. º
º Press Return to continue º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-14 Re-registration Message
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º William A Burden º
º Has taken only Novice elements. º
º The session fee must be refunded. º
º However, it will be applied to re-registration. º
º Press Return to continue º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-15 Session Fee Re-applied Message
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III»
º Add/Modify/Delete a Candidate º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Call: KA1SOA:TechPlus None Novice Tech TechPlus General Advanced º
º Effective :TechPlus None Novice Tech TechPlus General Advanced Extra º
º New Class :None None Novice Tech TechPlus General Advanced Extra º
º ÄÄÄÄÄÄLast NameÄÄÄÄÄ Suffix ÄÄÄFirst NameÄÄÄ M Date Of Birth º
º 1 Cabana Michele L 2/21/78 º
º ÄÄÄÄÄÄÄÄÄÄÄAddressÄÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄCityÄÄÄÄÄÄÄÄ ST Zipcode º
º 3 James St Derry NH 03038 º
º Element Status º
º ÄÄÄ1AÄÄÄ ÄÄÄ1BÄÄÄ ÄÄÄ1CÄÄÄ ÄÄÄ2ÄÄÄÄ ÄÄÄ3AÄÄÄ ÄÄÄ3BÄÄÄ ÄÄÄ4AÄÄÄ ÄÄÄ4BÄÄÄ º
º 2/21/94 11:15-8 Wants Wants Wants º
º Day Phone: (000)000-0000 Night Phone: (000)000-0000 º
º Completed:N N Y CSCE Issued:N N Y P 610 Required:N N Y P º
º Session : 6/02/94:A Fee Paid: $5.90 Identify Verified:Y N Y * º
º CSCE VE's : 610 VE's : º
º Notes: 4C="Bosco, Luigi" 7A="Install 700ft tower in Protected º
º x 4 : Wetlands" º
IIIIIIIIIIIIIIIIIIIIIIEIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIEIIIIIIIIIIIIIIIIII
III1
º Alt-L Lookup,M Misc º Record will be Changed º Alt-U Uncomplete º
EIIIIIIIIIIIIIIIIIIIIIEIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIEIIIIIIIIIIIIIIIIII
III¼
Figure 6-16 Full Candidate Record
"Call" is the callsign of the candidate.
"Class" is the license class as shown on the original FCC issued
operator license presented at the session. This is NOT the
license class granted via a previous CSCE.
"Effective Class" is the effective operating class of the
candidate granted by the combination of an FCC License and one or
more CSCE's. Although shown on other forms, it is modifiable on
this form.
"New Class" is the license class earned or upgraded to at this
session.
"nn" is the sequence number assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory.
"Date Of Birth" is the candidate's birth date.
"Address", "City", "ST", and "Zipcode" are the candidate's
current address.
"1A, 1B, 1C, 2, 3A, 3B, 4A, 4B" contain the status of the code
and written examination elements. Refer to the section 6.2.2,
Element Status fields, on page 1 for a detailed description of
the element status fields.
"Day Phone", "Night Phone" are the candidate's phone numbers.
"Completed" is a choice field (Y or N) and is the completed
status of the candidate.
"CSCE Issued" is a choice field (Y, N, or P) and indicates the
status of the candidate's CSCE. To reprint a CSCE change "P"
back to "Y" and go to the Print CSCE menu.
"610 Printed" is a choice field (Y, N or P) and indicates
whether a 610 has been printed for the candidate. To reprint a
610 change "P" back to "Y" and go to the Print 610 menu.
"Session" is the session date and session ID of the current
session. This SHOULD not be altered. If it is, and is merged
into the history database, it will become a floating record
without a session record. While this is easily fixed, it has to
be noticed first.
"Fee Paid" is the amount the candidate has paid for the session.
"Identity Verified" indicates whether a candidate's credentials
(Identification, FCC form 610, original license, CSCE, and copies
of license/CSCE's) have been examined and accepted.
"CSCE VE's" are the callsigns of the VE's signing the CSCE.
"610 VE's" are the callsigns of the VE's signing the FCC Form
610.
"Notes" is a 256 character miscellaneous field organized as four
(4) rows of 64 characters each.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-U (Uncomplete) will "uncomplete" a candidate. This is used
in the event a candidate is incorrectly marked completed, or if a
candidate changes their mind and decides to take additional
elements.
Alt-M (Miscellaneous) will bring up the "Miscellaneous
Candidate/Electronic Filing Information" screen shown in Figure 6-
17. Refer to section 6.4, Miscellaneous Candidate/Electronic
Filing Information, page 1 for details.
Miscellaneous Candidate/Electronic Filing Information
Figure 6-17 shows the "Miscellaneous Candidate/Electronic Filing
Information" form. This form is seldom used. It provides
additional information necessary to completely fill out an FCC
form 610 under ALL conditions, and provides additional
information for use by a VEC in electronic filing. When
registering a candidate, all fields are set to their default
values. The following paragraphs describe each of the fields in
the form.
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III»
º Miscellaneous Candidate/Electronic Filing Information º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Item 4C: Y N Y - Change name on license. Use 4C="new name" in notes. º
º Item 4D: N N Y - Change mailing address º
º Item 4E: N N Y - Change callsign. Must have candidate's initials. º
º Item 4F: N N Y - Renewal º
º Item 6 : N N Y Q - Environmental impact. Yes requires statement. º
º Item 7B: 4/01/95 - Pending application. Use 7A="purpose" in notes. º
º Item 8 : Y Y N - Applicant's signature present º
º º
º VE signatures present - VE 1: Y Y N VE 2: Y Y N VE 3: Y Y N º
º FCC Review required : N N Y º
º VEC key entry initials : VET º
º º
º Notes:4C="Bosco, Luigi" 7A="Install 700ft tower in wetlands" º
º x 4 : º
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III1
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III¼
Figure 6-17 Miscellaneous Candidate/Electronic Filing
Information
"Item 4C" indicates the status for Section 1 item 4C (Name
Change) on the candidate's FCC Form 610. The default is N. If a
name change is requested set this field to Y and add a string to
the Notes field of the form: 4C="OldLastName OldSuffix,
OldFirstName OldInitial".
"Item 4D" indicates the status for Section 1 item 4D (Mailing
address) on the candidate's FCC Form 610. Set this field to Y if
the candidate indicates that the address provided in Section 1 is
new. The default is N.
"Item 4E" indicates the status for Section 1 item 4E (Systematic
Callsign Change) on the candidate's FCC Form 610. The default is
N. Set this field to Y if the candidate requests a callsign
change. Make sure the candidate initials the 610. This is not a
vanity callsign request. FCC form 610-V is used to request a
vanity callsign.
"Item 4F" indicates the status for Section 1 item 4F (Renewal)
on the candidate's FCC Form 610. Set this to Y if the
candidate's license will expire within 90 days. The default is
N.
"Item 6" indicates the status for Section 1 item 6
(Environmental Impact) on the candidate's FCC Form 610. If this
field is set to Y, a statement must be attached to the form 610.
Additionally, set the "FCC Review required" field to Y.
"Item 7B" indicates the status for Section 1 item 7B (Pending
Application) on the candidate's FCC Form 610. The default is no
date. If the candidate currently has a pending application
before the Federal Communications Commission, enter the date the
application was filed and add a string to the Notes field of the
form: 7A="purpose"
"Item 8" indicates the status for Section 1 item 8 (Applicant's
Signature) on the candidate's FCC Form 610. The default is Y.
This should always be Y. If it isn't, it's because the VE team
did not do its job properly.
"VE Signatures Present - VE 1, 2, 3" indicates (primarily for the
VEC's use) that all three VE signatures are present on the Form
610. The default is Y for each.
"FCC Review Required" indicates (primarily for the VEC's use)
that all three VE signatures are present on the Form 610. The
default is N.
"VEC key entry initials" contains the initials of the person who
entered the data used to generate the FCC electronic filing
format. If this was done by the VE Team, use VET. The default
is VET.
"Notes" is a 256 character miscellaneous field organized as four
(4) rows of 64 characters each.
Element Status
Figure 6-18 shows the combination form and table displayed when
selecting "Element Status" from the "Session Activities" menu.
This display is useful for generating a list of candidates who
have a particular element status. Its primary utility is in
generating a list of candidates signed up for a given code slot.
The following paragraphs describe the four (4) choice fields and
how they are used to select the subset of candidates desired.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIII»
º Element Status º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIII1
º Candidates:All Pending All Match:All First Any All º
º Element :1C 1A 1B 1C 2 3A 3B 4A 4B Value:Wants º
º Last First M 1A 1B 1C 2 3A 3B 4A 4B º
º Burden William A 5 7 W W W W 12 º
º Cabana Michele L C 8 W W W 1 º
º Garon Christopher M 4 W 9 º
º Huck Alison P 23 º
º Jahnke Bart 4 W 4 º
º Levin Joel B C C W 22 º
º Seagroves Fletcher W Jr P C 1 º
º Shuman Alan 2 W W W W W 2 º
º Simons Kathe P 7 C W W 15 º
º Simons Michael 3 W W W 16 º
º Simons Bethany P 17 º
º Total candidates meeting selection criteria: 26 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIII1
º Alt-F to Modify Alt-P to Print List Alt-T Change "Wants" to "Taking º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIII¼
Figure 6-18 Element Status
"Candidates" is used to select between all registered
candidates, or just those who are still testing (i.e. Pending
completion). The normal setting is Pending, which causes all
completed candidates to be excluded from the list.
"Match" determines what matching, if any, is required on the
next two fields. The three (3) choices have meanings described
in Table 6-2.
Table 6-2 Element Status Match Values
Value Description
All The "Element" and "Value" fields are ignored. This
is used to provide a display of the overall element
status for either all, or just the remaining
candidates.
First Only those candidates whose first element is the
one specified in "Element", and has the value
specified in "Value" are displayed. In order for
an element to be the first element taken, all
earlier elements must either be blank, Exempt,
Credit, or a CSCE date from a prior session. Code
and written elements are treated independently. It
is assumed that code elements are taken fastest to
slowest (1C, 1B, 1A), and written elements taken
from Novice to Extra (2, 3A, 3B, 4A, 4B). This
makes element 1B before 1A, and after 1C.
Similarly, element 3B is before 4A and 4B, and
after 2 and 3A.
Any Only those candidates whose element is the one
specified in "Element", and has the value specified
in "Value" are displayed, regardless of the status
of earlier elements.
"Element" is the element whose status is desired. This field is
ignored if "Match" equals "All".
"Value" is the value desired for the element specified. All
element status values are valid except a CSCE date. If an
invalid value is entered, the choice list shown in Figure 6-19 is
displayed.
ÉIIIIIIIIII»
º CodeSlot º
º Credit º
º Exempt º
º Fail º
º Grading º
º Pass º
º Taking º
º Wants º
EIIIIIIIIII¼
Figure 6-19 Element Status Choice List
Once return is pressed from the "Value" field, the matching
records are determined and displayed. The locator bar is placed
over the first matching record. Each element status is either a
one or two digit code slot number, or one of the choices in Table
6-3. Table 6-4 provides examples of various settings and their
meanings.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-F (Full), will bring up a full candidate form. This contains
all the information on the candidate, not just the fields
required during registration.
Alt-P (Print) will toggle the automatic printing of CSCE's and
610's if those functions are enabled for the session. This is
quite important when a code test is in progress. While printing
is disabled, the phrase "Printing Disabled" will flash in the
upper right corner of the table. Note: If running in a DOS
window under Windows 3.x the flashing may not occur. Once
printing is re-enabled, all pending CSCE's and 610's that would
have been printed automatically are printed. No other activity
can occur until all the printing is complete.
Alt-T (Taking) will change the element status from "Wants" to
"Taking" for all candidates selected. Alt-T is only valid when
"Candidates" is set to All, "Match" is set to First, and the
"Value" is either Wants, or a code slot.
Table 6-3 Element Status Display Codes
· X for · E for Exempt
Credit
· F for Fail · G for
Grading
· P for Pass · T for Taking
· W for Wants · C for CSCE
Table 6-4 Element Status Example Settings
Candida Matc E Valu List will Display
tes h l e
Pending Firs 1 15:0 Candidates that are waiting to take 20
t C 0-10 WPM as their first code test at 3 PM.
(Code slot 10)
Pending Firs 1 Want Candidates that are waiting to take 20
t C s WPM as their first code test. Code
slots are not being used.
Pending Firs 3 Want Candidates that are waiting to take the
t A s Technician written as their first
written test.
All All N N/A All registered candidates.
/
A
Pending Any 3 Taki Candidates currently taking the General
B ng written element.
All Any 4 Pass Candidates who passed the Extra written
B element.
Pending Any 2 Fail Candidates who failed the Novice
written and are still at the
examination session.
Print CSCE's and 610's Menu
Figure 6-20 shows the menu when selecting the "Print CSCE's and
610's" item from the "Session Activities" menu. The following
paragraphs describe each item.
"CSCE Display/Print" displays a table of candidates that have
earned CSCE's, allowing the display and or printing of individual
CSCE's.
"Test CSCE Print" prints a CSCE test pattern. It is used to
align the tractor feed CSCE's in the printer. All element and
license class boxes are crossed out, and the VE and candidate
information is filled with VOID. Pressing return while this
entry is highlighted causes the test printout to occur.
"Print CSCE-like data" prints all the information that is
normally on a CSCE, plus the candidate's sequence number, and the
first line of notes. It is laid out approximately in the same
fashion as an ARRL/VEC CSCE form. It is intended for use at exam
sessions where CSCE's are filled in manually. If a printer and
tractor feed CSCE forms are available, this function is not used.
When selected, all completed candidates due CSCE's, are printed,
three per page, and the CSCE Issued field is set to "P". Refer
to Figure 6-21 for a sample printout.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Print/Display CSCE's and 610's º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º CSCE Display/Print º
º º
º Test CSCE Print º
º º
º Print CSCE-like data º
º º
º Test FCC-610 Print º
º º
º FCC-610 Display/Print º
º º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Enter to Select Esc to Exit º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-20 Print/Display CSCE's and 610's Menu
UÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄ¿
3 Session Location Date Element Status 3
3 Nashua, NH 08 APR 95 XXXXXXXXXXXXXXXXX 3
3 XXXXXXXXXXXXXXXXX 3
3 Passed 1C 20 wpm 3
3 18 Al K Simons WA1TYB XXXXXXXXXXXXXXXXX 3
3 18 Naticook Rd XXXXXXXXXXXXXXXXX 3
3 Merrimack NH 03054 XXXXXXXXXXXXXXXXX 3
3 XXXXXXXXXXXXXXXXX 3
3 VE #1 WW1Y XXXXXXXXXXXXXXXXX 3
3 VE #2 WA1HMF Passed element 4B 3
3 VE #3 KB4N 3
3 License Earned 3
3 Credentials have not been verified!! XXXXXXXXXXXXXXXXX 3
3 XXXXXXXXXXXXXXXXX 3
3 Need to see original of license XXXXXXXXXXXXXXXXX 3
3 XXXXXXXXXXXXXXXXX 3
3 XXXXXXXXXXXXXXXXX 3
3 Extra 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄU
Figure 6-21 CSCE Like printout
"Test FCC-610 Print" prints a Form 610 test pattern. It is used
to align the tractor feed 610's in the printer or to verify the
correct operation of sheet feed 610's. All element and license
class boxes are crossed out, and the VE and candidate information
is filled with VOID. Pressing return while this entry is
highlighted causes the test printout to occur.
"FCC-610 Display/Print" displays a table of candidates that have
completed, allowing the display and/or printing of individual FCC
Form 610's.
CSCE Display/Print
Figure 6-22 shows the table displayed when selecting "CSCE
Display/Print" from the "Print/Display CSCE's and 610's" menu.
The following paragraphs describe the table.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Display/Print CSCE information º
º All Candidates Printing Disabled º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Last First M Call 73 C 6 $ V º
º Burden William A WB1BRE N N N Y 12 º
º Cabana Michele L KA1SOA N N N Y 1 º
º Garon Christopher M KA1SIE N N N Y 9 º
º Huck Alison N N N Y 23 º
º Jahnke Bart KB9NM N N N Y 4 º
º Levin Joel B N1MNF N N N Y 22 º
º Seagroves Fletcher W Jr N1MEO N Y Y Y 1 º
º Shuman Alan N N N Y 2 º
º Simons Kathe P N1NYT N N N Y N 15 º
º Simons Michael N N N Y 16 º
º Simons Bethany N1ONC N N N Y 17 º
º Lookup Last Name: Total: 0 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º ALT-P to Print ALT-A Toggles Unprinted/ALL º
º ALT-F for Full Record Enter to Display º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-22 Display/Print CSCE table
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory.
"Call" is the callsign of the candidate.
"73" indicates whether the candidate is done testing. Y indicates
completed candidates, N indicates that they are still testing or
waiting paperwork.
"C" indicates the CSCE status. N means none, Y means a CSCE was
issued, and P indicates that the CSCE was printed. CSCE will be
N until the candidate is complete.
"6" indicates the Form 610 status. N means none, Y means a 610 is
needed, and P indicates that the 610 was printed. This field
will be N until the candidate is complete.
"$" indicates whether the session fee has been paid. Y for yes,
N for No.
"V" indicates if the candidate's credentials have been verified
(ID, original license and CSCE's). A Blank indicates verified.
N indicates not verified and the candidate will not be allowed to
test. An asterisk (*) indicates the candidate has been verified
and/or allowed to test, but that something is amiss.
"nn" is the sequence numbers assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
"Lookup Last Name:" is a locator field. By entering the first
part of a candidate's last name the table will scroll down to the
first entry that matches the entered text. This allows rapid
scrolling through the table.
If the locator highlight bar is placed over a candidate and the
Enter key is pressed, a CSCE is displayed on the screen. This is
shown in Figure 6-23. In addition to the CSCE information, the
phrase "Credentials have not been verified!!" is displayed in
flashing red if Verified is not set to "Y". The first line of
the Notes field is also displayed. If sequence numbers are used,
it is displayed in the upper left-hand corner.
UÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄ¿
3 18 ARRL/VEC 3 3
3 CERTIFICATE OF SUCCESSFUL COMPLETION OF EXAMINATION 3 3
3 Test Site: Manchester, NH Test Date: 4/08/95 3Passed 1C, 20 wpm3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ' 3
3 CREDIT for ELEMENTS PASSED 3 3
3 You have passed the telegraphy and/or written element(s) 3 3
3 indicated at right. You will be given credit for the .... 3 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ' 3
3 LICENSE UPGRADE NOTICE 3Passed element 4B3
3If you already hold a valid FCC-issued Amateur Radio license3NEW LICENSE
CLASS3
3this Certificate validates temporary operation with the 3
3
3operating privileges of you new operator class (see 97.9[b])3
3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ' 3
3 THIS CERTIFICATE IS NOTE A LICENSE, PERMIT, OR ANY OTHER 3 3
3 KIND OF OPERATING AUTHORITY IN AND OF ITSELF. THE ELEMENT 3 3
3 CREDITS AND/OR OPERATING PRIVILEGES THAT MAY BE BLAH BLAH. 3 EXTRA 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄ'
3 Al K Simons WA1TYB3 VE # 1 ________________ WW1Y 3
3 18 Naticook Rd 3 VE # 2 ________________ WA1HMF3
3 Merrimack NH 03054 3 VE # 3 ________________ KB4N 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄU
Credentials have not been verified!!
Need to see original of license
Press Return to continue
Figure 6-23 CSCE Display
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-A (All) will toggle between displaying all candidates
remaining versus all registered candidates. While all candidates
are displayed, "All Candidates" is displayed in the upper left
area of the display.
Alt-F (Full), will bring up a full candidate form. This contains
all the information on the candidate, not just the fields
required during registration.
Alt-P (Print) will toggle the automatic printing of CSCE's and
610's if those functions are enabled for the session. This is
quite important when a code test is in progress. While printing
is disabled, the phrase "Printing Disabled" will flash in the
upper right corner of the table. Note: If running in a DOS
window under Windows 3.x the flashing may not occur. Once
printing is re-enabled, all pending CSCE's and 610's that would
have been printed automatically are printed. No other activity
can occur until all the printing is complete.
FCC-610 Display/Print
Figure 6-24 shows the table displayed when selecting "FCC-610
Display/Print" from the "Print/Display CSCE's and 610's" menu.
The following paragraphs describe the table.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Display/Print FCC Form 610 information º
º All Candidates Printing disabled º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Last First M Call 73 C 6 $ V º
º Burden William A WB1BRE N N N Y 12 º
º Cabana Michele L KA1SOA N N N Y 1 º
º Garon Christopher M KA1SIE N N N Y 9 º
º Huck Alison Y Y N Y 23 º
º Jahnke Bart KB9NM N N N Y 4 º
º Levin Joel B N1MNF N N N Y 22 º
º Seagroves Fletcher W Jr N1MEO N P Y Y 1 º
º Shuman Alan N N N Y 2 º
º Simons Kathe P N1NYT N N N Y N 15 º
º Simons Michael N N N Y 16 º
º Simons Bethany N1ONC Y Y Y Y 17 º
º Lookup Last Name: Total: 26 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º ALT-P to Print ALT-A Toggles Unprinted/ALL º
º ALT-F for Full Record Enter to Display º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-24 Display/Print FCC Form 610 Table
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory.
"Call" is the callsign of the candidate.
"73" indicates whether the candidate is done testing. Y indicates
completed candidates, N indicates that they are still testing or
waiting paperwork.
"C" indicates the CSCE status. N means none, Y means a CSCE was
issued, and P indicates that the CSCE was printed. CSCE will be
N until the candidate is complete.
"6" indicates the Form 610 status. N means none, Y means a 610 is
needed, and P indicates that the 610 was printed. This field
will be N until the candidate is complete.
"$" indicates whether the session fee has been paid. Y for yes,
N for No.
"V" indicates if the candidate's credentials have been verified
(ID, original license and CSCE's). A Blank indicates verified.
N indicates not verified and the candidate will not be allowed to
test. An asterisk (*) indicates the candidate has been verified
and/or allowed to test, but that something is amiss.
"nn" is the sequence numbers assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
"Lookup Last Name:" is a locator field. By entering the first
part of a candidate's last name the table will scroll down to the
first entry that matches the entered text. This allows rapid
scrolling through the table.
If the locator highlight bar is placed over a candidate and the
Enter key is pressed, an approximate 610 is displayed on the
screen. This is shown in Figure 6-25. In addition to the 610
information, the phrase "Credentials have not been verified!!" is
displayed in flashing red if Verified is not set to "Y". The
first line of the Notes field is also displayed. If sequence
numbers are used, it is displayed in the upper left-hand corner.
18 APPLICATION FORM 610
UÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄAÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄ¿
3 Simons 3 Al 3 3 01 - 12 - 53 3
3 18 Naticook Rd 3 Merrimack 3 NH 3 03054 3
ÆIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIÑIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIIIµ
3 Examination for Upgrade 3 Item(s) 4: B 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄAÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄ'
3 New Name:Bosco, Luigi 3 WA1TYB 3 Amateur Extra 3
AÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄAÄAÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄ'
3 6 : NO 3 7A: Install 700ft tower in wetlands 3 7B: - - 3
ÆIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIIIµ
ÆIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIÑIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIIIµ
3 A. Applicant qualified for: Extra 3 B. To VEC NO LATER THAN: 18 APR 95 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄ'
3 C. Volunteer Examiner Coordinator: ARRL/VEC 01 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄ'
3 D. Exam Date: 4/08/95 E. Exam location: Amherst, NH 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄ
ÄÄÄÄÄÄÄ'
3 James M Heedles 3 WW1Y 3 3 4/08/95 3
3 Glenn E Cabana 3 WA1HMF 3 3 4/08/95 3
3 Rich W Critz 3 KB4N 3 3 4/08/95 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄ
ÄÄÄÄÄÄÄU
Credentials have not been verified!!
Need to see original of license
Press Return to continue
Figure 6-25 610 Display
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-F (Full), will bring up a full candidate form. This contains
all the information on the candidate, not just the fields
required during registration.
Alt-P (Print) will toggle the automatic printing of CSCE's and
610's if those functions are enabled for the session. This is
quite important when a code test is in progress. While printing
is disabled, the phrase "Printing Disabled" will flash in the
upper right corner of the table. Note: If running in a DOS
window under Windows 3.x the flashing may not occur. Once
printing is re-enabled, all pending CSCE's and 610's that would
have been printed automatically are printed. No other activity
can occur until all the printing is complete.
Miscellaneous Stuff
Figure 6-26 shows the menu when selecting "Miscellaneous
Functions" from the "Session Activities" menu. The following
paragraphs describe each of the following items:
· Backup Session Data
· Backup All Databases
· Set date/time
· Recompute Session Counts
· Close Code Slots
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Miscellaneous Functions º
IIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º Backup Session Data º
º º
º Backup All Databases º
º º
º Set date/time º
º º
º Recompute Session Counts º
º º
º Open/Close Code Slots º
º º
IIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Enter to Select º
EIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-26 Miscellaneous Functions
Backup Session Data/ Backup All Databases
"Backup Session Data" will execute the DOS command file
specified for "Backup Command" on the Session Options form (See
Figure 5-5 on page 1). The string "1 YYMMDD X HHMM" is appended
to the end of the command, where:
· 1 indicates a partial
backup.
· YYMMDD is the session Year,
month, and day
· X is the session ID
· HHMM is the current time
"Backup All Databases" will execute the DOS command file
specified for "Backup Command" on the Session Options form. The
string "2 YYMMDD X HHMM" is appended to the end of the command,
where "2" indicates a full backup, and the remaining information
is as described above. While either a partial or full backup is
in progress no other functions can be performed on the computer
performing the backup. The message shown in Figure 6-27 is
displayed during the backup.
ÉIIIIIIIIIIIIIIIIIIIIII»
º Backup in progress º
º Please wait... º
EIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-27 Backup in Progress
Set date/time
"Set date/time" displays a form that allows the date and time to
be set. Figure 6-28 shows the form after entering a date and
time, but before completing the form. The bottom line is not
displayed until a date and time have been entered.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Set date/time º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º Date: 4/08/1995 º
º º
º Time: 12:36:00 º
º º
º Press Enter to Set Date/Time º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-28 Set Date/Time
Recompute Session Counts
"Recompute Session Counts" Zeroes, then recalculates all the
session element counts, passed and fail element counts, code slot
counts, and license earned counts. If the status line at the
bottom of the screen appears to be wrong, or if the number of
candidates in a code slot is incorrect, this function will
correct the errors. This is done automatically before printing
the Test session summary report, so there is no need to do this
manually before printing. Additionally, since the code slot
counts are also computed from the candidate records, they will
not be re-constructed properly for any code slot that is over or
in progress, since the code slot identification will have been
changed to "Taking", "Grading", "Pass", or "Fail". Since the
number of people in a code slot is only useful before the code
element is administered, this is not a real problem.
Open/Close Code Slots
Figure 6-29 shows the menu when selecting "Open/Close Code Slots"
from the "Miscellaneous Functions" menu. This display is used to
manually close code slots once the code test has started or to re-
open a code slot that has been closed, either automatically or
manually. The following paragraphs describe each of the
following items:
"Session" is a display only field providing the current session
date and ID
"Code slots" is a display only field listing the number of code
slots defined. Pressing return when the cursor is on the last
code slot completes the form.
"Time" is the scheduled time of the code slot. It cannot be
modified here. Refer to section 5.3.1, Create/Modify/Delete
Session on page 1 for further details.
"WPM" is the scheduled speed of the code slot. It cannot be
modified here. Refer to section 5.3.1, Create/Modify/Delete
Session on page 1 for further details. If a zero was entered at
session creation, this value will either be zero for an
unallocated code slot, or the speed dynamically assigned.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Open/Close Code Slots º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Session: 4/08/95:A Code slots : 8 º
º º
º # Time WPM Max Cur Status # Time WPM Max Cur Status º
º 1) 9:30 20 2 0 C C O K 2) 9:45 13 2 0 C C O K º
º 3) 10:00 5 2 0 C C O K 4) 10:15 20 2 0 O C O K º
º 5) 10:30 13 2 0 O C O K 6) 10:45 5 2 0 O C O K º
º 7) 11:00 20 2 0 O C O K 8) 11:15 20 2 0 O C O K º
º 9) : 0 0 0 C C O K 10) : 0 0 0 C C O K º
º 11) : 0 0 0 C C O K 12) : 0 0 0 C C O K º
º 13) : 0 0 0 C C O K 14) : 0 0 0 C C O K º
º 15) : 0 0 0 C C O K 16) : 0 0 0 C C O K º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 6-29 Open/Close Code Slots
"Max" is the maximum number of candidates allowed in the code
slot. It cannot be modified here. Refer to section 5.3.1,
Create/Modify/Delete Session on page 1 for further details.
"Cur" is the number of candidates currently in this code slot.
The number ranges from 0 to "Max:".
"Status" is the Code slot status and is the only field that can
be altered on this form. The status is one of the following:
· "C" for Closed. No more candidates will be scheduled in this
slot.
· "O" for Open. Candidates may be placed in this code slot.
· "K" for Keep open. Same as open. Used when "Close Code
Slots when time is past" is set and the code test is running
late. Rather than change the time of the code slot, set the
status to "K". When the test actually starts, set the status to
"C".
Do not change the time of a code slot once there are candidates
allocated to that slot. This will result in two different
element status entries referring to the same code slot (e.g.
10:30-2 and 10:45-2). This will interfere with the element
status display and can cause the session counts to be in error.
Candidates Owed Refunds
Figure 6-30 shows the table displayed when selecting "Candidates
Owed Refunds" from the "Session Activities" menu. The following
paragraphs describe the table.
"nn" is the sequence number assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory.
"Call" is the callsign of the candidate.
"Amount" is the amount owed to the candidate.
"73" indicates whether the candidate is done testing. Y indicates
completed candidates, N indicates that they are still testing or
waiting paperwork.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIII»
º Candidates Owed Refunds º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIII1
º Last Name First Name M Call Amount 73 C 6 $ V º
º Huck Alison $5.90 Y Y N Y 23 º
º Simons Bethany N1ONC $5.90 Y Y Y Y 17 º
º º
º º
º Total Candidate Owed Refunds: 2 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIII1
º Alt-P to Print list º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIII¼
Figure 6-30 Candidates Owed Refunds Table
"C" indicates the CSCE status. N means none, Y means a CSCE was
issued, and P indicates that the CSCE was printed. CSCE will be
N until the candidate is complete.
"6" indicates the Form 610 status. N means none, Y means a 610 is
needed, and P indicates that the 610 was printed. This field
will be N until the candidate is complete.
"$" indicates whether the session fee has been paid. Y for yes,
N for No.
"V" indicates if the candidate's credentials have been verified
(ID, original license and CSCE's). A Blank indicates verified.
N indicates not verified and the candidate will not be allowed to
test. An asterisk (*) indicates the candidate has been verified
and/or allowed to test, but that something is amiss.
"nn" is the sequence numbers assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-P (Print) will print the list of candidates to the report
printer. Figure 6-31 shows the output of the print function. No
other activity can occur until all the printing is complete
UÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
3 Candidates Owed Refunds 3
3 3
3 23 Alison C Huck 3
3 6 Birch Drive 3
3 Amherst NH 03031 3
3 Day Phone :(555)555-5555 3
3 Night Phone:(555)555-5555 3
3 Owed: $5.75 3
3 3
3 17 Bethany Simons N1ONC 3
3 18 Naticook Rd 3
3 Merrimack NH 03054 3
3 Day Phone :(000)000-0000 3
3 Night Phone:(603)555-1111 3
3 Owed: $5.90 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄU
Figure 6-31 Candidates Owed Refunds Report
65
Post-Session Activities
Figure 7-1 shows the "Post-Session Activities" menu displayed
after selecting "Post-Session Activities" from the main menu.
This sub-menu contains functions that are primarily useful after
the session is over, and the paperwork is being prepared for the
VEC. However, the functions under this menu can be accessed
during the course of an exam session. The following paragraphs
describe each item.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Post Session Activities º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º Print Candidate Roster º
º º
º Print Test Session Report º
º º
º Update Phone Numbers º
º º
º FCC Data Generation º
º º
º Generate VE/Candidate Thank You List º
º º
º Merge Active Session º
º º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Enter to Select Esc to Exit º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 7-1 Post Session Activities Menu
"Print Candidate Roster" Generates and prints a candidate
roster. The roster is sent to the device specified as the report
printer. Figure 7-2 shows a sample candidate roster.
"Print Test Session Report" Generates and prints a test session
summary. The roster is sent to the device specified as the report
printer. Figure 7-3 shows a sample test session summary
"Update Phone Numbers" Displays the "Update Candidate Phone
Numbers" table and allows for the rapid entry of candidate day
and night phone numbers.
"FCC Data Generation" Will generate an FCC electronic filing
format data file for the current session. The file generated
will have the name YYMMDDX.FCC, where YYNNDD is the session date,
and X is the session ID. Refer to section 13.2, FCC Filing
Format, page 1, for further information on the FCC electronic
filing format.
"Generate VE/Candidate Thank You List" is used to generate VE
and candidate files for use in a mail merge document.
"Merge Active Session" merges the current session data into the
history database. It is the last action taken in the post
session wrap-up.
CANDIDATE ROSTER
TEST SITE: Amherst, NH
VEC: ARRL/VEC
SPONSOR : WW1Y - Sample
SESSION DATE: 8 APR 1995
UÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄAÄÄÄÄÄÄAÄÄÄÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄ
ÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄÄÄÄAÄÄÄÄ¿
3 Applicant's Name 3PAID3 CALL 3 CLASS 3 1A 3 1B 3
1C 3 2 3 3A 3 3B 3 4A 3 4B 3 EARNED 3CSCE3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 1) William A Burden 3Yes 3WB1BRE3Novice 3 3Pass
3Fail 3 3Pass 3Fail 3 3 3TechPlus3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 2) Michele L Cabana 3Yes 3KA1SOA3TechPlus3
302/21311/153 3Pass 3Pass 3Pass 3Fail 3Advanced3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 3) Christopher M Garon 3Yes 3KA1SIE3Advanced3 3
3Fail 3 3 3 3 3 3None 3No 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 4) Alison Huck 3No 3None 3 3 3 3
3Pass 3Fail 3 3 3 3None 3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 5) Bart Jahnke 3Yes 3KB9NM 3Advanced3 3
3Fail 3 3 3 3 3Pass 3None 3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 6) Joel B Levin 3Yes 3N1MNF 3TechPlus3 303/213
3 3 303/213Pass 3 3Advanced3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 7) Fletcher W Seagroves Jr 3Yes 3N1MEO 3Advanced3 3
3Pass 3 3 3 3 302/263Extra 3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 8) Al Simons 3Yes 3WA1TYB3Advanced3 3
3Pass 3 3 3 3 3Fail 3None 3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 9) Bethany Simons 3No 3N1ONC 3Tech 3Pass 3 3
3 3 3 3 3 3TechPlus3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 10) Michael Simons 3Yes 3None 3 3 3Pass 3
3Pass 3Pass 3Pass 3 3 3General 3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄÅÄÄÄÄ'
3 11) Kathe P Simons 3Yes 3N1NYT 3General 3 3
3Pass 3 3 3 3 3 3None 3Yes 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÅÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÄÄÄAÄÄÄÄU
3 Grand Totals 3 1 3 2 3
6 3 2 3 4 3 3 3 2 3 3 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄ'
3 Passed 3 1 3 2 3
3 3 2 3 2 3 2 3 2 3 1 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄ'
3 Failed 3 0 3 0 3
3 3 0 3 2 3 1 3 0 3 2 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄU
PAGE 1
Figure 7-2 Candidate Roster
ARRL/VEC FCC:
TEST SESSION REPORT
ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ I certify that any reimbursements retained
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII in the test
IIIIIIIIIIIIIIIIIIIIII session(s) I participated in as a VE
TEST SITE: Amherst, NH during this year were
SPONSOR : WW1Y - Sample SESSIONneccessarily and prudently incurred.
DATE: 8 APR 1995
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1.__________________________
IIIIIIIIIIIIIIIIIIIIII 3.__________________________
UÄÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄAÄÄÄÄÄAÄÄ
ÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄ¿ 2.__________________________
3 31(A) 31(B) 31(C) 3 2 33(A) 33(B)4.__________________________
34(A) 34(B) 3Total3
AÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÅÄÄÄÄÄÅÄÄ IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄ' IIIIIIIIIIIIIIIII
3Passed3 1 3 2 3 3 3 2 3 2 3 2 3
2 3 1 3 153 VE Team liaison : James M Heedles, WW1Y
AÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÅÄÄÄÄÄÅÄÄ
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄ' VEs that have participated in this
3Failed3 0 3 0 3 3 3 0 3 2 3 1 3session:
0 3 2 3 83 First MI Last
AÄÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÅÄÄÄÄÄÅÄÄ Call Class
ÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄÅÄÄÄÄÄ' 1. Rich W Critz
3Total 3 1 3 2 3 6 3 2 3 4 3 3 3KB4N Extra
2 3 3 3 233 2. Glenn E Cabana
AÄÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄAÄÄÄÄÄAÄÄ WA1HMF Extra
ÄÄÄAÄÄÄÄÄAÄÄÄÄÄAÄÄÄÄÄU 3. Al K Simons
WA1TYB Advanced
UÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄA 4. Warren L Rothberg
ÄÄÄÄÄÄÄÄAÄÄÄÄÄÄAÄÄÄÄÄ¿ WB1HBB Extra
3Novice3Technician3Technician3General3Advan 5. James M Heedles
ced3Extra 3 3 WW1Y Extra
3Earned3(codeless)3 Plus 3Earned 3
Earned 3Earned3Total3
3 3 Earned 3 Earned 3 3 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
3 3 3 IIIIIIIIIIIIII
AÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄÄÄÅ Feel free to list NON-VEs who participated
ÄÄÄÄÄÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄ' in the session:
3 0 3 0 3 2 3 1 3 2
3 1 3 63 ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
AÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄA
ÄÄÄÄÄÄÄÄAÄÄÄÄÄÄAÄÄÄÄÄU ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
UÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄ¿ IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
3 Candidates who did not upgrade at thisIIIIIIIIIIIIIIIII
session 3 5 3 Session Evaluation:PLEASE NOTE ANY
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ IRREGULARITIES OR PROBLEMS EXPERIENCED WITH
ÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÄ' THE MATERIALS OR THE CONDUCT OF THE
3 Total candidates served by this sessionSESSION. QUALIFIED SUGGESTIONS FOR
3 11 3 IMPROVEMENTS ARE ALWAYS WELCOME.
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄÄÄU ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
IIIIIIIIIIIIIIIIII TEST FEE SUMMARY IIIIIIIIIIIIIIIIIIIIIIII
UÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄAÄÄÄAÄÄÄÄÄÄAÄÄÄÄÄÄÄ¿ ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
3 Total candidates served at this test 3
3 3 3
3 session minus those who took only ->39
x$5.90 = $53.103
3 elements 1(A) and/or 2 3
3 3 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÅÄÄÄÅÄÄÄÄÄÄÅÄÄÄÄÄÄÄ'
3 Amount of expense reimbursement 3
3 3 3
3 retained by the VE team ->39
x$2.00 = $18.003
3 (per person) 3
3 3 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄAÄÄÄAÄÄÄÄÄÄÅÄÄÄÄÄÄÄ'
3 Amount of test fee forwarded to the
3 3
3 ARRL/VEC ->
3 $35.103
3 If negative, show amount in parenthesis
3 3
AÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
ÄÄÄÄÄÄÄÄÄÄÄÄÄAÄÄÄÄÄÄÄU
ARRL/VEC
ADMINISTERING VEs RECORD
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIIIIIIIIIIIIIIIIII
Those VEs that have retained a portion of
the test fees from
this examination are required(per Section
97.527{d}) to make
the following SIGNED certification to the
Figure 7-3 Test Session Summary
Update Phone Numbers
Figure 7-4 shows the "Update Candidate Phone Numbers" table
displayed after selecting the item from the "Post-Session
Activities" menu. This function allows for the rapid location
and updating of missing candidate phone numbers. In general,
session flow is improved if candidate phone numbers are not
entered at registration. After the session is over, they may be
obtained from the test answer sheets and entered via this table
and its associated form. The following paragraphs describe each
item on the table.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIII»
º Update Candidate Phone Numbers º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIII1
º Last Name First Name M Call Day Nite 73 C 6 $ V N º
º Burden William A WB1BRE Need Need N N N Y 12 º
º Cabana Michele L KA1SOA Need Need N N N Y ! 1 º
º Garon Christopher M KA1SIE Need N N N Y 9 º
º Huck Alison Need Need Y Y N Y 23 º
º Jahnke Bart KB9NM Need Need N N N Y 4 º
º Levin Joel B N1MNF Need N N N Y 22 º
º Seagroves Fletcher W Jr N1MEO Need N P Y Y 1 º
º Shuman Alan Need Need N N N Y 2 º
º Simons Kathe P N1NYT Need N N N Y N 15 º
º Simons Michael Need N N N Y 16 º
º Simons Bethany N1ONC Need Y Y Y Y 17 º
º Simons Al WA1TYB Need Y P Y Y * ! 18 º
º Lookup Last Name: Total Candidates: 26 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIII1
º Enter to Modify º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIII¼
Figure 7-4 Update Phone Number Table
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory.
"Call" is the callsign of the candidate.
"Day" is blank if the daytime phone number is present, otherwise
the word "Need" is displayed.
"Nite" is blank if the nighttime phone number is present,
otherwise the word "Need" is displayed.
"73" indicates whether the candidate is done testing. Y indicates
completed candidates, N indicates that they are still testing or
waiting paperwork.
"C" indicates the CSCE status. N means none, Y means a CSCE was
issued, and P indicates that the CSCE was printed. CSCE will be
N until the candidate is complete.
"6" indicates the Form 610 status. N means none, Y means a 610 is
needed, and P indicates that the 610 was printed. This field
will be N until the candidate is complete.
"$" indicates whether the session fee has been paid. Y for yes,
N for No.
"V" indicates if the candidate's credentials have been verified
(ID, original license and CSCE's). A Blank indicates verified.
N indicates not verified and the candidate will not be allowed to
test. An asterisk (*) indicates the candidate has been verified
and/or allowed to test, but that something is amiss.
"nn" is the sequence numbers assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank.
"N", located between the "Verified" and "Sequence number"
columns, is blank if there are no notes for the candidate,
otherwise a flashing red exclamation point (!) id displayed.
This provides a quick indication that something about the
candidate warranted a special note.
"Lookup Last Name:" is a locator field. By entering the first
part of a candidate's last name the table will scroll down to the
first entry that matches the entered text. This allows rapid
scrolling through the table.
There are no special "Hot" keys available in this table.
Update Candidate Phone Number Form
Figure 7-5 shows the "Update Phone Numbers" form displayed by
selecting a candidate from the "Update Phone Numbers" table. The
following paragraphs describe each of the fields on the form.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Update Phone Numbers º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º ÄÄÄÄÄÄLast NameÄÄÄÄÄ ÄÄ-First NameÄÄÄ M ÄCallÄ º
º 18 Simons Al WA1TYB º
º º
º Day Phone:(000)000-0000 Night Phone:(603)555-4567 º
º Notes: º
º Need to see original of License º
º 4C="Bosco, Luigi" 7A="Install 700ft tower in Wetlands" º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Alt-D Copy Day to Night Alt-N Copy Night to Day º
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 7-5 Update Phone Number Form
"nn" is the sequence number assigned to each candidate at
registration time. If sequence numbers are not used, this column
is blank. It cannot be modified.
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory. It cannot be modified.
"Call" is the callsign of the candidate. It cannot be modified.
"Day Phone", "Night Phone" are the candidate's phone numbers.
"Notes" is a 256 character miscellaneous field organized as four
(4) rows of 64 characters each.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-D will copy the Day phone number to the Night phone number
and complete the form.
Alt-N will copy the Night phone number to the Day phone number
and complete the form.
FCC Data Generation
This menu item generates a data file for the current session
suitable for electronic filing with the FCC. It is intended to
be used by the VEC since individual VE teams do not
electronically file data with the FCC. The file name of the
generated file is of the form YYMMDDX.FCC, where YYMMDD is the
date of the session, and X is the session ID. Figure 7-6 show
the message displayed while this function is in progress. Refer
to section 9.6, Generate FCC filing Data, page 1, for further
details on FCC data file generation. Refer to section 13.2, FCC
Filing Format, page 1, for further information on the FCC
electronic filing format.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Generating FCC electronic filing data for current session º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 7-6 Current session FCC data generation
Generate VE/Candidate Thank You List
Figure 7-7 shows the "Generate Thank You Lists" combination form
and menu displayed after selecting "Generate VE/Candidate Thank
You List" from the "Post Session Activities" menu.
One of the ways a VE Team leader can insure that there are enough
VE's to properly support the next exam session is to thank the
VE's that supported the last exam session. This post-session
function is designed to help thank the Volunteer Examiners that
participated in an exam session by generating an ASCII text file
of VE names and addresses that can be used in a mail merge
program to generate a Thank you letter.
For many candidates, this is their first exposure to a group of
Amateur Radio Operators. While the test itself may not be
pleasant, a follow-up letter to each candidate can make the
memory a pleasant one. The ARRL/VEC letter to candidates is an
example of trying to make sure each candidate leaves the session
with congratulations or encouragement. This function will also
generate a list of candidates and addresses, along with elements
passed and license class earned, suitable for use in a mail merge
program to generate semi-custom "Thank you for attending"
letters.
The following paragraphs describe each of the field on the
display.
"Exam Date" is the session date and ID of the exam session.
"Next Exam Date" is the date of the upcoming exam session.
"VE RSVP Date" is filled in with a date seven days earlier than
the next exam date, but may be overridden by the user.
"Candidate RSVP Date" is filled in with a date twenty-one days
earlier than the next exam date, but may be overridden by the
user.
After entering the Candidate RSVP date, the cursor moves in to
the menu portion of the display. The two choices select the
desired output file.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Generate Thank You Lists º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Exam Date : 4/08/95:A º
º Next Exam Date : 6/18/95 º
º VE RSVP date : 6/11/95 º
º Candidate RSVP Date: 5/28/95 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º Generate VE List º
º º
º Generate Candidate List º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 7-7 Generate Thank You Lists
"Generate VE List" generates a mail merge file that includes
those VE's that were at the session. The output file is
generated in the default directory and is called "THANKSVE.TXT".
If the file exists, the old contents are overwritten. After the
file is generated the cursor is moved back to the last exam date
field, allowing a single escape to return to the previous menu.
Each output record contains eight fields separated by the
FIELDSEP string and terminated by the RECORDSEP string. Both of
these strings are defined in the printer control file for the
current Report printer. The eight lines, in order are shown in
Table 7-1. Note that this file is identical in format to the
"INVITEVE.TXT" format described in section 5.2, Generate VE
Invite List, on page 1.
Table 7-1 THANKSVE File Fields
Fiel Description Sample
d
1 Last session VE April 21, 1994
attended
2 Next exam date Saturday, June 18,
1994
3 RSVP date Saturday, June 11,
1994
4 VE's full name James M Heedles
5 VE's callsign WW1Y
6 VE's address 6 Birch Drive
7 VE's city, state, Amherst NH 03031
Zipcode
8 VE's first name James
"Generate Candidate List" generates a list of all candidates at
the session. The output file is generated in the default
directory and is called "VICLIST.TXT". If the file exists, the
old contents are overwritten. After the file is generated the
cursor is moved back to the last exam date field, allowing a
single escape to return to the previous menu. Each output record
contains twelve fields separated by the FIELDSEP string and
terminated by the RECORDSEP string defined in the printer control
file for the current Report printer. The eight lines, in order
are shown in Table 7-2. Note that if the last field,
"Candidate's Effective Class", is not blank, it means there is a
pending license with the FCC. Insure the candidate knows to mail
a photocopy of the pending license, when it arrives, to the
sponsoring VEC.
Included with the distribution files are WordPerfect and
Microsoft Word merge files that are sample thank you letters for
both VE's and candidates. The candidate letter makes extensive
use of merge fields to customize a letter specifically for the
candidate. Refer to your word processor documentation for
further information on merging documents and generating form
letters and mailing lists.
Table 7-2 VICLIST file fields
Fiel Description Sample
d
1 Session attended April 8, 1995
2 Next exam date Friday, June 30,
1995
3 RSVP date Friday, June 9,
1995
4 Candidate's Full name William A Burden
5 Candidate's callsign, WB1BRE
if any
6 Candidate's address RR 1 Box 157
7 Candidate's city, Strafford VT 00072
state, zipcode
8 Candidate's First William
name
9 Candidate's FCC Novice
license class
10 Candidate's Upgraded Advanced
license class
11 List of elements 13 WPM code, and
passed, with the General and
punctuation and Advanced written
connectives elements
12 Candidate's Effective TechPlus
Class, if different
from FCC Class.
Merge Active Session
The final activity after a session is to merge the active
candidate data into the history database. When this item is
selected the following steps occur:
· The Attending VE records (ATTVE database) are merged into
the session record.
· The Last session attended and Number of sessions attended
counts are updated for each VE.
· The Candidate records (VICTIMS) are added to the global
candidate database (VICTIMG).
· The ATTVE and VICTIMS databases are cleared.
· The current session is set to undefined.
Once merged, the candidate records become available for lookup at
a future session. Depending on the size of the session the merge
may take a few moments. Figure 7-8 shows the message displayed
while the merge is in progress. If the display shown in Figure 7-
9 appears, it means that a session with the same date and ID is
already in the global history file. This usually means that the
session was loaded from the history data, and one or more session
or post-session forms were completed (i.e. Pressing enter from
the last field or pressing Control-Enter) as opposed to escaped
out. If a deliberate change was made, press Control-enter to re-
store the session data. Prior to the screen shown in Figure 7-8,
the screen shown in Figure 7-10 is displayed while the old
candidate records are removed from the history file.
It is important to note that only the candidate data is stored in
the history database. Session and VE data can be altered at any
time. Use the Export Session function described in section 9.3,
Export A Session, page 1, for archiving all the data associated
with a particular session.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Merging the Candidate and VE records for º
º the active session. Please Wait... º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 7-8 Merging Session Message
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º VERY IMPORTANT CRITICAL INFORMATION FOLLOWS... º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º The current session, 4/08/95:A º
º has ALREADY been merged into the history database. º
º º
º UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUU º
º UU IF YOU CONTINUE, YOU WILL OVERWRITE THE HISTORY DATA! UU º
º UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUU º
º º
º Press Control-Enter to continue º
º Press F1 for Help º
º Escape or Enter to Abort º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 7-9 Session Already Merged Message
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Removing Candidate and VE records from º
º the history database. Please Wait... º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 7-10 Removing Old Session Message
74
Maintenance
Figure 8-1 shows the "Maintenance" menu displayed after selecting
"Maintenance" from the main menu. The following paragraphs
describe each of the menu items.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Maintainence Functions º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º Full Candidate Database º
º º
º VE Database º
º º
º Recalc VE Session Counts º
º º
º Generate VE Sign Off List º
º º
º Location Database º
º º
º Clear Current Session º
º º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Enter to Select Esc to Exit º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 8-1 Maintenance Functions
"Full Candidate Database" provides access to the candidate
history data file. This is very similar in operation to the
Register and Add/Modify/Delete Candidate functions in Session
Activities
"VE Database" provides access to the VE personnel information
file.
"Recalc VE Session Counts" Updates the "Last session attended"
and "Total sessions attended" fields in the VE database.
"Generate VE Sign Off List" is used to generate a list of which
VE's signed which CSCE's and 610's.
"Location Database" provides access to the City, State, and
Zipcode file.
"Clear Current Session" erases the current active session without
merging it into the history file. This is useful after selecting
a session for examination and it is no longer desired to have it
as an active session. Figure 5-14, Potential Loss of Modified
Session data, (see page 1) may appear if any forms were
completed.
Full Candidate Database
Figure 8-2 shows the table displayed when "Full Candidate
Database" is selected from the "Maintenance" menu. If no
candidates are in the history database, the "Add/Modify/Delete
Candidate History Data" form is displayed. The following
paragraphs describe the fields in the table.
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory.
"Call" is the callsign of the candidate.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIII»
º Complete Candidate Database º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIII1
ºLast Name First Name M Call Class Session Earned
Cº
ºBurden William A WB1BRE Novice 4/08/95:A None
Nº
ºCabana Michele L KA1SOA TechPlus 4/08/95:A None
Nº
ºGaron Christopher M KA1SIE Advanced 4/08/95:A None
Nº
ºHuck Alison None 4/08/95:A None
Nº
ºJahnke Bart KB9NM Advanced 4/08/95:A None
Nº
ºLevin Joel B N1MNF TechPlus 4/08/95:A Advanced
Nº
ºSeagroves Fletcher W Jr N1MEO Advanced 4/08/95:A None
Yº
ºShuman Alan None 4/08/95:A Extra
Nº
ºSimons Al WA1TYB Advanced 4/08/95:A None
Nº
ºSimons Bethany N1ONC Tech 4/08/95:A None
Nº
ºSimons Michael None 4/08/95:A None
Nº
ºSimons Kathe P N1NYT General 4/08/95:A None
Nº
º Lookup Last Name: Total Candidate Records: 26 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIII1
º Ins to Add Enter to Modify Del to Delete º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIII¼
Figure 8-2 Complete Candidate Database
"Class" is the license class as shown on the original FCC issued
operator license presented at the session. This is NOT the
license class granted via a previous CSCE.
"Session" is the session date and ID the candidate record
"Earned" is the license class earned or upgraded at this session.
"None" means that no license upgrade occurred.
Add/Modify/Delete Candidate History Data
Figure 8-3 shows the "Add/Modify/Delete Candidate History Data"
form. This form displays all the data contained in each
candidate history record. This form is identical in layout to
the "Add/Modify/Delete a Candidate" form under "Session
Activities". However it only accesses the global history data
file, VICTIMG. Refer to section 6.2.1, Add/Modify/Delete a
Candidate on page 1 for details of the individual fields.
There are two differences between this form and the
"Add/Modify/Delete a Candidate" form. The first is that sequence
numbers are not displayed. They are only relevant during a
session and are meaningless afterwards. The second difference is
that the Alt-U key to uncomplete a candidate is not available.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-L (Location), will force a lookup of location (City, State,
and Zip) from the entered information.
Alt-M (Miscellaneous) will bring up the "Miscellaneous
Candidate/Electronic Filing History Data" screen shown in Figure
8-4. Refer to section 6.4, Miscellaneous Candidate/Electronic
Filing Information, page 1 for details.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III»
º Add/Modify/Delete Candidate History Data º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Call: N1MEO :General None Novice Tech TechPlus General Advanced º
º Effective :General None Novice Tech TechPlus General Advanced Extra º
º New Class :Advanced None Novice Tech TechPlus General Advanced Extra º
º ÄÄÄÄÄÄLast NameÄÄÄÄÄ Suffix ÄÄÄFirst NameÄÄÄ M Date Of Birth º
º Seagroves Jr Fletcher W 10/23/42 º
º ÄÄÄÄÄÄÄÄÄÄÄÄAddressÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄCityÄÄÄÄÄÄÄÄ ST Zipcode º
º Box 304, Seagroves Rd Wilton NH 03086 º
º Element Status º
º ÄÄÄ1AÄÄÄ ÄÄÄ1BÄÄÄ ÄÄÄ1CÄÄÄ ÄÄÄ2ÄÄÄÄ ÄÄÄ3AÄÄÄ ÄÄÄ3BÄÄÄ ÄÄÄ4AÄÄÄ ÄÄÄ4BÄÄÄ º
º 9/04/93 Fail 7/24/93 Pass º
º Day Phone:(000)000-0000 Night Phone:(603)555-1234 º
º Completed:Y N Y CSCE Issued:Y N Y P 610 Required: N Y P º
º Session :12/11/93:A Fee Paid: $5.60 Identity Verified:Y N Y * º
º CSCE VE's :WW1Y KB4N WA1HMF 610 VE's :WW1Y KB4N WA1HMF º
º Notes: º
º x 4 : º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Alt-L Lookup City Record will be Changed Alt-M for Misc º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III¼
Figure 8-3 Add/Modify/Delete Candidate History Data
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III»
º Miscellaneous Candidate/Electronic Filing History Data º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Item 4C: N N Y - Change name on license. Use 4C="new name" in notes. º
º Item 4D: N N Y - Change mailing address º
º Item 4E: N N Y - Change callsign. Must have candidate's initials. º
º Item 4F: N N Y - Renewal º
º Item 6 : N N Y Q - Environmental impact. Yes requires statement. º
º Item 7B: / / - Pending application. Use 7A="purpose" in notes. º
º Item 8 : Y Y N - Applicant's signature present º
º º
º VE signatures present - VE 1: Y Y N VE 2: Y Y N VE 3: Y Y N º
º FCC Review required : N N Y º
º VEC key entry initials : VET º
º º
º Notes: º
º x 4 : º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III1
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
III¼
Figure 8-4 Miscellaneous Candidate/Electronic Filing History
Data
VE Database
Figure 8-5 shows the table displayed when "VE Database" is
selected from the "Maintenance" menu. If no Volunteer Examiners
have ever been registered, the "Register a VE" form is displayed.
The following paragraphs describe the fields in the table.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIII»
º Registered Volunteer Examiners º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIII1
º ÄÄÄSessionÄÄÄ º
º Last Name First Name M Call Class # Last º
º Cabana Glenn E WA1HMF Extra 25 2/11/95:A º
º Critz Rich W KB4N Extra 10 10/20/94:A º
º Heedles James M WW1Y Extra 26 2/11/95:A º
º Hunt Chick KC1OX Extra 14 1/19/95:A º
º Levin Joel B KD1ON Advanced 4 12/11/93:A º
º Pozerski Stanley W KD1LE Extra 8 12/10/94:A º
º Simons Allen K WA1TYB General 12 1/19/95:A º
º Smith Edwin B WB1N Extra 9 12/10/94:A º
º Webb Nancy J N1OEZ Extra 6 2/11/95:A º
º Lookup Last Name: Total VE's Registered: 11 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIII1
º Ins to Add Enter to Modify Del to Delete º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIII¼
Figure 8-5 Registered Volunteer Examiners List
"Last Name", "First Name", "M", and "Suffix" are self-
explanatory.
"Call" is the callsign of the Volunteer Examiner.
"Class" is the current class of the Volunteer Examiner. Note
that the license class at the time of a session is stored in the
session record along with the VE's callsign.
"Session #" is the total number of sessions that the VE has
supported. Note this is only for those sessions for which VEWD
was used.
"Session Last" is the session date and ID of the last session
that the VE supported. Note this is only for those sessions for
which VEWD was used.
Register A VE
Figure 8-6 shows the "Register a VE" form displayed after
selecting a VE from the "Registered Volunteer Examiners" table.
The following paragraphs describe each of the fields.
The "First", "M", "Last", "Suff" fields are the first name,
middle initial, surname, and suffix (Jr., Sr., etc.) of the VE.
Callsign is the valid US callsign of the VE. Class is a choice
field specifying the license class of the VE.
"Licensed till", and "VE till" are the expiration dates
(MM/DD/YY) of the VE's FCC license, and VE accreditation
respectively. If either field is left blank it is ignored. If a
date is entered, it must be after the session in order to
register the VE.
"Address", "City", "State", "ZIP", "Home", and "Work" are all
self-explanatory. None are actually required, but it is highly
recommended to maintain this information in the event it becomes
necessary to contact a VE after a session.
"Notify" is a choice field that is used to indicate the
"Regulars" of a VE team. It is only used in the generation of
the invitation list under "Pre-session Activities".
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Register a VE º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º ÄÄÄÄÄÄFirstÄÄÄÄÄ M ÄÄÄÄÄÄÄLastÄÄÄÄÄÄÄÄÄ Suff º
º James M Heedles º
º Callsign :WW1Y º
º Class :Extra Extra Advanced General º
º Licensed till: 10/15/01 VE till: 2/01/95 º
º º
º Address:6 Birch Drive º
º City :Amherst º
º State :NH ZIP :03031 º
º Home :(555)555-5555 Work :(555)555-5555 º
º º
º Notify :N N Y º
º Notes :Wrote this program º
º x 8 º
º Sessions Attended: 15 Last: 4/21/94:A º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 8-6 Register a VE
"Notes" is a 256 character miscellaneous field organized as eight
(8) rows of 32 characters each. It is intended for any
additional information that might be useful to the VE team or
team leader (e.g. "Works 3rd shift. Don't call between 8 am and 6
PM")
Recalculate VE Session Counts
"Recalc VE Session Counts" performs a similar function to the
"Recompute Session Counts" function. It goes through each session
record and each VE record and updates the "Last session attended"
and "Total sessions attended" fields in the VE database. While
the search is in progress the message shown in Figure 8-7 is
displayed. If there are many sessions, this can take some time.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Recomputing VE Session Counts º
º This may take awhile. Please wait... º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 8-7 Recomputing VE Session Counts
Generate VE Sign Off List
Figure 8-8 shows the session list displayed when "Generate VE
Sign Off List" is selected from the "Maintenance" menu. The list
is displayed in time reversed order. The most recent session
appears first. The following paragraphs describe each of the
columns of the table.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I»
º Generate VE signature lists º
º Session List º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º * Date Location Sponsor Cand VE's D º
º * 6/02/94:A Amherst, NH WW1Y - Sample 26 5 º
º 5/14/94:A Manchester, NH, Amoskeag Radio Club 17 11 º
º 4/21/94:A Salem, NH, KY1N Memorial Sessio 35 15 º
º * 2/26/94:A Nashua, NH, Nashua Area Radio Cl 36 11 º
º 2/12/94:A Manchester, NH, Amoskeag Radio Club 18 6 º
º 1/20/94:A Salem, NH, KY1N Memorial Sessio 18 12 º
º * 12/11/93:A Nashua, NH, Nashua Area Radio Cl 50 13 º
º 11/13/93:A Manchester NH, Amoskeag Radio Club 27 11 º
º 10/24/93:P Manchester, NH, NH Council of VEs 19 3 º
º 10/20/93:A Salem, NH, KY1N Memorial Sessio 19 15 º
º * 9/04/93:A Nashua, NH, Nashua Area Radio Cl 10 11 º
º Total sessions: 20 Marked Sessions: 4 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º ALT-M to Mark/Unmark Escape to Abort Enter to Continue º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I¼
Figure 8-8 Generate VE signature lists
"*" is visible to the left of the session date if the session has
been marked via Alt-M. Only marked sessions are used to generate
the sign off list. This allows multiple VE teams to share their
data while allowing each VE Team leader to select just their
sessions.
"Date" is the date of the session followed by the session ID.
The purpose of session ID is to provide a unique designation for
each session when multiple sessions occur on the same day.
"Location" is the location of the session
"Sponsor" is the group or club sponsoring the examination session
"Cand" is the total number of candidates served at the session
"VE's" is the total number of VE's that supported the session
"D" is the session deleted flag. If a "Y" is shown, the
candidate data for this session is no longer stored in the
history database (VICTIMG.DAT). A deleted session cannot be
marked since there are no longer any candidate records to check
VE callsigns against.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-M toggles the "*" mark for the highlighted session.
Once all desired sessions are marked pressing the return key will
cause the file "SIGNLIST.TXT" to be generated in the current
default directory. If the file exists, it is overwritten.
Figure 8-9 is displayed while the list is being generated. For
each VE found to have signed a CSCE or FCC Form 610 in any marked
sessions, a list of all candidate's for which the VE signed
either a CSCE or 610 is output to the file. The format of the
output is shown in Figure 8-10. This file may then be used to
provide each signing VE with a record of what pieces of paper
actually contain their signature. Remember, If you don't record
CSCE and 610 VE Callsigns always and accurately, this list will
neither be complete nor correct.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Generating VE Signature Lists º
º This may take awhile. Please wait... º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 8-9 Generating VE Signature Lists
VE'S NAME AND CALLSIGN
VE'S ADDRESS
VE'S CITY, STATE, ZIPCODE
SPONSORING-VEC-1 Session at LOCATION-1 on DATE 1(ID 1)
sponsored by the SESSION-SPONSOR-1
CSCE and Form 610 - Candidate 1 name and callsign (if any)
Form 610 - Candidate 2 name and callsign (if any)
CSCE - Candidate 3 name and callsign (if any)
SPONSORING-VEC-2 Session at LOCATION-2 on DATE 2(ID 2)
sponsored by the SESSION-SPONSOR-2
CSCE and Form 610 - Candidate 1 name and callsign (if any)
Form 610 - Candidate 2 name and callsign (if any)
CSCE - Candidate 3 name and callsign (if any)
Figure 8-10 VE Signoff list format
Location Database
Figure 8-11 shows the "List of Known QTH's" table displayed after
selecting a the "Location Database" item from the "Maintenance
Functions" menu. This data base is used to automatically fill in
the City, State, and/or Zipcode during the candidate registration
process. This function is only performed if either the "Fill in
City, State, Zip from City" or the "Fill in City, State, Zip from
Zip" choices are set to Yes on the "Session Options" form (See
5.1.2, Session Options, page 1). This database is automatically
populated with new City/State/Zipcode triplets only when the "Add
New Cities from Candidate Record" is set to Yes on the "Session
Options" form, and only when initially registering a candidate.
The following paragraphs describe each of the fields of the
table.
"City" is the name of the city or town. Spaces are considered
part of the name
"State" is the state where the city or town is located.
"Zip" is the five (5) digit Zipcode for the city or town.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º List of Known QTH's º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º City State Zip º
º Acton MA 01720 º
º Allenstown NH 03275 º
º Alton NH 03809 º
º Amesbury MA 01913 º
º Amherst NH 03031 º
º Andover MA 01810 º
º Andover NH 03231 º
º Antrim NH 03440 º
º Anytown UK 10000 º
º Ashby MA 01431 º
º Assonet MA 02702 º
º Lookup City: º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Ins to Insert Del to Delete º
º Enter to Modify º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 8-11 Location Table
No provision is made for foreign locations since the FCC requires
all licensed amateurs to have a valid US mailing address.
Add/Modify/Delete a QTH
Figure 8-12 shows the "Add/Modify/Delete a QTH" form displayed
when selecting a location from the "List of Known QTH's table.
The following paragraphs describe each of the fields.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Add/Modify/Delete a QTH º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º City : Amherst º
º State: NH º
º Zip : 03031 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Record will be Changed º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 8-12 Add/Modify/Delete a City
"City" is the name of the city or town. Spaces are considered
part of the name
"State" is the state where the city or town is located.
"Zip" is the five (5) digit Zipcode for the city or town.
The location database should be periodically examined and
corrected. When location records are added automatically at
candidate registration, ALL unique combinations of City/State/Zip
are added. If a typographical error is made at registration and
is later corrected, the erroneous location is still in the
location database. If the typographical error was in the city or
state field, there are now (at least) two locations with the same
Zipcode. The fill in City/State/Zipcode at candidate
registration feature only works if there is a unique match in the
location database. For example, if "Amherst, NH 03031" is in the
database as the only 03031 Zipcode, then skipping over City and
State and just entering Zipcode at registration will cause
"Amherst" and "NH" to be filled for City and State. If another
location record with the same Zipcode is added by mistake, such
as "Amhurst, NH 03031", or "Amherst, NM 03031", then the fill in
will no longer occur. If there truly are two towns with the same
zipcode in the database, the actual town name must be entered.
Clear Current Session
This function is used empty the current session databases without
performing a "Merge Active Session" operation. This is
frequently desired when an older previous session has been
selected in order to examine the candidate records or to
regenerate session reports or session counts. This should never
be performed during an actual session as it will result in the
loss of all the session records. If the session has never been
merged, or if it has been changed since it was last merged, the
displays shown in Figure 5-13 and Figure 4-1 on pages 1 and 1
will appear. In general, unless the session was recalled to
specifically make corrections the "Session has already been
merged" warning can be ignored.
81
Import/Export/Sort
Figure 9-1 show the menu displayed when the "Import/Export/Sort"
item is selected from the main menu. This menu provides
functions that allow the sharing of session and candidate data.
This can be between VE teams serving a common geographical area,
a VE team the VEC, or a VEC and the FCC. The following
paragraphs describe each of the functions provided.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Import/Export/Sort º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º Import A Session º
º º
º Export Current Session º
º º
º Export A Session º
º º
º Purge Sessions º
º º
º Sort Database Files º
º º
º Generate FCC filing data º
º º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Enter to Select Esc to Exit º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 9-1 Import/Export/Sort Menu
"Import A Session" provides the ability to load an entire
session's data into the session and history databases from a text
file provided by another source. In general, the imported file
is provided by another VE team and is the output generated by the
"Export Current Session" or "Export A Session" functions.
"Export Current Session" generates an ASCII text file containing
all the data necessary to reconstruct the session, candidate, and
VE database records associated with this session. It is the only
function on this menu that requires an active session. All other
functions cannot have an active session.
"Export A Session" allows for the generation of ASCII text files
containing all the data necessary to reconstruct the session,
candidate, and VE database records associated with one or more
sessions.
"Purge Sessions" deletes candidate records from the history
database, while leaving the session record in the session
database. This function is used to purge old candidate records
after they become too old (a year or more) and to keep the
history database from getting too large. Deleting a session
(Pressing the Delete key in "Session List" (section 5.3,
Define/Select Session, page 1), or purging should only be done
after the session data has been exported and saved for your
records.
"Sort Database Files" will sort and reclaim disk space used by
deleted records for all of the database files used by VEWD. This
function is typically used after deleting one or more sessions
from the history database, or after importing a number of
sessions in no particular order.
"Generate FCC filing data" is used to generate an ASCII text file
containing the FCC required electronic filing data for one or
more more sessions. This function is useful to Volunteer
Examiner Coordinators only, since individual VE teams do not
electronically file with the FCC.
Import A Session
Figure 9-2 shows the form displayed after selecting "Import a
Session" item from the "Import/Export/Sort" menu. There is only
one field on this form, "filename". Entering the name of a
Volunteer Examination Data (VED) file and pressing return will
cause the file to be read and made the active session. Figure 9-
3 shows the screen displayed during the read operation. Once the
file is read, session counts are computed and the session
automatically merged into the history database. This results in
the display shown in Figure 7-8, Merging Session Message, on page
1. The file extension ".VED" is the default extension for VED
files. If a filename is entered without and extension the
default is automatically appended.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Import a Session º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º Enter Filename: 950318A.VED º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 9-2 Import a Session
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Importing session 4/08/95:A º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 9-3 Importing Session
If the Session date and ID contained in the VED file already
exists in the session database the display shown in Figure 9-4
appears. To load the session with a different ID, enter another
ID letter and press return. Up to 26 sessions can be stored with
the same date.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º Select another Session ID º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º º
º There is already a session for 4/08/95 º
º with the session ID A º
º º
º Please select another letter: A º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1
º Enter to continue Escape to abort º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 9-4 Importing multiple sessions with the same date
The filename of the VED is normally ignored by the import
function (The session date and ID is used by the Export function
to generate the filename). There are three (3) exceptions to
this behavior. If the filename is "TODAY", "TOMORROW", or
"YESTERDA" the session date is set to today, tomorrow, or
yesterday's date respectively. Today's date is obtained from the
computer's internal date.
Export Current Session
Figure 9-5 shows the screen displayed after selecting the "Export
Current Session" item from the "Import/Export/Sort" menu. This
function generates an ASCII text file containing all the data
necessary to reconstruct the session, candidate, and VE database
records associated with this session. It is the only function on
"Import/Export/Sort" menu that requires an active session. This
file consists of 7 sections:
1) Header comment line
2) Session definition line
3) Zero (0) or more code slot definitions
4) Attending VE Count
5) Two line pairs of VE records
6) Candidate count
7) Three line pairs of candidate records
Refer to section 13.1, Export file format, on page 1, for the
full format of the VED file.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Exporting Current Session º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 9-5 Exporting Current Session
Export A Session
Figure 9-6 shows the screen displayed after selecting the "Export
A Session" item from the "Import/Export/Sort" menu. This
function generates an ASCII text files containing all the data
necessary to reconstruct the session, candidate, and VE database
records associated with a previously merged session. The
following paragraphs describe the columns in the table.
"*" is visible to the left of the session date if the session has
been marked via Alt-M. Only marked sessions are exported. This
allows multiple VE teams to share their data while allowing each
VE Team leader to select just their sessions.
"Date" is the date of the session followed by the session ID.
The purpose of session ID is to provide a unique designation for
each session when multiple sessions occur on the same day.
"Location" is the location of the session
"Sponsor" is the group or club sponsoring the examination session
"Cand" is the total number of candidates served at the session
"VE's" is the total number of VE's that supported the session
"D" is the session deleted flag. If a "Y" is shown, the
candidate data for this session is no longer stored in the
history database (VICTIMG.DAT). It is therefore unavailable for
this function.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I»
º Export Sessions º
º Session List º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º * Date Location Sponsor Cand VE's D º
º * 4/08/95:A Amherst, NH WW1Y - Sample 26 5 º
º * 3/18/95:A Nashua, NH Nashua Area Radio Club 27 13 º
º 2/11/95:A Manchester, NH Amoskeag Radio Club 20 12 º
º 1/19/95:A Salem, NH KY1N Memorial Session 21 14 º
º 12/10/94:A Nashua, NH Nashua Area Radio Club 27 9 Y º
º 11/16/94:A Nashua, NH Nashua Area Radio Club 47 6 Y º
º 11/13/94:A Manchester, NH NH Council of VE's 26 4 Y º
º 11/12/94:A Manchester, NH Amoskeag Radio Club 16 10 Y º
º 10/20/94:A Salem, NH KY1N Memorial Session 25 12 Y º
º 9/17/94:A Nashua, NH Nashua Area Radio Club 36 16 Y º
º 7/21/94:A Salem, NH KY1N Memorial Session 18 10 Y º
º Total sessions: 20 Marked Sessions: 2 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º ALT-M to Mark/Unmark Escape to Abort Enter to Continue º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I¼
Figure 9-6 Export Sessions List
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-M toggles the "*" mark for the highlighted session.
Once all desired sessions are marked pressing the return key will
cause a separate VED file to be generated in the current default
directory. If the file exists, it is overwritten. The format of
the filename is YYMMDDx.VED, where YYMMDD is the session year,
month, date, and x is the session ID. Figure 9-7 shows the
message displayed while the VED file for a particular session is
being generated. Refer to section 13.1, Export file format, on
page 1, for the full format of the VED file.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Exporting session 4/08/95:A º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 9-7 Exporting session message
Purge Sessions
Figure 9-8 shows the screen displayed after selecting the "Purge
Sessions" item from the "Import/Export/Sort" menu. This function
removes candidate records from the history database
(VICTIMG.DAT). This differs from the delete session function, in
that the session record remains. This function is used to reduce
the size of the history database. It is recommended that the
data necessary to reconstruct the session, candidate, and VE
database records associated with a session be saved in a VED file
if it is desired to maintain long term records. The following
paragraphs describe the columns in the table.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I»
º Purge History Records º
º Session List º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º * Date Location Sponsor Cand VE's D º
º 4/08/95:A Amherst, NH WW1Y - Sample 26 5 º
º 3/18/95:A Nashua, NH Nashua Area Radio Club 27 13 º
º * 2/11/95:A Manchester, NH Amoskeag Radio Club 20 12 º
º * 1/19/95:A Salem, NH KY1N Memorial Session 21 14 º
º 12/10/94:A Nashua, NH Nashua Area Radio Club 27 9 Y º
º 11/16/94:A Nashua, NH Nashua Area Radio Club 47 6 Y º
º 11/13/94:A Manchester, NH NH Council of VE's 26 4 Y º
º 11/12/94:A Manchester, NH Amoskeag Radio Club 16 10 Y º
º 10/20/94:A Salem, NH KY1N Memorial Session 25 12 Y º
º 9/17/94:A Nashua, NH Nashua Area Radio Club 36 16 Y º
º 7/21/94:A Salem, NH KY1N Memorial Session 18 10 Y º
º Total sessions: 2 Marked Sessions: 2 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º ALT-M to Mark/Unmark Escape to Abort Enter to Continue º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I¼
Figure 9-8 Purge History Records
"*" is visible to the left of the session date if the session has
been marked via Alt-M. Only marked sessions are exported. This
allows multiple VE teams to share their data while allowing each
VE Team leader to select just their sessions.
"Date" is the date of the session followed by the session ID.
The purpose of session ID is to provide a unique designation for
each session when multiple sessions occur on the same day.
"Location" is the location of the session
"Sponsor" is the group or club sponsoring the examination session
"Cand" is the total number of candidates served at the session
"VE's" is the total number of VE's that supported the session
"D" is the session deleted flag. If a "Y" is shown, the
candidate data for this session is no longer stored in the
history database (VICTIMG.DAT). Having already been purged, it
is therefore unavailable for this function.
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-M toggles the "*" mark for the highlighted session.
Once all desired sessions are marked pressing the return key will
cause the candidate records associated with each session to be
removed from the history database. Figure 9-9 shows the message
displayed while purging a particular session. Once a session is
purged, it may no longer be selected for any VEWD function except
to delete the session (See section 5.3, Define/Select Session,
page 1)
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Purging session 4/08/95:A º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 9-9 Purging session message
Sort Database Files
Figure 9-10 shows the screen displayed after selecting the "Sort
Database Files" from the "Import/Export/Sort" menu. This
function will sort and reclaim disk space used by deleted records
for all of the database files used by VEWD. This function is
typically used after deleting or purging one or more sessions
from the history database, or after importing a number of
sessions in no particular order. This function can take minutes
if the databases are large, there are many records out of order,
and the computer is a slower model.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º This may take awhile. Please wait... º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 9-10 Sorting Databases
Generate FCC filing Data
Figure 9-11 shows the screen displayed after selecting the
"Generate FCC filing data" item from the "Import/Export/Sort"
menu. This function generates the session and candidate records
required by the Federal Communications Commission for electronic
submittal of amateur license information. This function is only
useful to a Volunteer Examiner Coordinator. The following
paragraphs describe the columns in the table.
"*" is visible to the left of the session date if the session has
been marked via Alt-M. Only marked sessions are exported. This
allows multiple VE teams to share their data while allowing each
VE Team leader to select just their sessions.
"Date" is the date of the session followed by the session ID.
The purpose of session ID is to provide a unique designation for
each session when multiple sessions occur on the same day.
"Location" is the location of the session
"Sponsor" is the group or club sponsoring the examination session
"Cand" is the total number of candidates served at the session
"VE's" is the total number of VE's that supported the session
"D" is the session deleted flag. If a "Y" is shown, the
candidate data for this session is no longer stored in the
history database (VICTIMG.DAT). It is therefore unavailable for
this function.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I»
º Generating FCC filing data º
º Session List º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º * Date Location Sponsor Cand VE's D º
º * 4/08/95:A Amherst, NH WW1Y - Sample 26 5 º
º * 3/18/95:A Nashua, NH Nashua Area Radio Club 27 13 º
º 2/11/95:A Manchester, NH Amoskeag Radio Club 20 12 º
º 1/19/95:A Salem, NH KY1N Memorial Session 21 14 º
º 12/10/94:A Nashua, NH Nashua Area Radio Club 27 9 Y º
º 11/16/94:A Nashua, NH Nashua Area Radio Club 47 6 Y º
º 11/13/94:A Manchester, NH NH Council of VE's 26 4 Y º
º 11/12/94:A Manchester, NH Amoskeag Radio Club 16 10 Y º
º 10/20/94:A Salem, NH KY1N Memorial Session 25 12 Y º
º 9/17/94:A Nashua, NH Nashua Area Radio Club 36 16 Y º
º 7/21/94:A Salem, NH KY1N Memorial Session 18 10 Y º
º Total sessions: 20 Marked Sessions: 2 º
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I1
º ALT-M to Mark/Unmark Escape to Abort Enter to Continue º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
I¼
Figure 9-11 Generate FCC filing data session list
In addition to the usual keys valid while on this screen, the
following functions are available by pressing the Alt key and the
specified letter key at the same time.
Alt-M toggles the "*" mark for the highlighted session.
Once all desired sessions are marked pressing the return key will
cause a file to be generated in the default directory containing
the FCC required format for the sessions and candidate records
associated with each session. The name of the generated file is
yymmdd.FCC, where yymmdd is the current date. If this function
was invoked from the "FCC Data Generation" item on the "Post-
Session Activities" menu, then yymmdd is the date of the current
session and the session ID is appended after the date. Figure 9-
12 shows the message displayed while purging a particular
session. Refer to section 13.2, FCC Filing Format, page 1, for
details on the FCC required filing format.
ÉIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII»
º º
º Generating FCC data for 4/08/95:A º
º º
EIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII¼
Figure 9-12 Generating FCC data
84
An Audio System for CW Testing
In addition to the VEWD program described previously, a separate
effort to develop an audio testing system for use at the 1993
ARRL New England convention was undertaken by Glenn E. Cabana,
WA1HMF, and Charles F. Hunt, KC1OX. While independent of the
VEWD program, the audio bar they developed is very useful, and
sometimes essential part of the examination process.
Goals
There are several considerations in the design and implementation
of an audio distribution system that are often overlooked.
Sometimes overly complex approaches are taken to solve some
simple basic problems. The primary design goal was reliability
above all else. Its debut was intended to be the 1993 ARRL
convention. Eight CW sessions of up to 15 candidates each were
planned. The next goal was to use off the shelf parts, readily
available to anyone wishing to undertake the task. Another
consideration was the availability of individualized volume
control for each candidate. By far, this is the most appreciated
feature of the design. The least of the concerns was cost.
Implementation
The heart of the design is a totally passive distribution network
that protects against shorts, provides near constant impedance
regardless of using none, one or all 16 audio positions, and high
frequency noise roll off. When combined with an off the shelf 20
Watt Public Address amplifier the package provided a simple, self
contained amplifier and distribution system that met all of our
goals.
Figure 10-1 is a schematic diagram of 4 of the 16 positions. As
mentioned, the design utilized a 20 watt PA amplifier into which
a small distribution circuit had been integrated. Two rows of
eight holes are drilled through the cover of the amplifier for
mounting the audio jacks. The jacks are uniformly spaced and
serve as the base for the physical mounting of all components.
Two buses mounted on standoffs, a ground and an audio input bus,
formed an inner and an outer loop around the audio jacks.
In the following discussion audio jack J1 will be used as a
reference. The remaining positions (J2 to J16) are identical.
The design provides a 68 ohm isolation resistor, R4, that is
always in the circuit. This provides protection from dead shorts
on the output, a guaranteed session and amplifier killer.
A 1.0 microfarad capacitor, C1, serves to roll off high end
noise. This is a definite need in some test environments.
Another 68 ohm resistor, R3, provides a minimum load when no
headphones are attached to the position. This resistor is
switched in and out as headphones are plugged into the
distribution panel.
Two ballast resistors, R1 and R2, provide the overwhelming
impedance determining factor. The amplifier load will vary
between 4 and 8 ohms depending upon the number of headphones
connected and volume at each position.
Each audio position used requires a 20 foot extension cable, a 1
foot cable with volume control, and 1 set of headphones. With
the addition of a cassette tape player the system provides a
total of 16 positions, allowing 15 candidates to test and one VE
to monitor the audio output.
Table 10-1 provides a parts list and approximate cost in 1995
dollars. The total cost for the system was spread over three VE
teams in the Southern New Hampshire area. It has performed
flawlessly at over 25 sessions and has greatly simplified the
logistics of running the code examinations. At all three sites
the code exams are given at the same time, and in the same room,
as the written exams.
Table 10-1 Audio Bar Parts List
Qty Description Part Number Unit Cost
Cost
1 Audio Cassette Player Radio Shack 14- $29.99 $29.99
1150
1 20 watt Audio PA Amplifier Radio Shack 32- $79.99 $79.99
2034
16 Closed 1/8" 3 conductor Radio Shack 274- $1.59/ $12.72
mini-jacks 246 2
32 Resistor, 68 ohms, ½ watt Radio Shack 271- $0.49/ $3.43
1106 5
16 1.0 microfarad capacitor Radio Shack 272- $0.99 $15.84
996
2 Resistor, 20 ohms, 5 watts Mouser 28PR004- $0.39 $0.78
20
16 20 foot extension cables, Radio Shack 42- $6.39 $102.2
2462 4
16 1 foot cables with volume Radio Shack 42- $4.99 $79.84
controls 2459
16 Nova-35 headphones Radio Shack 33- $5.99 $95.84
1100.
Total Cost (1995 $
prices) 420.67
Figure 10-1 Audio Bar Schematic
Volunteer Exams Well Done Version 2.0 April 8, 1995
94
An Integrated Examination Session
Despite the benefits of computer automation, printed CSCE's, and
an efficient CW audio system, the examination session at the
1993 New England Division convention would have been a disaster
without careful planning and organization. Planning meetings
were held in the months before the convention to determine the
best way to run a large walk-in session. There is a very real
risk of losing control of the session due to mass chaos and
confusion. The major issues that need to be covered to avoid
running into trouble are:
· Physical security of examination materials
· Minimizing the possibility of cheating and/or fraud.
· Paperwork - Getting it, tracking it, keeping it all
together.
· Ensuring candidates come in, test, and leave as efficiently
as possible
These issues were addressed by:
· Well laid out examination area
· A single point of entry and exit
· Positive verification of identity of everyone in the
examination area
· Preparation of a large quantity of unique examinations
· Pre-screening outside the examination room
· Providing job descriptions for each task that would be
performed.
· Assigning VE's to specific job(s) and ensuring that that the
responsibilities are understood
Physical Layout of Examination Area
Figure 11-1 shows the physical layout of the examination area
used for the session. There was a single door for entry and
exit. All other doors were locked and blocked off. Space was
provided outside the examination area for candidates to prepare
610's. VE's were available to answer questions. Three VE's were
located directly outside the single entrance. Two were seated at
a table and would provide the initial checks of identification,
and verify that the candidate had the proper originals and
photocopies of any required paperwork. A copier was located just
inside the examination area in the event a candidate was only
missing a photocopy. The third VE stood in the doorway and
provided the physical security for the examination area. No one
was allowed into the room unless they provided:
· Positive ID (personal recognition by another VE qualified)
and a valid VE badge.
· Positive ID and valid SIGNED FCC form 610.
· Positive ID and a valid CW reservation
· Positive ID and a valid re-admittance pass.
Positive ID for candidates was any FCC approved identification.
In the event a candidate had to leave the room between tests, or
if a candidate was registered for a CW examination at a later
time they were given a pass to re-enter the examination room.
Passes were issued by a single VE, and were signed by that VE at
the time of issue to prevent unauthorized duplication of the
pass.
Managing Unique Examinations
To minimize the possibility of cheating and to reduce the
monitoring burden on the VE team, unique examinations were
prepared for each license class. The numbers ranged from thirty-
six unique copies of the Novice and Technician exams, to ten for
the Amateur Extra exam. Of major importance is the ability to be
able to quickly and reliably identify the appropriate grading
template to use for each exam. Failure to this will result in a
backlog of examinations.
Figure 11-1 Convention Examination Layout
All examinations were generated using the ARRL's GENTEST
software. The test design numbers were designed to encode the
examination element and the template number. The information was
encoded twice in case the candidate made a mistake in writing
down the test number and it was not caught before the answer
sheet and examination were separated. Each test design number
was nine digits long. The first three digits encoded the
examination element and template number in a numbering scheme
called "nines-complement". This prevented duplication of the
same sequence of digits at the beginning and end of the test
design number. It was felt that if a candidate might transpose
or miswrite a number sequence, they might do it twice if the
sequences were the same. Using nines-complement obscures the
pattern and reduces this possibility. The last three digits
encoded the examination element and template number in a normal
manner. The middle three digits were generated randomly
providing a thousand different examination possibilities within a
particular element and template. Table 11-1 provides the mapping
from examination element to element key number. Table 11-2
provides the equivalent nines-complement values for each digit.
Table 11-3 provides some examples
Test Element Element
Element Key
2 1 Novice
3A 2 Technici
an
3B 3 General
4A 4 Advanced
4B 5 Extra
Table 11-1 Element Key
Normal 9's
Digit Compleme
nt
0 9
1 8
2 7
3 6
4 5
5 4
6 3
7 2
8 1
9 0
Table 11-2 Nine's Complement Chart
Test Element Template
Design #
876999123 Novice 2 2-3
738762261 Technic 3A 6-1
ian
675104324 General 3B 2-4
507654492 Advance 4A 9-2
d
437232562 Extra 4B 6-2
728412217 Technic 3A 7-1,
ian Where
the last 2 digits of the test
number are transposed.
Table 11-3 Sample Test Design Numbers
Job Descriptions
There are a number of tasks that must be accomplished in order to
have a successful, efficient examination session. The frantic
and chaotic activity of a large session make it easy to overlook
a task. To help prevent that from occurring, a number of
specific "job descriptions" were written. These explained the
task and detailed specific steps and possible pitfalls. Each VE
was assigned one or more jobs. The following paragraphs describe
each of the "jobs".
Team Leader/Gadfly
The session team leader is responsible for the preparation and
planning of the session. This includes:
· Verifying suitability of the examination site. This
includes power availability, room layout, lighting, seating
capacity, etc.
· Putting together a team of VE's to run the session
· Assigning specific tasks to each VE.
· Resolve any issues arising during the session
The team leader's primary role during the session is to be the
gadfly. No other permanent jobs were assigned. The team leader
needed to be available to handle each and every crisis as it
arose. Familiarity with every other task was essential, and
allows the team leader to identify problems and take steps to
correct them.
Things to remember:
· Decide and delegate
· Don't get tied down performing another VE's task
· Give priority to the banker, registrar, clerk,
candidates/floorwalkers, and graders, in that order. It helps
prevent bottlenecks from arising
Check-in Assistant
Check in assistants are the first VE's to make contact with the
candidate. They are located outside the examination area. They
are responsible for verifying the candidate has everything needed
for the examination. Since they are not in the examination room
they are not official ID checks. They provide a prescreening of
the paperwork to minimize disruption once the candidates enters
the examination room. Checks include:
· Valid ID
· Original license and photocopy
· Original CSCE's and photocopies
· A properly filled-in, SIGNED FCC form 610
Things to remember:
· Form 610 filled out properly (Check every field!), including
· Year of birth is not the current year
· Item 6 (environmental impact) choice selected
· Candidate's signature present
· Nothing in section 2 is checked
· Remove excess documentation (e.g. CSCE for 1A with a
Technician Plus license)
· Have candidates keep ID out since there will be further ID
checks
ID Checker
The ID checker, located at the entrance to the exam room, is
responsible for ensuring that only authorized individuals gain
entry. This is the first offical ID check. Positive ID is
always required. Additionally each person must have one of the
following:
· A valid VE badge.
· A valid SIGNED FCC form 610.
· A valid CW reservation
· A valid re-admittance pass.
For candidates, the ID checker is also responsible for verifying
the candidate's paperwork. This includes:
· Original license and photocopy
· Original CSCE's and photocopies
· A properly filled-in, SIGNED FCC form 610
Things to remember:
· Positive ID is always required!
· Form 610 filled out properly (Check every field!), including
· Year of birth is not the current year
· Item 6 (environmental impact) choice selected
· Candidate's signature present
· Nothing in section 2 is checked
· Remove excess documentation (e.g. CSCE for 1A with a
Technician Plus license)
· Have candidates keep ID out since there will be further ID
checks
Banker
The Banker is the first of the three VE's located behind the
paperwork table. This is the second official ID check.
Responsibilities of the banker include:
· Collecting the test session fee
· Refunding the fee to candidates that have only taken
elements 1A or 2
· Positioning the FCC form 610 for data entry by the
Registrar.
· Verifying ID and all paperwork
· Determining which elements the candidate wants to take.
· Filling out and signing CW reservations and re-admittance
passes
If a portable copier is available, it should be located near, and
operated by, the banker. The banker needs to be familiar with
the duties of the registrar and the clerk. If a candidate is
only interested in a CW test and is scheduled to test at a later
time, the candidate is given a CW reservation and told to return
10 minutes before the test is scheduled. Returning candidates go
directly to the ID checker at the door, bypassing and initial
registration line.
Things to remember:
· Pick an order (e.g. Check 610, Give to Registrar, Verify
remaining paperwork, collect fee) and stick with it
· Positive ID is always required!
· Form 610 filled out properly (Check every field!), including
· Year of birth is not the current year
· Item 6 (environmental impact) choice selected
· Candidate's signature present
· Nothing in section 2 is checked
· Inform the registrar of CSCE credits and dates!
Registrar
The Registrar is the second of the three VE's located behind the
paperwork table. This is the VE operating the computer and
provides the third official ID check. Responsibilities include:
· Verifying ID and paperwork
· Entering the candidate's information into the VEWD program
· Determining which elements the candidate wants to take. (If
not done by banker)
· Passing the candidate off to a seater or back to the Banker
for a CW reservation
· Passing the paperwork to the clerk
· Recording grades
The registrar needs to be very familiar with the operation of the
VEWD program. The registrar also needs to be familiar with the
duties of the banker and the clerk.
Things to remember:
· Positive ID is always required!
· Form 610 filled out properly (Check every field!), including
· Year of birth is not the current year
· Item 6 (environmental impact) choice selected
· Candidate's signature present
· Nothing in section 2 is checked
· Double-check license class, especially if already in the
database.
· Watch out for candidates with similar or identical names.
Especially Sr., and Jr.
· Be clear about any notes made.
· Return all originals!
· Always look at the grades entered!!!
Clerk
The Clerk is the third of the three VE's located behind the
paperwork table. Responsibilities include:
· Initially filing the candidate's paperwork
· Adding examination papers when they arrive
· Removing CSCE's and 610's from the printers
· Putting together the final paperwork package for signatures
· Verifying the CSCE is consistent with the paperwork
The clerk also needs to be familiar with the duties of the
registrar and the banker. The level of filing detail required is
a function of session size. For average sessions, an expanding
14" by 9" folder labeled from A to Z is sufficient. Candidates
are filed alphabetically by first letter only. Keep the
candidate's paperwork vertical and sticking out from the folder
until they complete, then place it down into the folder. For a
large session, individually labeled manila folders keep better
track of the paperwork. Candidate's are filed alphabetically by
last name. The manila folders can be kept in a suitable box or
placed in hanging folders.
Things to remember:
· Don't get distracted. Finish filing what's in your hand
before taking something else.
· Verify the CSCE credits against the paperwork. Draw a
circle around the elements earned after verification!
· Verify the printed form 610 data against the original form
610.
· Have well-defined places to pile the inevitable backlog,
including:
· To be initially filed
· Continuing candidates' exams
· Completed candidates' exams
· Waiting for signatures
· Done, finished, candidate gone.
· Watch out for candidates with similar or identical names.
Don't mix up the paperwork.
· If using paper clips, put a paper clip on single 610's. It
will be needed later when the first exam results arrive.
Seater
The Seater is responsible for seating the candidate after
registration and providing the initial examination and
instructions. The job of seater is often combined with the
notifier and floorwalker jobs. At least one seater must always
be near the registrar to take the newly registered candidate and
to get from the banker or registrar which test element to provide
to the candidate.
Things to remember:
· Don't leave the registrar unsupported.
· All elements issued must be cleared by the registrar
· Check candidate's calculators
· Make sure all chiming watches are off.
· Explain how to fill in the answer sheet, with emphasis on
the candidate's name, element number, and test design number.
· Tell candidates to raise their hand for assistance
Notifier
The Notifier is responsible for:
· Picking up graded examinations
· Notifying the candidate of the grade.
· Determining if the candidate is done, or is going to take
another element
· NOTIFYING THE REGISTRAR OF THE GRADE AND STATUS
· Delivering the examination paperwork to the clerk
· Delivering the next exam element to the candidate.
The job of notifier is often combined with the seater and
floorwalker jobs. It is critically important that the registrar
be told the grade and continuation status of the candidate. If
the database is not constantly kept up to date, the session will
become a disaster. The most efficient way to tell the registrar
is:
1) Wait until the registrar is ready.
2) Give the candidate's last name.
3) Wait until the registrar gets the candidate's record and
confirms it (by saying the first name for example)
4) Indicate grade (passed, failed) followed by the element
number
5) Indicate what the candidate is doing next (Done, taking
element x)
Don't hand the examination to the registrar or hold it out in
front of you. The registrar will be looking at the computer
screen, not you. For example:
a) Smith, Mary Passed 3A, Taking 3B
b) Doe, John T, Failed 4A, Done
c) Jones, Fred C Jr. Failed 2 Re-registering
Things to remember:
· Do not discuss or show results to the candidate, Pass/Fail
and number right only.
· Ascertain complete or done status
· Know what the re-registration criteria are and whether the
candidate is eligible
· All elements issued must be cleared by the registrar
· Explain how to fill in the answer sheet, with emphasis on
the name, element number, and test design number.
Floorwalker
The Floorwalker is responsible for:
· Monitoring the candidates
· Picking up completed examinations
· Verifying the candidate has recorded their name, the test
design number and element number on the answer sheet.
· Verifying that no marks were made in the test booklet.
· Bringing the examination to the graders.
· Returning the examination to the pile.
The job of floorwalker is often combined with the seater and
notifier jobs.
Things to remember:
· Be observant. Keep checking the candidates.
· Verify the test design number is written correctly before
separating the exam booklet from the answer sheet.
Grader
The grader has the most straightforward task, but one of the most
important. Graders are responsible for reliably and accurately
grading each examination.
Things to remember:
· Be careful and thorough.
· Align the template properly (if using the overlay keys)
· Make sure the notifiers know when an exam is graded.
CW Tester/CW Assistants
The CW tester is responsible for running each of the code tests
during a session. This includes:
· Setting up and putting away the audio system
· Explaining the testing process to the candidates
· Informing the registrar when the CW test starts and stops
· Operating the audio system and monitor the code tape
The CW assistants aid the CW tester. Their responsibilities
include:
· Collecting CW reservations and including with the paperwork
· Making sure the CW Tester informs the registrar when the CW
test starts and stops
· Assisting the CW tester in the administration of the code
tests.
Often the CW tester and CW assistants will grade the Morse tests.
With the use of the audio bar this is more a matter of
convenience than necessity since the code test can be held in the
same area as the examination room.
Things to remember:
· Announce the session policy on dot-dash transcription
· Be observant. Keep checking the candidates.
· Verify the answer sheets are filled in properly.
Awarder
The Awarder congratulates the new or upgraded amateur. This
includes:
· Having the candidate review the printed CSCE and 610 for
accuracy.
· Having the candidate SIGN the CSCE and FCC form 610
· Explaining "what happens next"
· Requesting the candidate wait at least 2 weeks before
calling the FCC
· Returning all paperwork to the clerk.
With candidate signatures needed on both the CSCE and the printed
FCC form 610 the single most important duty of the awarder is to
GET THE CANDIDATE'S SIGNATURE! This is sufficiently critical
that it may be best to assign this job to one or two VE's and not
combine it with the seater, notifier, or floorwalker jobs.
Things to remember:
· GET THE CANDIDATE'S SIGNATURE
Staffing Requirements
The number of Volunteer Examiners needed to run a successful
session depends to some extent on the number of candidates that
appear. Table 11-4 lists the minimum comfortable staffing levels
for the "average" session. Table 11-5 lists the minimum
levels for a large session.
Job Description #
VE's
Team Leader/ID 1
Checker/Awarder
Banker/Floorwalker 1
Registrar 1
Clerk 1
Check-in 1
Assistant/Floorwalker/Seater/
Notifier
Grader 3
CW Tester 1
CW Assistants 2
Total 11
Table 11-4 Staffing for a session of 15-35
Job #
Description VE's
Team Leader 1
Check-in 2
Assistant
ID Checker 1
Banker 1
Registrar 1
Clerk 1
Seater 2
Notifier 2
Floorwalker 3
Grader 5
CW Tester 1
CW 2
Assistants
Awarder 1
Total 23
Table 11-5 Staffing for a session of 100 plus
101
Troubleshooting
Errors and messages
This section lists, in alphabetical order by first word, all the
errors and warning produced by VEWD. Where necessary, additional
explanation is provided, along with the possible causes and
corrective actions available.
All slots at this speed are either closed or full.
You have tried to mark a candidate as "wanting" a code
element, and all slots at that speed are closed or full, and
there are no "floating" slots unassigned. If there actually
is space available for the candidate, verify that the slot
maximum is correct, and that the slot has not been closed,
either manually or due to time. Increasing the maximum
number of candidates is done on the "Create/Modify/Delete
Session" form in "Pre-session Activities". To avoid
automatically closing code slots, set the "Close Code Slots
when time is past" option to N on "Session Defaults", also
under "Pre-session Activities". To open, or force open a
code slot whose time has past, use the " Open/Close Code
Slots" form under "Miscellaneous Stuff" in "Session
Activities" This can only occur when code slots are in use.
Allocated CW slot NN as XX WPM.
Press Escape to abort, or Control-Enter to accept.
You have marked a candidate as "wanting" a code element, and
all slots at that speed are closed or full but there is an
unallocated "floating" slot (i.e. one with the speed set to
0 WPM) numbered XX. Pressing Control-Enter causes the
floating slot to be assigned the specified speed. Pressing
escape results in the slot not being allocated, and the
cursor remains on the current field. This only occurs when
code slots are in use.
Are you sure that callsign is correct??? There is a
<CANDIDATE'S NAME> in the database with
XXXXXX as their callsign instead of YYYYYY
Press Control-Enter to continue, or the letter C to
correct the callsign and use the stored address/phone #.
A history record with the same name (First, Last, Suffix,
and Middle initial) was found in the database, but the
callsigns are different. This is usually due to miss-typing
the callsign, but may also be due to a callsign change or
just another amateur with the exact same name. Pressing
Control-Enter causes no data fill-in to occur. Pressing C
will fill in the candidate data from the history record and
correct the callsign. In the case of a callsign change you
can select C, then go back and re-enter the new callsign.
This saves re-entering the address and CSCE information.
Backup in progress
Please wait...
A timed or manually selected backup is taking place. No
other VEWD activity can take place until the backup is
complete.
Call area must be one of the following:
01-09 for Districts 1 through 9, 10 for Call district 0,
11 for Alaska, 12 Caribbean, 13 Pacific, or
DX for foreign. Leading zeros must be specified.
The call district on the "Create/Modify/Delete Session" form in
"Pre-session Activities" must be one of the above values.
Candidate <CANDIDATE'S NAME> Has been re-registered.
Candidate must receive a different test version
The candidate has been re-registered. A different test
version MUST be used.
Cannot delete slots containing candidates.
You have tried to modify a session by reducing the number of
code slots on the "Create/Modify/Delete Session" form in
"Pre-session Activities". Some of the slots that would be
deleted by the change already have candidates assigned.
Press Escape and change the candidate records to remove them
from the code slots and re-try. Note that this message is
displayed once for each code slot that would be deleted that
contains candidates. This only occurs when code slots are
in use.
Cannot delete the last configuration record.
You have attempted to delete the only session configuration
record. There must be at least one session configuration
available for VEWD to work properly.
Cannot have an active session.
You have attempted a function that cannot have an active
session. This is indicated by the session status counts
displayed at the bottom of the screen. Merge or clear the
session and re-try.
Cannot perform function unless:
Candidate = Pending, Match = First,
and Value = Wants (or code slot).
You have pressed Alt-T on the "Element Status" display with
different values than the ones specified above. The Alt-T
function is used only under "startup" conditions where a
number of candidates have been registered and then are going
to be given their exams. This results in a block of
candidates changing from the "Wants" state for the desired
element, to the "Taking" state. The "Element Status"
display can report many candidate/status variations where
this function would not be useful.
Cannot print CSCE or 610 for <CANDIDATE'S NAME>
without address, city, and state.
Press Enter to update, or escape to abort printing.
You have tried to print a CSCE or 610 for a candidate who
does not have a complete address registered. This can be
from the automatic print when a candidate completes, or from
a manual print from the "Print CSCE's and 610's" menu.
Pressing Enter brings up the registration screen. After the
registration form is completed the print is re-attempted.
Pressing escape aborts the print attempt. This error can
only occur if the "Require Full Address At Registration"
option is set to N.
Cannot use a deleted session.
You have attempted a function that cannot be performed on a
deleted session. If the session data was exported before
the session was purged it can be imported and the desired
function performed.
Class cannot be NONE unless callsign is blank.
The class field on the candidate registration form is "None"
and the callsign field contains a callsign. Specify the
class shown on the original FCC issued operator license
presented at the session. This is NOT the license class
granted via a previous CSCE.
Could not re-allocate a code slot for the candidate.
Manually check and reschedule the CW test.
A valid code slot could not be found while attempting to re-
register a candidate. Verify that the code test can be re-
administered and locate a suitable slot. This can be done
from either the "Update Candidate Status" form or the
"Register Candidate" form. This only occurs when code slots
are in use.
CW slot XX has been deallocated.
It is now available for any code speed.
You have deleted the last (or only) candidate in the
specified code slot. This slot was originally a "floater"
and was dynamically assigned. Since it is still open and
now empty, it is re-assigned as a "floater". This only
occurs when code slots are in use.
Deleting associated candidate
records for this session. Please Wait...
You have deleted a session. All candidate records are
removed from the history database and the session record is
removed from the session database. There is no longer any
record of the session in VEWD. If the session was exported
first, it may later be imported.
Deleting the session will result in the loss of all data.
To reduce the history file size, consider purging instead.
Press Control-Enter to delete, Escape to abort.
You have pressed delete from the "Session List" table in
"Pre-Session Activities". This is a warning and a
recommendation to purge the session rather than deleting it
completely.
Exporting Current Session'
The current session data is being written to a file of the
form YYMMDDX.VED.
Exporting session MM/DD/YY:X
The specified session data is being written to a file of the
form YYMMDDX.VED.
Form not implemented yet.
The function selected is currently not supported by VEWD.
This should only occur with preliminary versions.
Generating FCC data for MM/DD/YY:X
The FCC required filing data for the specified session data
is being added to a file of the form YYMMDD.FCC.
Generating FCC electronic filing data for current session
The FCC required filing data for the current session is
being written to a file of the form YYMMDDX.FCC.
Generating VE Signature Lists
This may take awhile. Please wait...
The list of signing VE's is being generated for the marked
sessions and is being written to the file SIGNLIST.TXT
<CANDIDATE'S NAME>
Has been uncompleted.
You have selected Alt-U to "uncomplete" a candidate
previously marked as done.
<CANDIDATE'S NAME>
Has taken elements other than 1A and/or 2,
A session fee must be collected.
Press Control-Enter when the fee has been paid,
or Press Escape to leave fee at $0.00.
The specified candidate has not paid a session fee and a non
Credit, Exemption, or CSCE status was just entered for
elements 1B, 1C, 3A, 3B, 4A, or 4B. Collect the session fee
and press Control-Enter. Do not continue until the
appropriate action has actually taken place.
<CANDIDATE'S NAME>
Has taken only Novice elements.
The session fee must be refunded.
Press Control-Enter to change the fee to $0.00,
or Press Escape to leave unchanged.
The candidate has just been marked done and has only taken
elements 1A and/or 2. Select the appropriate choice. Do
not continue until the appropriate action has actually taken
place.
<CANDIDATE'S NAME>
Has taken only Novice elements.
The session fee must be refunded.
However, it will be applied to re-registration.
Alt-R has been pressed to re-register a candidate that has
paid a session fee and has only taken elements 1A and/or 2.
This is an informational message. No action is required.
If Verified is `*', then Notes cannot be blank.
You must provide a reason.
"Identity Verified" has been set to an asterisk (*) during
candidate registration. An explanatory note must be
provided. Add the note and continue.
Importing session MM/DD/YY:X
The specified session is being imported into the VEWD
databases.
Invalid CSCE date or CSCE over 365 days old.
The value just entered into the element field has not been
recognized as any valid status (Wants, Passed, etc.) or a
code slot. It is assumed to be a CSCE date. If it is a
valid format date (mm/dd/yy, without leading zeros on the
month and day) the date is more than 365 days ago. The
CSCE is no longer valid for the element credit specified.
If this CSCE is being presented for element 1A credit with a
Technician class license issued between 14 February 1991 and
20 December 1994 do not enter the CSCE date in an element
status field. Set the license class of the candidate to
TechPlus.
Invalid Session.
An error occurred while reading the session record. The
hard disk or VEWD databases are corrupted. Restore from
backup copies.
Invalid U.S. Call sign.
The callsign just entered is not a valid US callsign based
on FCC and ITU regulations at the time the program was
written. If the callsign is indeed valid, obtain the latest
version of VEWD.
Loading the Candidate records for this
session. Please Wait...
The selected session data is being loaded into the candidate
and attending VE databases from the session record and the
history database.
Merging the Candidate and VE records for
the active session. Please Wait...
The current session is being merged into the history
database.
No Candidates Available
There are no pending candidates on to display on the
selected list. The show all option (Alt-A) is automatically
selected.
Please Specify Address.
A non-blank address must be entered for the candidate.
Please Specify City/State.
A non-blank City and State must be entered for the
candidate.
Please verify class matches that shown on license.
A candidate has just been registered that tested at a prior
session and earned an upgrade. Verify the current FCC
license and update the candidate's class if required. The
program will never automatically insert the earned class at
a prior session as the current class. This must be manually
done by the VE team after inspection of the original FCC
issued license.
Pre-registered candidate not verified
Please Verify this candidate's identification
and the originals of any license/CSCE's presented.
When done, change verified to Yes on the registration form.
The "Identity Verified" field for the candidate is set to
"N". The "Update Candidate Status" form cannot be displayed
unless this field is "*" or "Y". This field is
automatically set to "N" if a session is created for a
future date and candidates are registered before that date.
Printing 610 for
<CANDIDATE'S NAME>
Please Wait...
An FCC form 610 is being printed for the specified
candidate. No other activity can occur until it is
completed. Have the candidate verify that all printed
information is correct!
Printing CSCE for
<CANDIDATE'S NAME>
Please Wait...
A CSCE is being printed for the specified candidate. No
other activity can occur until it is completed. Have the
candidate verify that all printed information is correct!
Purging session MM/DD/YY:X
This may take awhile. Please wait...
The specified session is being purged from the history
database. The session record will remain in the session
database,
Recomputing VE Session Counts
This may take awhile. Please wait...
VE session attended counts and the last session attended
field in the VE information database is being recomputed
from all the session records.
Removing Candidate and VE records from
the history database. Please Wait...
The current session is being re-merged into the history
database. The old records are being removed.
Select a session first.
The selected function requires an active session. Select or
create one in "Pre-Session Activities"
Slot is for a different speed. Choose another.
You have tried to force a candidate into a particular code
slot by specifying "-nn" or "hh:mm-nn" instead of "Wants"
and the specified code slot is for a different speed than
the element status field the cursor is currently in. Move
to the correct element (1A, 1B, or 1C) or select the a code
slot for the right speed. This only occurs when code slots
are in use.
Specified CW Slot is closed. Choose another.
You have tried to force a candidate into a particular code
slot by specifying "-nn" or "hh:mm-nn" instead of "Wants"
and the specified code slot is closed. Choose a different
slot or open the slot from the "Open/Close Code Slots" form
(Session Activities -> Miscellaneous Stuff -> Open/Close
Code Slots). This only occurs when code slots are in use.
Time does not match specified Slot.
You tried to specify a particular code slot of the form
"hh:mm-nn" and the time recorded for slot nn does not match
the value you entered. Use the correct time or specify the
code slot without the time ( -nn). This only occurs when
code slots are in use.
** UGLY ERROR: PASSED + FAILED <> TOTAL FOR NEXT SESSION **
This error is found in the FCC electronic filing data file.
It indicates a problem with the session data. In general it
results when FCC electronic filing data is generated for a
session that is still in progress, or was accidentally
merged into the history database before it was completed.
VE specified is ineligible to sign forms for this candidate.
The VE callsign just entered as a CSCE or 610 signer is a
General or Advanced class VE and the candidate has passed
elements above Technician. Only Amateur Extra class VE's
can sign for this candidate.
VE specified is not registered at this session.
The VE callsign just entered as a CSCE or 610 signer is not
registered at this session. Correct the callsign or
register the VE as supporting the session.
VE's credentials or license have expired.
You have tried to add an attending VE whose license and/or
accreditation expiration dates stored in the database are
past. If the VE has renewed their license or accreditation
enter the new expiration dates. If the expiration dates are
left blank, they are ignored. An expired VE cannot serve at
the session!
Common Problems
This section list common problems and questions commonly
experienced while using VEWD. Whenever it appears that the
program is doing something unexpected check the following:
· Is the callsign and FCC license class correct?
· Is the effective and earned classes correct for the CSCE's
and paperwork provided?
· Is "Identity Verified" set to Yes?
· Does the action you are attempting make sense for the
license class of the candidate.
· Do you have the right session configuration selected?
· Is there session option that affects what you are trying to
do?
· Are the printers cabled up correctly and turned on?
Question: It won't look up and fill in the data on a candidate,
and I know that they tested before.
Answer: Lookup is multiple session configuration options.
Check that the ones you want are turned on. The lookup
will succeed only if the callsigns match, or if the first
name, last name, middle initial, and suffix all match
exactly. Lookups are only done when adding a candidate.
Check the history database to see if the candidate really
did test and not Jr., Sr, etc.
Question: It didn't automatically print a CSCE or 610.
Answer: Automatic print is a separate session configuration
option for CSCE's and 610's. Check that the ones you want
are turned on. Check that the printer selections are
correct, the printers are on-line, and you are not
printing to a file. Automatic printing of a CSCE is not
done if the "Identity Verified" field is set to "*". You
must use the print functions manually.
Question: I did the manual print like it said in the last
answer, but all the license classes were crossed out even
though the candidate earned his General.
Answer: If "Identity Verified" field is set to "*", the
assumption is that some required proof is missing. No
upgrade CSCE can be issued in these cases, so none can be
printed.
Question: OK, fine, but the candidate is coming to my house
tomorrow with his original license and I want to print two
CSCE's, one with the upgrade, and one without. How do I do
that?
Answer: Painfully. You can print a credit only CSCE from the
"Display/Print CSCE" list first. Then Press Alt-A to show
all candidates since the list normally only shows those
who have not been printed yet. Highlight the candidate
and press Alt-F for the full record. Change "Identity
Verified" to yes and reprint the CSCE. Then repeat the
process to change "Identity Verified" back to "*". Or you
could do the second one by hand. It's this hard
deliberately to make sure that you don't lose your license
by giving out upgrades by mistake.
Question: I entered a CSCE date, but when I leave the element
field it goes away without any warning.
Answer: Check the license class of the candidate. Are you
trying to enter a CSCE date for an element that the
license class already indicates. For example a CSCE date
for Element 1B doesn't make any sense for a General or
Advanced class licensee. The license already grants them
credit for that element. VEWD automatically clears out
CSCE credits that are no longer relevant.
Question: I hit return and the cursor jumps over element 2.
How do I get there?
Answer: VEWD tries to move among the element fields in a
"smart" manner. It automatically skips over elements that
are already granted by the candidates license class. A
Technician Plus license would cause elements 1A, 2, and 3A
to be skipped over when pressing down-arrow or return to
move to the next field. The same holds true when backing
up through the fields. While this is real useful,
occasionally it causes confusion. You can always get to a
specific element by pressing one of the function keys F2
through F9.
113
Database Definitions
In the tables describing databases field the Type column
will contain one of the following:
· Byte - An 8 bit (1 byte) unsigned integer
· Short - A 16 bit (2 byte) signed integer
· Long - A 32 bit (4 byte) signed integer
· Real - A 64 bit (8 byte) floating point number
· String - An alpha numeric string.
In the case of strings, the length of the string is shown in
parenthesis. For arrays of bytes, shorts, longs, and reals,
the number of elements is shown in parenthesis. For string
arrays, the length of each element followed by the number of
elements, are shown in parenthesis and are separated by a
comma. I.E. "String(6,50)" refers to a 50 element array of
6 character strings.
Export file format
This section describes the format of the ASCII text
generated by the Export function. This is not a free format
file. While there is some flexibility in placement of data,
it is quite limited. The format described here reflects the
version of VEWD at the time it was written and is subject to
change without notice.
Each VED file contains seven (7) sections, some of which are
may not be present. They are
1) A header comment line
2) Session definition line
3) Optional code slot definition lines
4) Attending VE Count
5) Optional VE records (2 lines per record)
6) Candidate count
7) Optional candidate records (3 lines per record)
The VED file header is the first line in the file. The line
generated by VEWD is of the form:
!! VEWD Version 2.00( 4/ 8/95) Exported session data file
The session definition line describes all the unique
information required to re-create the session record except
for the individual code slots. Table 13-1 describes the
format of the session definition lines.
The code slot definition lines are only present if the
number of code slots specified in the session definition
line is non-zero. There is one code slot definition line
per code slot. Table 13-2 describes the format of the code
slot definition lines.
The Attending VE count is a single line containing the
number of attending VE's. It may be zero. The VE lines are
only present if the Attending VE count is non-zero. There
are two VE lines per attending VE. slot. Table 13-3
describes the format of the first VE data line. The second
VE data line is the 256 character notes field, without
quotes.
The Candidate count is a single line containing the number
of candidates. It may be zero. The candidate lines are
only present if the Candidate count is non-zero. There are
three candidate lines per candidate. Table 13-4 describes
the format of the first candidate data line. Table 13-5
describes the format of the second candidate data line. The
third candidate data line is the 256 character notes field,
without quotes.
Table 13-1 VED Session definition line
Data Format Trailing
delimiter
Session Date MM/DD/YY None
Session ID 1 Character Space
City Quoted String Space
State Quoted String Space
Sponsor Quoted String Space
VEC Quoted String Space
Callarea Quoted String Space
Liaison Quoted String Space
Deleted Flag Quoted String "Y" Space
or "N"
Fee $x.xx Space
Retained $x.xx Space
Sequence Max nnn Space
Code Slots nn Space
CSCE VE #1 6 Characters None
CSCE VE #2 6 Characters None
CSCE VE #3 6 Characters None
FCC VE #1 6 Characters None
FCC VE #2 6 Characters None
FCC VE #3 6 Characters Space
VEC Receipt MM/DD/YY None
date
Table 13-2 Code Slot definition line
Data Format Trailing
delimiter
Time HH:MM Space
Status O, C or K Space
User WPM nn Space
Current WPM nn Space
Max nn None
Candidates
Table 13-3 VE definition line 1
Data Format Trailing
delimiter
First Name Quoted String Space
Middle Quoted String Space
Initial
Last Name Quoted String Space
Suffix Quoted String Space
Address Quoted String Space
City Quoted String Space
State Quoted String Space
Zipcode nnnnn Space
Night Phone (nnn)nnn-nnnn Space
Day Phone (nnn)nnn-nnnn Space
Callsign Quoted String Space
Class Quoted String Space
VE Expiration MM/DD/YY Space
License MM/DD/YY None
Expiration
Table 13-4 Candidate definition line 1
Data Format Trailing
delimiter
Sequence nnn Space
Number
Registration nnn Space
#
First Name Quoted String Space
Middle Quoted String Space
Initial
Last Name Quoted String Space
Suffix Quoted String Space
Address Quoted String Space
City Quoted String Space
State Quoted String Space
Zipcode nnnnn Space
Night Phone (nnn)nnn-nnnn Space
Day Phone (nnn)nnn-nnnn Space
Date of Birth mm/dd/yy Space
Callsign Quoted String Space
FCC Class Quoted String Space
Effective Quoted String Space
Class
Earned Class Quoted String Space
Table 13-5 Candidate definition line 2
Data Format Trailing
delimiter
Spacer 4 spaces None
CSCE Status Y, N, or P None
ID Verified Y, N, or * None
Complete Y or N None
610 Status Y or N Space
610 Item 4C Y or N None
610 Item 4D Y or N None
610 Item 4E Y or N None
610 Item 4F Y or N None
610 Item 6 Y or N Space
Cand Signed Y or N None
VE #1 Signed Y or N None
VE #2 Signed Y or N None
VE #3 Signed Y or N None
FCC Review Y or N None
Keyer 3 Characters Space
Initials
610 Item 7B MM/DD/YY Space
Fee Paid $x.xx Space
CSCE VE #1 6 Characters None
CSCE VE #2 6 Characters None
CSCE VE #3 6 Characters None
FCC VE #1 6 Characters None
FCC VE #2 6 Characters None
FCC VE #3 6 Characters Space
Element 1A 8 Characters None
Element 1B 8 Characters None
Element 1C 8 Characters None
Element 2 8 Characters None
Element 3A 8 Characters None
Element 3B 8 Characters None
Element 4A 8 Characters None
Element 4B 8 Characters None
FCC Filing Format
This section describes the format of the ASCII text created
by the Generate FCC filing data function. This is not a
free format file. The data must conform to the format
required by the FCC. The format described here reflects the
version of VEWD at the time it was written and is subject to
change without notice. Each record, session or candidate,
contains multiple fields, not all of which are present.
Each field is terminated by a vertical bar character (|).
Each record is terminated by a carriage return and a line
feed.
Each FCC file contains four (4) sections, some of which are
may be repeated. They are
1) A VEWD header line
2) One or more Session definition lines
3) A VEWD session header line (1 per session)
4) Zero or more Candidate definitions lines (1 per
session)
The session header line and candidate record block alternate
in the file. The session header provides a convenient
delimiter for visual inspection. The VEWD header is the
first line in the file. It can have any text. This line is
not specified by FCC and should be removed before submittal.
The line generated by VEWD is of the form:
!! VEWD Version 2.00 4/ 8/95) Generated FCC Electronic filing format
The header line is followed by a blank line. The session
definition lines contain the FCC required session data in
the format required by the FCC. Table 13-6 describes the
format of the session definition lines.
Table 13-6 FCC Session definition line format
Data Format
VEC Code and Region XNN, e.g. D01
Test date MM/DD/YYYY
Test City 10 characters, no abbreviations,
e.g. "BRATTLEBOR"
Test State 2 characters. Use DX for foreign
New license/upgrade count, nnn
minus holds.
New license/upgrade count, nnn
including holds.
No license or upgrade count nnn
Exam elements passed nnn
Exam elements failed nnn
Reserved field 1 Must Be Blank
Reserved field 2 Must Be Blank
Reserved field 3 Must Be Blank
Holds Holds: firstname lastname,
firstname lastname, etc.
If none, leave blank
The VEWD session header (1 per session) precedes the upgrade
and new license candidate data for that session. It is
followed by a blank line and provides a convenient delimiter
for visual inspection. This line is not specified by FCC
and should be removed before submittal. The line generated
by VEWD is of the form:
Candidate records (nn) follow
Zero or more Candidate definitions lines follow each VEWD
session header. The number of candidate lines matches the
count in parenthesis on the session header line. The
candidate definition lines contain the FCC required
candidate data in the format required by the FCC. Table 13-
7 describes the format of the candidate definition lines.
The reserved first field provides an initial vertical bar
(|) at the start of each candidate record.
Table 13-7 FCC Candidate definition line format
Data Format
Reserved N/A
Callsign 6 characters. All capitals
Lastname Suffix, Firstname Space before suffix(if present).
Middle initial Space before Firstname. Space
before Middle initial (if
present). All capitals.
Address All capitals. No punctuation. No
PO boxes. Apartment or room
number (number only)at end of
address (e.g. "6 BIRCH DRIVE 5"
for apartment 5. If address is PO
Box, this field is blank.
Post Office Box. Number only. If PO Box, the
address is blank.
City All capitals. Max 20 characters,
no abbreviations, United States
addresses only
State 2 characters. US States or AP for
APO, FP for FPO.
Zipcode Five or nine digits. No dash
Date of Birth MM/DD/YYYY
Purpose (Form 610 Item 4) A through F. A must be by itself.
Any other actions may appear
together, no spaces.
Old Lastname All capitals. Max 10 characters.
When purpose includes "C"
Reserved Must be blank
License class before test Blank, N, T, P, G, A, or E. Where
session P is a Tech Plus.
Environmental impact Q, Y or N. All capitals. Should
be N, otherwise attachments must
be provided.
Pending application Q, Y or N. All capitals. Must be N
to submit.
Applicants signature Must be Y
present
New License class earned N, T, P, G, A, or E. Where P is a
Tech Plus.
VEC receipt date MM/DD/YYYY
VEC Code and Region XNN, e.g. D01
Test date MM/DD/YYYY
Test City 10 characters, no abbreviations,
e.g. "BRATTLEBOR"
Test State 2 characters. Use DX for foreign
VE signatures present (VE1, Must be "YYY".
VE2, VE3)
Physician's Certification Should be "NNN", unless a
address, signature, and certification is present. Then,
Patient's Release Signature must be "YYY".
Additional review required Should be N
VEC key entry person If VE team, then used "VET". All
initials capitals.
The SESSION Database
The SESSION database contains a list of all the exam
sessions conducted. There is one record per exam session.
Table 13-8 describes the fields in the session database.
There is one key file:
· Date and ID fields combined
Table Table 13-8 SESSION Database Fields
Field Name Type Description
DATE Long Date of exam session
ID String(1) ID for multiple same day sessions
LIAISON String(6) Callsign of Session liaison
CITY String(32 Session Location City
)
STATE String(2) Session Location State
SPONSOR String(32 Sponsor of session
)
VEC String(32 Volunteer Examiner Coordinator
)
CALLAREA String(2) FCC US call district
FEE Real Session Fee
RETAINED Real Portion of fee retained
SEQWRAP Byte Wrap limit on sequence numbers
MERGE Long Session merged into global
database files:
-1 = Hasn't been;
0 = Has been;
>0 = Has been, and has changed
since
DELETED String(1) Candidate data deleted from
history flag
VECRECEIPT Long Date of VEC Receipt
VECNT Short Attending VE count
VICNT Short Victim (candidate) Count
VIC73 Short Victim (candidate) complete count
NOVELONLY Short Count of candidates that have
taken novice elements only
CSCE2PRINT Short CSCE's to be printed
FCC2PRINT Short Form 610's to print
EARNED Short(6) Count of each license class earned
(Novices,
Technician, Technician Plus,
General, Advanced, and Extra)
MARKED Long Temp Marker field used by Alt-M
CWSLOTS Short Number of CW test slots
VECALL String(6, Callsign list of VE's at session
50)
VECLASS String(1) Class (G, A, E)of VE's at time of
(50) session
LASTVECSCE String(6) Callsigns of last 3 VE's signing
(3) CSCE's
LASTVEFCC String(6) Callsigns of last 3 VE's signing
(3) FCC-610's
TIME Long(16) Time of CW Slot
SLOTCLOSED String(1) Slot status (O, C, K)
(16)
WPM Short(16) Current WPM/slot
USERWPM Short(16) User specified WPM/slot (0 =
assign speed when first slot is
allocated)
CWMAX Short(16) Maximum # of candidates in slot
CWVIC Short(16) Number of candidates in this CW
slot
ELEMCNT Short(8) Element taken counts
ELEMPASS Short(8) Element passed counts
ELEMFAIL Short(8) Element failed counts
The VEINFO Database
The VEINFO database contains the personal data for Volunteer
Examiners. There is one record per VE. Table 13-9 describes
the fields in the VEINFO database. There are two key files:
· Last name field
· Callsign field
Table 13-9 VEINFO Database Fields
Field Name Type Description
LAST String(20 Last name
)
FIRST String(16 First name
)
MI String(1) Middle initial
SUF String(4) Suffix. Jr., Sr., III, etc.
ADR String(32 Address
)
CITY String(20 City/Town
)
STATE String(2) State
ZIP Long Zipcode
HPHONE Decimal(1 Home Phone number
0)
WPHONE Decimal(1 Work Phone Number
0)
CLASS String(8) Current License class
CALL String(6) Callsign
VEEXPIRE Long VE accreditation expiration date
LICEXPIRE Long License Expiration
NOTIFY String(1) Notify VE about next session (Y or
N)
DATE Long Last Session Attended
ID String(1) ID of Last session Attended
SESSIONCNT Short Total Sessions Attended
DELETEDCNT Short Deleted Session Count - Sessions
attended by VE that have been
deleted from SESSION database.
NOTES String(32 Miscellaneous text
,8)
The ATTVE Database
The ATTVE database contains a list of all the VE's in the
current exam session. There is one record per VE. Table 13-
10 describes the fields in the ATTVE database. There are
two key files:
· Date and ID fields combined
· Callsign field
Table 13-10 ATTVE/ATTVEG Database Fields
Field Name Type Description
CALL String(6) Callsign
CLASS String(8) Class of VE at time of session
DATE Long Date of Session
ID String(1) Session ID
The VICTIMS Database
The VICTIMS database contains a list of all the candidates
in the current exam session. There is one record per
candidate. A re-registration of a candidate counts as an
additional candidate and results in another record. Table
13-11 describes the fields in the VICTIMS database. There
are three key files:
· Date and ID fields combined
· Last name field
· Callsign field
Table 13-11 VICTIMS/VICTIMG Database Fields
Field Name Type Description
DATE Long Date of session
ID String(1) Session ID
SEQNO Byte Sequence number
REQNO Byte Re-registration count
LAST String(20 Last name
)
FIRST String(16 First name
)
MI String(1) Middle initial
SUF String(4) Suffix. Sr., Jr., III, etc.
ADR String(32 Address
)
CITY String(20 City/Town
)
STATE String(2) State
ZIP Long Zipcode
HPHONE Decimal(1 Night/Home Phone number
0)
WPHONE Decimal(1 Work/Day Phone number
0)
DOB Long Date of Birth
CALL String(6) Callsign
CLASS String(8) Current License class
VCLASS String(8) Effective operating class
NEWCLASS String(8) New class earned
CSCE String(1) CSCE Issued/Printed (N, Y, P)
EYEDEED String(1) Credentials verified
COMPLETE String(1) Testing completion status
FCC610 String(1) 610 Needed/Printed (N, Y, P)
FEE Real Paid session fee
VECSCE String(6, VE's signing CSCE
3)
VEFCC String(6, VE's signing 610
3)
ELEMENTS String(8) Element status
FCC4C String(1) Form 610 Item 4C Status
FCC4D String(1) Form 610 Item 4D Status
FCC4E String(1) Form 610 Item 4E Status
FCC4F String(1) Form 610 Item 4F Status
FCC6 String(1) Form 610 Item 6 Status
FCC7B String(1) Form 610 Item 7B Status
SIGNVICTIM String(1) Candidate signature status
SIGNVE1 String(1) VE 1 Signature status
SIGNVE2 String(1) VE 2 Signature status
SIGNVE3 String(1) VE 3 Signature status
FCCREVIEW String(1) Should FCC review application
DATADWEEB String(3) Data entry person Initials
NOTES String(64
,4)
The VICTIMG Database
The VICTIMG database contains a list of all the candidates
in every examination session. It is the sum of the VICTIMS
database for each session that has been conducted. Table 13-
11 describes the fields in the ATTVE database. There are
three key files:
· Date and ID fields combined
· Last name field
· Callsign field
The LOCATION Database
The LOCATION database contains a list of City, State, and
Zipcodes triples. It is used to speed data entry by
allowing manual and automatic lookups of one or two of the
fields based on the value of the other field(s). Table 13-
12 describes the fields in the LOCATION database. There are
two key files:
· City field
· Zipcode field
Table 13-12 LOCATION Database Fields
Field Name Type Description
CITY String(20 Town or City
)
STATE String(2) State
ZIP Long Zipcode
The DEFAULTS Database
The DEFAULTS database contains the defaults for the VE team.
There is a minimum of one record in this database. Table 13-
13 describes the fields in the DEFAULTS database. There is
one key file:
· Name field
Table 13-13 DEFAULTS Database Fields
Field Name Type Description
NAME String(32 Configuration Name
)
DEFAULT Short Flag for default configuration
record
LIAISON String(6) Default Team Leader Callsign
SEQWRAP Byte Default wrap limit on sequence
numbers
LPT610 String(12 Printer type for 610's
)
LPTCSCE String(12 Printer type for CSCE's
)
LPTRPTS String(12 Printer type for reports
)
DEVICE610 String(12 Print device for 610's
)
DEVICECSCE String(12 Print device for CSCE's
)
DEVICERPTS String(12 Print device for reports
)
FILLINVE String(1) Fill in CSCE/610 Signatures
LOOKUPVCALL String(1) Lookup Victim on Callsign
LOOKUPVNAME String(1) Lookup victim on last name
LOOKUPCITY String(1) Lookup city
LOOKUPZIP String(1) Lookup zipcode
ADDNEWCITIES String(1) Add new cities to LOCATION
database
ADRATREG String(1) Require Address @ Registration
AUTOPRINT String(1) Automatically print on candidate
completion Enabled
AUTOPRTCSCE String(1) Automatically print CSCE's on
candidate completion
AUTOPRT610 String(1) Automatically print 610's on
candidate completion
AUTOCLOSE String(1) Automatically close CW slots when
past start time
VEC String(32 Default Sponsoring VEC
)
CALLAREA String(2) FCC call district
CITY String(32 City of Session
)
STATE String(32 State of Session
)
SPONSOR String(32 Sponsor of session
)
FEE Real Session Fee
RETAINED Real Portion of fee retained
CWMAX Short Max victims/CW slot
CWINTERVAL Long Average time between CW slots
BACKINT Long Backup interval
BACKCMD String(32 What to execute on
)
VECSCE String(6, VE's signing CSCE
3)
VEFCC String(6, VE's signing 610
3)
The VECLIST Database
The VECLIST database contains a list of all the Volunteer
Examiner Coordinator's (VEC's) currently in existence.
There is one record per VEC. Table 13-14 describes the
fields in the VECLIST database. There is one key file, the
VEC field. This is a fixed database, and cannot be changed
by the user. Its only purpose is the scrolling list that
pops up on the Define Session form, when an incorrect VEC is
entered, and to store the FCC assigned VEC identification
letter. The VEC's currently in the VECLIST database are
shown in Table 13-15.
Table 13-14 VECLIST Database Fields
Field Name Type Description
VEC String(32 A Valid VEC
)
FCCID String(1) One character FCC assigned VEC ID
Table 13-15 Current VEC's
Anchorage Amateur Laurel Amateur Radio
Radio Club Club
ARRL/VEC Milwaukee Radio Amateurs
Club
Central Alabama VEC Mountain Amateur Radio
Club
Charlotte VEC PHD Amateur Radio
Association
DeVry Amateur Radio Sandarc-VEC
Society
Golden Empire ARS Sunnyvale VEC Amateur
Radio Club
Greater Los Angeles Triad Emergency ARC
ARG
Jefferson Amateur W5YI-VEC
Radio Club
Koolau Amateur Radio Western Carolina ARS VEC
Club
The ELEMSTAT Database
The ELEMSTAT database contains a list of all the valid
choices for element status, excluded CSCE dates. Table 13-
16 describes the fields in the ELEMSTAT database. There is
one key file, the status field. This is a fixed database,
and cannot be changed by the user. Its only purpose is the
scrolling list that pops up on form containing element
status when an incorrect value is entered. The values in
the ELEMSTAT database are shown in Table 13-17.
Table 13-16 ELEMSTAT Database Fields
Field Name Type Description
STATUS String(8) An element status
Table 13-17 ELEMSTAT Values
· Candidate has credit for this element.
Credit I.E. Grandfather credit for element 3B
for Technicians licensed before
21 March 1987.
· Candidate has an exemption for this
Exempt element. I.E. Physician's certificate
for the Morse code exemption.
· Candidate has failed this element.
Fail
· Candidate has taken this element, and
Gradingit has not been graded yet.
· Candidate has passed this element.
Pass
· Candidate is currently taking this
Taking element.
· Candidate wants to take this element.
Wants
